New Hires

The following forms are required of all newly-hired University employees, including student employees:

Form I-9
I-9 Instructions
I-9 Supplement		 Complete Form I-9 and bring it, along with the appropriate original documentation, and a completed Payroll Form Statement to the Office of Student Services.
Payroll Form Statement Read, complete, and sign this form if you are going to be a new student employee at Boston College. Bring it, along with a completed Form I-9 and appropriate original documentation, with you to the Office of Student Services.
W-4 (Federal Withholding Form)
 Students working hourly-paid positions must send this completed and signed form to the Human Resources Service Center (HRSC). This form can also be accessed through the student's Agora Portal > PeopleSoft Human Resources > Self-Service > Payroll and Compensation once hire has been processed by employer and HRSC.
M-4 (Massachusetts Withholding Form) Students working hourly-paid positions must send this completed and signed form to the Human Resources Service Center (HRSC). This form can also be accessed through the student's Agora Portal > PeopleSoft Human Resources > Self-Service > Payroll and Compensation once hire has been processed by employer and HRSC.
Direct Deposit Enrollment Instructions Direct deposit is the electronic transfer of your current payroll amount from Boston College to the designated account(s) in the bank(s) or credit union(s) of your choice. Direct Deposit enrollment will be available on the student's Agora Portal after that student has been hired by their department and hire processed by the HRSC.

Graduate students paid a monthly service stipend (i.e., teaching assistantships, graduate research assistantships) should complete their Form I-9 and Payroll Form Statement requirements at the Human Resources Service Center (HRSC). They must bring their W-4 and M-4 tax forms to their Dean's office or send it to the HRSC at 129 Lake Street, Brighton campus.

Note: If you have been awarded Federal Work-Study and are working under our Off-Campus Federal Work-Study program, you are also required to complete the following forms:

These completed forms should be brought to the Office of Student Services.

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Form I-9s for Remote Positions with an Off-Campus Organization

Students who find a remote position with an off-campus organization that is out of state or not local can have their Form I-9s completed by an authorized representative in the Student Employment Office. Please contact Eriliza Guerrero at guerrere@bc.edu to schedule an appointment to have your I-9 completed by an authorized representative. Per federal guidelines, you must bring original documentation when you arrive to have your I-9 completed. Please refer to the USCIS website for information on the List of Acceptable Documents you need to bring for I-9 completion.

I-9 Process

As a result of the Immigration Reform and Control Act of 1986, all new employees must complete an Employment Eligibility Verification Form (I-9) within three business days of starting employment and present original documents that evidence both identity and employment eligibility.

Newly-hired, hourly-paid student employees must complete Section 1 of this Form and bring it with original documents to the Office of Student Services in Lyons Hall.

A copy of the Form I-9 and Instructions are available on the Required Forms tab, as well as the University's Human Resources Forms page.

The following list of documents was determined by the Department of Homeland Security, and students may present any document from List A or a combination of one document from List B and one document from List C. All documents must be unexpired.

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International students on an F-1 visa are eligible to work on campus while enrolled in a degree-seeking program. International F-1 students are allowed to work until their scheduled graduation dates as shown on their academic record. Students must maintain legal F-1 status while engaging in on-campus student employment.

International F-1 students who have secured on-campus student employment must complete a Form I-9, bringing original documentation, to the Office of Student Services.

The following documents must be presented when completing the I-9:

  • Unexpired Foreign Passport
  • Form I-94
  • Form I-20
  • A Certification of F-1 Student On-Campus Employment for SSN Application or a Work Permission Letter from the BC Office of International Students and Scholars (OISS)—please see below for more information.

International F-1 students who receive a job offer from an on-campus employer must also apply for a Social Security Number (SSN) in order to be hired and paid. When arriving at the local Social Security Office, they must bring their Certification of F-1 On-Campus Employment for SSN Application—completed by both their campus employer and the OISS—along with all of the documents listed above. Students will need to ask for a paper receipt showing that they have applied for a Social Security number. Please refer to the Social Security Administration website for more information and instructions on how to apply for an SSN.

International F-1 students who already have an SSN should use the Work Permission Letter and have it completed by the OISS as instructed on the form.

More information for international students can be found at the OISS website. They are located at Hovey House, 258 Hammond Street.

International students on a J-1 visa may work on campus as long as they are in good standing and are enrolled in a course of study at Boston College. International J-1 students can only work on campus during their specific authorized period. Those who have secured a job on campus must complete the Form I-9 requirement, bringing original documentation, to the Office of Student Services.

The following documents must be presented when completing the I-9:

  • Unexpired Foreign Passport
  • Form I-94
  • Form DS-2019 indicating Student status and sponsored by Boston College
  • If the J-1 student’s program sponsor is IIE (Fulbright), the student will need to obtain employment authorization from that sponsoring organization
  • A letter of Employment Authorization from the BC Office of International Students and Scholars (OISS)

International J-1 students who receive a job offer from an on-campus employer must also apply for a Social Security Number (SSN) in order to be hired and paid. Please refer to the Social Security Administration website for more information, as well as the required documentation for applying for a SSN. They must bring all of the documents listed above. Once they apply for a SSN, the students need to ask for a paper receipt showing that they have applied for a SSN.

After applying for a SSN, the students will also need to stop by the Human Resources Service Center (HRSC) at 129 Lake Street on the Brighton Campus and bring that paper receipt, along with all the documents listed above, to the Foreign Tax Specialist. The HRSC can also assist international students with completing tax forms and any other required forms, but they should contact the HRSC at (617) 552-4772 to make sure the foreign tax specialist is available.

More information for international students can be found at the OISS website. They are located at Hovey House, 258 Hammond Street.

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