Award Closeout
At the conclusion of a sponsored project, it is essential to complete all required closeout activities to ensure an orderly and compliant project termination. Boston College has an obligation to each sponsoring agency to submit final technical and financial reports. Additional reports- such as invention disclosures, patent reports, property or equipment reports, and other documentation may also be required depending on the award’s terms and conditions.
Find Funding
Develop Proposal, Route & Submit
Award Negotiation & Acceptance
Award Management
Closing out a sponsored project or award involves coordinated efforts among the Principal Investigator (PI), the department, and Research Finance.
Key activities include:
- Fulfilling reporting obligations to the sponsor (technical, financial, and other required reports).
- Completing financial reconciliations to ensure all costs are allowable, allocable, and accurately recorded.
- Submitting institutional forms and internal reports as required.
- Performing account closeout tasks, such as clearing encumbrances and ensuring cost-sharing commitments are met.
For financial closeouts, be sure to follow our Closeout Policy and Checklist which provides step-by-step guidance for:
- Reviewing and reconciling expenses.
- Submitting final invoices.
- Addressing any outstanding encumbrances or commitments.
- Confirming cost-sharing obligations are met.