Incidents reported on this form will be recorded in a database maintained by the Office for Institutional Diversity. Reports will be kept confidential to the extent possible unless it requires judicial or administrative action. The purpose of the database is to tally incidents and track details related to them. We expect to use this information to prevent and better respond to future incidents, and reassure the community that campus authorities are attentive to incident reports.
This form is not necessary if you have reported the incident to another campus authority (BCPD, ODSD, Res Life, HR, Deans, etc.) because those reports will automatically be included in the database.
In accordance with the Americans with Disabilities Act, and the Rehabilitation Act of 1973, Boston College will provide a reasonable accommodation to qualified people with disabilities (including special disabled veterans) to enable them to safely and effectively perform the essential functions of their positions, to enjoy equal benefits and privileges of employment whether as faculty, staff, or student employees, or for applicants to participate in the employment application process.
If you have any questions regarding this process please contact Edilma Hosein email@example.com at 617-552-2373.
Effective Date and Eligibility
Effective August 1, 2008, employees who have completed at least one year of benefits-eligible service are eligible for the following adoption leave-of-absence policies.
Paid Adoption Leave
Boston College will grant up to eight weeks of Paid Adoption Leave to an eligible employee during the period immediately following placement of the adopted child in the employee’s home. To be eligible, the employee must certify that he or she is the primary caregiver for the adoptive child, and the child must be under the age of 13. This leave will not be charged to the employee’s sick or vacation accruals. If both adoptive parents work for Boston College, only one may be designated as primary caregiver. (This Paid Leave policy does not apply to an employee adopting a blood relative or the child of the employee’s spouse or other member of the employee’s household.)
[Note: A primary caregiver who has not completed a year of service will be entitled to one week of Paid Adoption Leave for each full calendar month of completed service, to a maximum of eight weeks.]
The paid leave will not apply to periods when the employee would otherwise not be working - for example, in the case of an academic year position where the eight-week period extends into the summer. The paid period is not extended by the occurrence of any holidays or emergency closing days that fall within the first eight weeks.
A benefits-eligible employee who is an adoptive parent, but not the primary caregiver, will be granted one week of Paid Adoption Leave, also not charged to sick or vacation accruals. The leave must be taken within 12 weeks of placement of the child in the employee’s home.
Adoption leaves run concurrently with any entitlement under the federal Family and Medical Leave Act (FMLA).
Unpaid Adoption Leave
Under the Family and Medical Leave Act (FMLA), an employee who has completed a year of service is generally entitled to a maximum of 12 weeks of unpaid adoption leave. Any portion of an eligible FMLA leave not covered by the Paid Adoption Leave policy or by available vacation accruals will be unpaid.
Employees not eligible for Paid Adoption Leave or FMLA leave, or who are eligible but wish to request extended leave, may request an unpaid leave. The request will be subject to approval by their department and the Benefits Office.
Procedure for Leave-of-Absence
As early as they can, employees are requested to provide their supervisor/manager with preliminary information regarding their need for adoption leave, including any necessary pre-placement time off to be charged to vacation accruals. The formal request for leave should be submitted in writing to the employee’s department and the Benefits Office as soon as the dates are available. A completed “Primary Caregiver Affidavit” must be submitted with the application for Adoption Leave.
How to Register
Interested parents may register for the lottery by filling out the Lottery Form online and submitting it by clicking Submit Application. We recommend using Internet Explorer as your browser. For additional questions, please call Karen Cristello at the Children's Center at (617) 552-3089.
BCCC is a preschool program with extended day in the afternoon. Its mission is to provide high-quality preschool education and care to the children of employees and students.
There are 42 full-time spaces. Enrollment for open spaces is done through an annual lottery; the lottery process is designed to afford all employee/student families an opportunity to access the program. The lots for openings are made up annually. The application period begins in October and ends before the Holiday break (annual dates are on the form). The lottery takes place at the end of Fall session, when a blind draw is done by the Vice President of Human Resources.
Applicants are placed in lottery categories by the BCCC director according to the information given on the application. A count of the current members is taken, and priority for openings is given to full-time applicants and underrepresented categories. Family categories include Faculty, Professional/Admin, Support Staff, Serv/Tech, Graduate Student, and Undergraduate Student. Other areas that affect the lots drawn are age group, schedule requested, and gender.
Once the lots are drawn, parents are informed of their status by email, and appointments for tours and intake interviews are scheduled. Parents are asked to read the Parent Handbook on the web prior to their intake appointment.
The center requests a commitment to accept enrollment or withdraw shortly after the intake interview so that any vacancies can be given to families on the wait list. Once the decision to join BCCC is made, an enrollment process with a contract for service and a one month’s advanced tuition is initiated. This tuition payment holds the child’s place in the Fall class. This advanced payment is non-refundable.
In June, an information packet with registration, permission forms, and medical/health documentation is processed. School visits for the children are also scheduled. The new school year begins in early September.
File claim online: Log into your account at www.wageworks.com to submit your claim electronically.
File claim via fax or mail: Claim details may be entered online and a completed form may be printed and faxed or mailed with documentation. Fax: 877-353-9236 , US Mail: CLAIMS ADMINISTRATOR, P.O. Box 14053, Lexington, KY, 40512
See the Open Enrollment site for more information regarding eligible FSA expenses.
Please visit the Self-Service area within PeopleSoft HR to update your Disabilty status electronically or you may complete the forms below and forward to Patricia Lowe, Patricia.firstname.lastname@example.org in order to ensure the information is kept confidential.
Please visit the Account and Personal Info area within the Agora Portal to view or update your race/ethnicity electronically or you may complete the paper form and forward to Patricia Lowe, Patricia.email@example.com in order to ensure the information is kept confidential.
Please visit the Self-Service area within PeopleSoft HR to update your veteran status electronically or you may complete the forms below and forward to Patricia Lowe, Patricia.firstname.lastname@example.org in order to ensure the information is kept confidential.
You may either:
- Print the form and hand write or type your responses directly on the hard copy of the form OR
- Save the form to your computer so that you can edit it electronically in Microsoft Word.
This is the recommended option since it gives you more flexibility in terms of space for responses and making various edits.
*Note: Both methods require that you forward any hard copies to the appropriate Vice President.
- Changes to job status (hours/schedule/pay)
- Job promotions, demotions or transfers
- Pay or Hours Changes
- Resignation or Retirement
- Termination (with prior approval from Human Resources)
The ECR Form is not available online, but several ECR functions have been made available directly in PeopleSoft. These include Leave of Absence, Hours Change, Pay Rate Change, Long Term Disability, Short Term Disability with Pay, Reclassification, Faculty Promotion/Transfer, Revise Existing Short Work Break, Termination, Earnings Distribution and Extension, and BCPD Shift Transfer.
- The Form I-9 is required to verify that a new employee is eligible to work in the United States.
- In addition to completing the first section of the Form I-9, the new employee must also show proof of identity and employment eligibility to an authorized Boston College employment representative.
- A list of acceptable documents is included on the third page of the form.
What is the Form I-9?
The 1986 Immigration and Reform Act sought to control the problem of illegal migration by eliminating a key incentive for unauthorized persons to come to the United States: employment. To accomplish this, IRCA made all US employers responsible to ensure that US citizen as well as non-citizen employees hired after November 6, 1986, document both that they are eligible to work in the United States and that their identities match the information on their employment authorization documents. To implement this, employers were required to complete the Employment Eligibility Verification Form I-9 for all employees.
Employers are responsible for the completion of Form I-9 for all employees, regardless of citizenship or national origin. An employee is any individual compensated for services to an employer, whether by payment in the form of wages/salary or in the form of goods or services such as food and lodging.
Terms used within this document:
- Employer = Boston College
- BC Rep = Boston College staff member authorized to sign off on the Form I-9
- Employee = New hire presenting identity and work eligibility information
WHO IS AUTHORIZED TO COMPLETE A FORM I-9 FOR A NEW EMPLOYEE?
Boston College authorizes various non-student staff members involved in the hiring process to sign off on Form I-9s.
SECTION 1. EMPLOYEE INFORMATION AND VERIFICATION
Employee must fill in all applicable personal information on the first three lines.
Employee must check one of the three boxes attesting to work eligibility.
Information for BC Rep follows:
- If the first box, "A citizen or national of the United States," is checked:
No additional paperwork must be completed along with the Form I-9.
- If the second box, "A Lawful Permanent Resident," is checked:
(1) BC Rep must make a photocopy of the front and back of the Employee's green card, making sure that the dates are legible, and attach the copies to the Form I-9.
(2) Employee must complete the Citizenship Information Form in addition to the Form I-9.
(3) Both completed forms should be forwarded directly to Diane Cronin, the HRSC Foreign National Tax Specialist, in Room 100, 129 Lake Street.
- If the third box, "An alien authorized to work until," is checked:
Employee must bring completed Form I-9 personally to Diane Cronin, the Foreign National Tax Specialist in the HRSC, Room 100, 129 Lake Street, where additional paperwork will be processed.
Employee must sign and date the Form I-9.
BC Rep must verify that all information has been fully and properly completed in this section.
SECTION 2. EMPLOYER REVIEW AND VERIFICATION
BC Rep must personally review original document(s) that demonstrate the Employee's identity and eligibility to work in the US.
- A list of acceptable documents (please scroll to page 3 of the Form I-9 document to view the list) is available with the Form I-9.
- A person can present one document from List A (which establishes both identity and employment eligibility) or
one document from List B (which establishes identity) and one document from List C (which establishes employment eligibility).
- BC Rep may not accept a photocopy of a document. Employee must present original documents. The only exception is the presentation of a certified copy of a birth certificate.
BC Rep must record the Document title, Issuing authority, Document # and Expiration date (if any) of the document(s).
- The law does not require the Employer to keep photocopies of any documents.
BC Rep must fill in the date of hire in the Certification block.
BC Rep must sign, print name, title, organization name (Boston College) and address, and date the Form I-9.
Forward the completed Form I-9 (along with Citizenship Information Form, if applicable) to the Human Resources Service Center in Room 100, 129 Lake Street.
A Kronos Time Approver Form must be completed for all Boston College employees granted Manager access to the Kronos Workforce Timekeeper system.
The Time Approver Form is completed by the Department Head or budgetary responsible person.
Instructions for completing the Kronos Time Approver Form are available below.
Instructions for Completing the Kronos Time Approver Form
Enter the Department Name.
Enter the Approver's first and last name.
Eagle ID #
Enter the Approver's 8-digit Eagle ID number.
Enter the Approver's office telephone extension.
Enter the Approver's username (login name).
Approver is Paid
Click the radio button to indicate whether the Approver is paid Monthly or Weekly.
Type of Kronos Access
Click the radio button to indicate what level of access the Approver should have:
- Approval Access pertains to supervisors who verify the hours that are actually worked.
- Sign Off and Approval Access provides final departmental authorization that the hours are to be paid.
Click the radio button to indicate whether this Approver is replacing a former Approver in your department.
If you selected Yes for Replacing Approver, enter the previous Approver's name.
Enter all department numbers that the Approver will be responsible for. Approval access is granted on the departmental level, not the account distribution level.
Use this section to list additional department numbers, if necessary, or to add comments.
Approver's signature is required.
Print the date the Approver signed the form.
Dept. Head Signature
Department Head's signature is required.
Print the date the Department Head signed the form.
- The Form M-4 is required of all new employees so that withholding amounts may be deducted from payroll correctly.
- Current employees should also use the Form M-4 to make changes to current withholding amounts, if necessary.
- Instructions for completing the Form M-4 are available with the form.
- The Form M-4 must be submitted to the Human Resources Service Center, Room 100, 129 Lake Street on the Brighton Campus.
Financial Planning Subsidy
Boston College will provide a partial subsidy for certain financial planning services obtained by faculty and staff members, in accordance with the following guidelines.
- The primary purpose of this policy will be to assist employees with retirement and estate planning decisions. These decisions may include such considerations as investment analysis, education funding for children or grandchildren, catastrophic illness planning, or strategies for taking retirement plan distributions.
- Full-time faculty and staff, age 40 and over, with at least one year of current full-time service at Boston College will be eligible to participate in this program.
- To be eligible for the subsidy, a participant must utilize recognized professionals in the financial planning field, including but not necessarily limited to, Certified Financial Planners, Chartered Financial Consultants, Certified Public Accountants, and attorneys specializing in financial and/or estate planning.
- In order to participate, an employee must complete, in advance, a Financial Planning Subsidy Application (also available at the Benefits Office, Room 140, 129 Lake Street) indicating the person or company whose services are to be used and providing appropriate information about the provider's financial planning credentials. It is the University's intent to allow a participant as much flexibility as possible in selecting a financial planning advisor. Nevertheless, the University reserves the right to seek additional information about a planner's credentials and, when deemed appropriate, to decline to subsidize the planner's services.
- Boston College will subsidize 80% of the cost of eligible financial planning services, up to a maximum contribution of $560 per person. Payment will be made directly to the employee upon submission of a receipted invoice to the Benefits Office detailing the cost of services rendered. The subsidy maximum may be reached in more than one installment, but the final request for reimbursement must be made within one year of the initial payment. The reimbursement is taxable and the amount will be included in the employee's W-2 Form. (Participants in the 90-91 Financial Planning Pilot Program will not be eligible for this subsidy.)
- Five years after receiving the last reimbursement, an eligible employee may receive an additional subsidy for the cost of follow-up financial planning services. The additional subsidy will be 80% of the cost of eligible services, up to a maximum reimbursement that is one-half of the current primary benefit (e.g., 80% of the $350 = $280). Subsequent additional subsidies will be available on a rolling five-year basis. (Note: Participants in the 90-91 Financial Planning Pilot Program are eligible for this subsidy.)
- This program will be subject to continuing review to determine if it is meeting its intended objectives. The University reserves the right to suspend, terminate, or limit participation in the program at any time.