Effort Reporting System
All effort reports are now being processed electronically using the web-based effort reporting system (ERS).
As of Sept. 2023, BC has replaced the Time and Effort Reports (T&E's) with ERS Forms which will be processed electronically using the web-based BC-Maximus ERS (Effort Reporting System).
The web-based effort reporting system is used to certify that salaries charged, or cost shared to sponsored awards, reasonably reflect the individual’s share of total effort dedicated to a sponsored award.
BC-OSP issued the Effort Reporting Policy in 2009. The purpose of this policy is to document university requirements for ensuring that salaries charged to sponsored awards are based on the records that reasonably reflect the work performed; effort and salary costs charged to a sponsored award are certified by an award's Principal Investigator (PI) accurately and timely; and effort certifications comply with sponsor requirements, any regulations (Federal or otherwise), and BC policies. The Effort Reporting Policy was most recently revised Sept. 2023.
Effort Reporting System Schedule
TIME FRAME | ACTIVITIES |
| June 10, 2026 | ERS Forms released to employees assigned the ERS Role of Pre Review |
| June 10–June 30, 2026 (3 weeks) | Pre Review Period: Window for department staff to review ERS Forms, perform Pre Review in ERS, and process any necessary ERS CT/LR (cost transfer/labor reallocation) |
| July 1, 2026 | Global Release of ERS Forms to all Certifiers if the forms were not already released by department staff following completion of Pre Review |
| July 1–July 22, 2026 (3 weeks) | Certification Period: Window for ERS Forms to be certified and for a Certifier to approve any ERS CT/LR (cost transfer/labor reallocation) |
TIME FRAME | ACTIVITIES |
| September 15, 2026 | ERS Forms released to employees assigned the ERS Role of Pre Review |
| September 15–October 6, 2026 (3 weeks) | Pre Review Period: Window for department staff to review ERS Forms, perform Pre Review in ERS, and process any necessary ERS CT/LR (cost transfer/labor reallocation) |
| October 7, 2026 | Global Release of ERS Forms to all Certifiers if the forms were not already released by department staff following completion of Pre Review |
| October 7–October 28, 2026 (3 weeks) | Certification Period: Window for ERS Forms to be certified and for a Certifier to approve any ERS CT/LR (cost transfer/labor reallocation) |
TIME FRAME | ACTIVITIES |
| January 21, 2027 | ERS Forms released to employees assigned the ERS Role of Pre Review |
| January 21–February 11, 2027 (3 weeks) | Pre Review Period: Window for department staff to review ERS Forms, perform Pre Review in ERS, and process any necessary ERS CT/LR (cost transfer/labor reallocation) |
| February 12, 2027 | Global Release of ERS Forms to all Certifiers if the forms were not already released by department staff following completion of Pre Review |
| February 12–March 5, 2027 (3 weeks) | Certification Period: Window for ERS Forms to be certified and for a Certifier to approve any ERS CT/LR (cost transfer/labor reallocation) |