New Hires

The following forms are required of all newly-hired University employees, including student employees:

Form I-9
I-9 Instructions
I-9 Supplement
Complete Form I-9 and bring it, along with the appropriate original documentation, and a completed Payroll Form Statement to the Office of Student Services.
Payroll Form Statement Read, complete, and sign this form if you are going to be a new student employee at Boston College. Bring it, along with a completed Form I-9 and appropriate original documentation, with you to the Office of Student Services.
W-4 (Federal Withholding Form)
Students working hourly-paid positions must send this completed and signed form to the Human Resources Service Center (HRSC). This form can also be accessed through the student's Agora Portal > PeopleSoft Human Resources > Self-Service > Payroll and Compensation once hire has been processed by employer and HRSC.
M-4 (Massachusetts Withholding Form) Students working hourly-paid positions must send this completed and signed form to the Human Resources Service Center (HRSC). This form can also be accessed through the student's Agora Portal > PeopleSoft Human Resources > Self-Service > Payroll and Compensation once hire has been processed by employer and HRSC.
Direct Deposit Enrollment Instructions Direct deposit is the electronic transfer of your current payroll amount from Boston College to the designated account(s) in the bank(s) or credit union(s) of your choice. Direct Deposit enrollment will be available on the student's Agora Portal after that student has been hired by their department and hire processed by the HRSC.

Graduate students paid a monthly service stipend (i.e., teaching assistantships, graduate research assistantships) should complete their Form I-9 and Payroll Form Statement requirements at the Human Resources Service Center (HRSC). They must bring their W-4 and M-4 tax forms to their Dean's office or send it to the HRSC at 129 Lake Street, Brighton campus.

Note: If you have been awarded Federal Work-Study and and are working under our Off-Campus Federal Work-Study program, you are also be required to compete the following forms:

These completed forms should be brought to the Office of Student Services.

As a result of the Immigration Reform and Control Act of 1986, all new employees must complete an Employment Eligibility Verification Form (I-9) and present original documents that evidence both identity and employment eligibility. You must present either one original document that establishes both employment authorization and identity, or one original document that establishes employment authorization and a separate original document that establishes identity. Hourly paid student employees will complete this process at the Office of Student Services, Lyons Hall.

Copies of the I-9 form are available on the Required Forms tab, as well as from the University's Human Resources Service Center (HRSC) web site.

Newly hired, first-time Boston College hourly paid student employees need to complete Section I of this form and bring it with original documents to the Office of Student Services in Lyons Hall.

The following is a list of documents that can be used to establish identity and/or employment eligibility:

International students on F-1 visa who will be working hourly-paid/weekly payroll jobs on campus must complete a Form I-9, bringing original documentation, to the Office of Student Services.

The following documents must be presented when completing the I-9:

  • Passport
  • Form I-94
  • Form I-20
  • A letter of Employment Authorization from the BC Office of International Students and Scholars (OISS)

International students who have secured a job on campus must also apply for a Social Security number in order to be hired and paid. This can be done at the local U.S. Social Security Field Office (10 Causeway Street, Boston; 1-800-772-1213). They must bring their Statement Concerning F-1 Student’s Application for Social Security Number (completed by their campus employers) along with all of the documents listed above. They will need to ask for a paper receipt showing that they have applied for a Social Security number.

Students will also need to stop by the Human Resources Service Center (HRSC) at 129 Lake Street on the Brighton Campus and bring that paper receipt, along with all the documents listed above, to the Foreign Tax Specialist. The HRSC can also assist international students with completing tax forms and any other required forms, but they contact the HRSC at (617) 552-4772 to make sure the foreign tax specialist is available.

More information for international students can be found at the OISS website. They are located at Thea Bowman House, 72 College Road.