ITS supports Google Meet and Zoom for video conferences.

Video conferencing services allow participants to connect with others by accessing a unique web link on their mobile device or computer, or if necessary attendees can join via a phone number for audio only.

Google Meet

Google Meet can support video calls for up to 100 participants using your BC Google account.

Zoom

Zoom is a web conferencing tool that allows you to conduct live online conferences, presentations, lectures, meetings, and group chats. Zoom works on Mac and Windows desktop and laptop computers, iOS and Android mobile devices, and can connect to anyone internal or external to Boston College.

Boston College has provided all students, faculty, & staff with BC Zoom Licensed accounts. Licensed Zoom accounts allow for 300 attendees in all Zoom meeting rooms. If you anticipate more attendees or need webinar capabilities, you will need to purchase your own license under the BC domain. Learn more about Zoom Webinar & Large Meeting licensing below.

Installing Zoom

Before you install Zoom: Make sure your device meets Zoom system requirements and if you're using a computer that you have a webcam, microphone, and speakers.

Updating Zoom

Make sure to update Zoom when prompted (it's not automatic). Zoom regularly provides new versions of the Zoom desktop client and mobile app to release new features and fix bugs. In general, for Zoom, we recommend upgrading as soon as new versions are released. 

6/22/21 Update: Make sure to update Zoom to the new 5.7.0 (522) client version. Read the 6/21/21 Release Notes.

Zoom Security Features

  • All attendees will be required to log into Zoom before they can join a BC meeting (see Figure 1). This acts as a barrier against unwelcome participants.
    This meeting is for authorized attendees only message
    Figure 1.

  • All students, faculty, & staff have BC Zoom Licensed accounts. If they do not log in with their BC credentials (i.e. personal Google/Zoom account), they will be placed in a waiting room until the meeting organizer admits them.
  • Anyone trying to access a BC session without BC credentials (such as a guest speaker) will be placed in a waiting room until the meeting organizer admits them.
  • Anyone calling into a meeting by phone, will be treated as a guest, and will need to be admitted by the meeting organizer. Keep this in mind if you are joining by phone.

 

Why am I in the Zoom Waiting Room?

If you try to join a Zoom class/meeting and are put into a waiting room:

  • You have not logged in using your BC Zoom Licensed account. If you are using a computer or mobile device, please log in following the instructions above or you will need to be admitted by the meeting organizer.
  • You do not have BC security credentials.
  • You are calling in using a phone.
  • The meeting organizer has purposely put all attendees in the waiting room until they are ready to admit you. This option is typically used for advising, registration, office hours, or other similar meetings.  

 

Zoom Webinar & Large Meeting Licenses

If you anticipate more than 300 attendees or need webinar capabilities, you will need to purchase your own license under the BC domain.

Zoom Webinar vs. Large Meeting Licenses

Zoom Webinar - Allows for up to 10,000 view-only attendees to join an event. The host and panelists would be the only ones who are able to share video and audio.

Zoom Large Meeting - Allows for 500 or 1000 participants to attend a meeting. These licenses are designed to be collaborative and allow participants to share video and audio.

For a consultation, please contact your TC.

License Cost

Departments are responsible for paying for these special licenses. Please make sure you have approval from your department before requesting a license.

Zoom webinar & Zoom Large Meeting licenses are purchased on an annual basis (renewing for 2/15/2021 - 2/14/2022).

Zoom Webinar License Cost

  • Webinar 100 attendees - $350 Annually
  • Webinar 500 attendees - $1,215 Annually
  • Webinar 1000 attendees - $2,955 Annually
  • Webinar 3000 attendees - $8,675 Annually
  • Webinar 5000 attendees - $21,710 Annually
  • Webinar 10000 attendees - $56,360 Annually
     

Zoom Large Meeting License Cost

  • Zoom Meeting 500 - $520 Annually
  • Zoom Meeting 1000 - $940 Annually

 

Need more licensing information?

For more information about licensing, email zoomlicensing@bc.edu.

Request a License

To allow for testing, registration, and purchasing the license, please fill out this form at least one week before your event:

Integrated Conferencing Rooms & Zoom Rooms

Integrated Conferencing Rooms & Zoom Rooms

Integrated Conferencing Rooms - A room with integrated cameras, microphones, and dedicated hardware that converts the audio and video to USB, which can connect to an in-room computer or a laptop. These types of rooms allow you to use any video conferencing software (Zoom/Google Meet/WebEx/etc.) with the equipment already in the room. Fulton 260 is an example of an integrated conferencing room.  

Zoom Rooms - A type of integrated conferencing room that requires a special Zoom license that enables features not available in a standard Zoom license. It offers improved video and audio quality, the ability to add an H.323 conferencing bridge (another license in addition to the Zoom Room license), enhanced meeting management, and touch panel control of Zoom functions. You cannot log into a Zoom Room using your BC credentials, as the room itself holds the Zoom Room account.

License Cost

Departments are responsible for paying for these special licenses. Please make sure you have approval from your department before requesting a license.

Zoom Room licenses are purchased on an annual basis (renewing for 2/15/2021 - 2/14/2022). Your department's cost will be prorated to 2/14/2022 based on when the order is placed.

  • Zoom Room $435
  • Zoom Room Connector Ports for cloud $425
     

Need more licensing information?

For more information about licensing, email zoomlicensing@bc.edu.

Request a License

To allow for testing, registration, and purchasing the license, please fill out this form at least one week before you need the Zoom Room: