Information for Employers
Departments or offices on campus are able to create their student job requests, as well as control the posting of their student job listings on the Student Services/Student Employment website through PeopleSoft Human Resources. For more information, view the Instructions for Creating and Deleting Student Job Requests PDF.
The academic year employment period begins Sunday, August 26, 2018 and ends Saturday, May 18, 2019.
The summer employment period begins Sunday, May 19, 2019 and ends Saturday, August 24, 2019.
There are two student employment periods during the year: summer and academic year. For more information regarding limits on how many hours student employees may work during these time periods, view the Finding a Job on Campus page.
International students on an F-1 or J-1 visa are limited to working on campus for a total of no more than 20 hours a week while school is in session, as cited in immigration regulations; and, this includes all on-campus jobs, whether hourly paid or stipend paid. In addition, international students are only permitted to work full time up to 40 hours per week for a maximum of 12 weeks on campus during vacation periods over the Summer (if the student is not taking classes). Weeks that include a one-day holiday such as Columbus Day or Good Friday are not considered to be vacation periods. International students may work up to 29 hours per week between semesters and during Spring Break.
Human Resources will be monitoring hours being worked, and it is expected that employers as well as their student employees will do the same to ensure compliance with University policy.
General requirements and forms for new student employees can be found on the New Hires page.
Please note you will not be able to process the new hire of a BC student in PeopleSoft until the I-9 process has been completed and the system updated accordingly.
Boston College undergraduate and graduate students (except new graduate student hires being paid a monthly stipend) will complete and sign the Student Hours form at the Office of Student Services in Lyons Hall. New graduate student hires being paid a monthly stipend, as well as Non-BC students being paid weekly, will complete the Student Hours form when completing the Form I-9 process at the Human Resources Service Center at 129 Lake Street on the Brighton campus.
Non-BC individuals, including recent graduates of Boston College, may not be hired by way of the online PeopleSoft process. A Hire Form, which is available on the HRSC web site, is used for hiring these individuals.
BC students who graduate in May may be employed in a student job for the summer only; and, if a first-time University employee, that individual also will need to read, complete, and sign the Student Hours form. May graduates, as well as Non-BC students, will complete the Student Hours form when completing the Form I-9 process at the Human Resources Service Center at 129 Lake Street on the Brighton campus. In addition, they are also restricted to the same maximum number of hours per week, and other policies, as are BC students.
Hourly paid student employees are paid for actual hours worked. They are not paid for lunch breaks, sick days (during the academic year), holidays, or as a result of any emergency closing or early dismissal.
Student employees who work six consecutive hours that day/shift are entitled to a 30 minute unpaid meal break. According to Massachusetts law, an employee may waive the right to a half-hour meal break per six hours of work, but in such cases an employer should document day-by-day with the employee’s signature, or on an open-ended basis for which the employee signs once when the employee chooses to waive the right to the half-hour meal break. It is up to the department whether to allow the employee to work through the meal break; and, if permitted, the employee has to be paid for the time worked.
In addition to one unpaid meal break, non–exempt employees, including student employees, are entitled to a 15 minute break or rest period after each half-day worked. Such breaks are paid. The break should be scheduled by the student’s supervisor and it should not be added to the beginning or ending of that work day.
If a student has not worked previously for the University in an hourly paid or monthly stipend job, then that student first must be hired by their home department in the PeopleSoft/HR system in order for that student to be identified and then paid. Also, as with any new University hire, that student will have to complete Federal and state income tax withholding forms, the Federally mandated Employment Eligibility and Verification (I-9) process, and a Direct Deposit form.
A Student Job Request also will have to be created first if the department does not have an applicable Student Job Request created already for that employment period: summer or academic year.
Note: If a Student Job Request must be created for that one-time only service, the employer can use the student job title of “Service Provider” (#627 in the Student Job Classifications listing in PeopleSoft/HR). Please be certain to include a brief description of the specific duties performed by the student/s.
A Supplemental Payment Requisition Form can be used to pay a student for the one-time service provided by that student. Completed and signed Supplemental Payment Forms must be sent directly to the appropriate budgetary approval office by the employer (home department) before submission by that budgetary approval office to the HR Service Center for payment.
Note: The student must be identified in the University’s payroll system in order to be paid via this supplemental payment method. If the student has not worked previously for the University, then that student must be hired by their home department. Refer to the above information about the hiring process and forms completion requirement.
If a student has previously worked for the University or been hired recently, that student can also be paid through HR/Kronos using the weekly time sheet process if that student:
- Has been hired for one-time service through regular hourly-wage student hire process
- Is in the University’s payroll system for that one-time service
Please contact the Office of Student Services if you have any questions concerning hourly wage student employment policies.
Contact the appropriate budgetary approval office if you have questions concerning budgetary fiscal matters.
Contact the Human Resources Service Center concerning the processing of hire forms in PeopleSoft/HR or time records in Kronos.
Contact the Office of International Students and Scholars if you have any questions about on-campus employment for international students.
Please read the following information carefully if your organization is a non-profit or government office and is interested in employing a Boston College student at any time during the summer and/or academic year through Federal Work-Study (FWS), including Community Service.
Non-profit and government agencies interested in participating in this program need to complete, sign, and submit for review and approval contracts and student job request forms, as well as provide supporting documentation as referenced in the contract package.
Please note that this is not a cost-free program for your agency, which is responsible for a percentage of the student's earnings, as referenced in the contract, payable to Boston College and not paid directly to the student.
The contract package for 2018–2019, which can be requested by calling the Boston College Office of Student Services at 617-552-3300, consists of:
- A cover letter
- Two blank contracts
- One blank Student Job Request form (this blank form may be photocopied)
- One copy of our Student Job Classifications and Wage Structure
An authorized employee at the agency will need to complete and sign both contracts, as well as a separate job request form for each different job title selected from our Student Job Classifications and Wage Structure.
Contracts, job requests, and supporting documentation are to be sent to:
Office of Student Services
Chestnut Hill, MA 02467
Once approved, the contracts and student job request forms will be valid through May 18, 2019, as long as the agency’s account is in good standing with Boston College.
We are unable to guarantee that your job will be filled. However, listings received in good order will be made available on our website, and any interested student will contact your agency directly for further information and/or schedule an interview.
The academic year employment period begins Sunday, August 26, 2018 and ends Saturday, May 18, 2019. The employee may not begin working through this program prior to August 26.
The summer employment period begins Sunday, May 19, 2019 and ends Saturday, August 24, 2019. The employee may not begin working through this program prior to May 19.
When your agency decides to hire a Boston College student through this program, an authorized employee at the agency must complete and sign part of our Hire/Rehire Form for that student and return that form to our office for review and approval before the student begins working. Please note that the student has to have been awarded Federal Work-Study for that specific employment period by his or her financial aid counselor in order to work under this program. Students are paid by way of submitted Boston College student time sheets.
BC students are employees of Boston College although they are working at your agency through this program, so please note the following Boston College policy which applies to all BC students even if the student works more than one job for BC:
During the summer, BC students may work 30 or more hours per week (to a maximum of 40 hours per week), but they may not work more than 12 weeks of the summer employment period working these hours as a student employee of Boston College. Students may only work more than 12 weeks of our summer employment period if they average no more than 29 hours per week throughout this summer period.
During the academic year, students may continue to work up to 20 hours per week but no more than 29 hours per week between semesters and during Spring Break.
Boston College Human Resources will be monitoring hours, and it is expected that employers and their student employees will do the same to ensure compliance.
Contract packages for Summer 2019 and Academic Year 2019–2020 will be available at the end of March 2019, and agencies in good standing will be sent packages at that time.
The Office of Student Services does not accept or post part-time employment opportunities from local residents or area employers.
If you are looking to list a part-time, seasonal job (i.e., babysitter, customer service, retail, family tutoring, or personal care), please visit CollegeHelpers.com.
EagleLink Career Portal
The Boston College Career Center invites third-party employers to post job and internship positions to our students and alumni through EagleLink, the Career Center’s career management tool.
Please take a moment to review the guidelines before creating your account and posting a job or internship to Boston College students and graduates.