Academic Policies

As per the university policy, academic integrity is violated by any dishonest act which is committed in an academic context including, but not restricted to the following:

Cheating is the fraudulent or dishonest presentation of work. Cheating includes but is not limited to:

• use or attempted use of unauthorized aids in examinations or other academic exercises submitted for evaluation;
• fabrication, falsification, or misrepresentation of data, results, sources for papers or reports, or in clinical practice, as in reporting experiments, measurements, statistical analyses, tests, or other studies never performed; manipulating or altering data or other manifestations of research to achieve a desired result; selective reporting, including the deliberate suppression of conflicting or unwanted data;
• falsification of papers, official records, or reports;
• copying from another student's work;
• actions that destroy or alter the work of another student;
• unauthorized cooperation in completing assignments or during an examination;
• the use of purchased essays or term papers, or of purchased preparatory research for such papers;
• submission of the same written work in more than one course without prior written approval from the instructors involved;
• dishonesty in requests for late registrations, make-up exams, for extensions of deadlines for submitting papers, and in any other matter relating to a course.

Plagiarism is the act of taking the words, ideas, data, illustrations, or statements of another person or source, and presenting them as one's own. Each student is responsible for learning and using proper methods of paraphrasing and footnoting, quotation, and other forms of citation, to ensure that the original author, speaker, illustrator, or source of the material used is clearly acknowledged.

Other breaches of academic integrity include:

• the misrepresentation of one's own or another's identity for academic purposes;
• the misrepresentation of material facts or circumstances in relation to examinations, papers, or other evaluative activities;
• the sale of papers, essays, or research for fraudulent use;
• the alteration or falsification of official University records;
• the unauthorized use of University academic facilities or equipment, including computer accounts and files;
• the unauthorized recording, sale, purchase, or use of academic lectures, academic computer software, or other instructional materials;
• the expropriation or abuse of ideas and preliminary data obtained during the process of editorial or peer review of work submitted to journals, or in proposals for funding by agency panels or by internal University committees;
• the expropriation and/or inappropriate dissemination of personally-identifying human subject data;
• the unauthorized removal, mutilation, or deliberate concealment of materials in University libraries, media, or academic resource centers.

Collusion is defined as assistance or an attempt to assist another student in an act of academic dishonesty. Collusion is distinct from collaborative learning, which may be a valuable component of students' scholarly development.

Collaboration at acceptable levels varies in different courses. Students are expected to consult with their instructor if they are uncertain whether their cooperative activities are acceptable.

Student Roles in Maintaining Academic Integrity

Students have a responsibility to maintain high standards of academic integrity in their own work, and thereby to maintain the integrity of their degree.  It is their responsibility to be familiar with, and understand, the University policy on academic integrity.

Students who become aware of a violation of academic integrity by a fellow student should respond in one of the following ways:

• Students may discuss their concerns with the student whom they suspect of a violation.  Direct contact by another student may be the best means of resolving the problem.  Repeated demonstration of student concern for academic integrity will in the long run build a peer-regulated community.
• If the incident is a major violation or part of a repeated pattern of violations, students should bring their concerns to the attention of the instructor or to the appropriate department chairperson or associate dean. Suspected violations by students reported to members of the faculty or to an associate dean will be handled according to the procedures set forth below.

Students who have serious concern that a faculty member is not living up to his or her responsibility to safeguard and promote academic integrity should speak with the faculty member directly, or should bring their concern to the attention of the department chairperson or associate dean.

Faculty Roles in Fostering Academic Integrity

Faculty members should provide students with a positive environment for learning and intellectual growth and, by their words and actions, promote conditions that foster academic integrity.

Faculty should be concerned about the impact of their behavior on students.  Students are sensitive to messages communicated in informal discussions and in casual faculty remarks about personal decisions and value judgments.  Students are perhaps most sensitive to how responsibly faculty members fulfill their obligations to them in the careful preparation of classes, in the serious evaluation of student achievement, and in their genuine interest in and availability to students.

Faculty should promote academic integrity in the following specific ways:

• At the beginning of each course, instructors should discuss academic integrity in order to promote an ongoing dialogue about academic integrity and to set the tone and establish guidelines for academic integrity within the context of the course, e.g., the extent to which collaborative work is appropriate. Where relevant, instructors should discuss why, when, and how students must cite sources in their written work.
• Instructors should provide students with a written syllabus or other documents prepared for the academic experience that states course requirements and, when available, examination dates and times.
• Instructors are encouraged to prepare new examinations and assignments where appropriate each semester in order to ensure that no student obtains an unfair advantage over his or her classmates by reviewing exams or assignments from prior semesters.  If previous examinations are available to some students, faculty members should insure that all students in the course have similar access. Course examinations should be designed to minimize the possibility of cheating, and course paper assignments should be designed to minimize the possibility of plagiarism.
• Proctors should be present at all examinations, including the final examination, and should provide students with an environment that encourages honesty and prevents dishonesty.
• Faculty should be careful to respect students’ intellectual property and the confidentiality of student academic information.
• Assignment of grades, which is the sole responsibility of the instructor, should be awarded in a manner fair to all students.

Academic Deans

The academic deans have overall responsibility for academic integrity within the Woods College which includes the following:

• Promoting an environment where academic integrity is a priority for both students and faculty.
• Ensuring that students who are honest are not placed at an unfair disadvantage.
• Establishing procedures to adjudicate charges of academic dishonesty and to protect the rights of all parties.

Procedures for Grievances Situations where the student is in disagreement with faculty evaluation and/or program planning or assesses a violation of rights should be approached in the following manner. If resolution is not achieved at step one, subsequent steps should be followed:

1. Student shall arrange to meet with the faculty member involved and attempt to resolve the differences/difficulty. 
2. Student shall notify the advisor and instructor/faculty member of a continuing difference/difficulty. 
3. Student advisor shall discuss the situations with the student and with the instructor/faculty member and shall try to assist in resolving the difference/difficulty. 
4. The student shall write a formal description of the situation and attempts at resolution and submit the narrative to the Associate Dean for Undergraduate Programs or the Associate Dean for Graduate Programs;
5. The student shall request the Associate Dean submit the student’s written narrative and faculty’s written narrative to the Education Policy Committee (EPC) for formal review and decision. Upon recommendation of the EPC, the Dean shall make a determination. This determination will be the final resolution of the grievance.

Timeline for Grievances

Any student who believes he or she has been aggrieved should communicate with the faculty member involved as soon as possible after the action in question, but no later than the close of the semester after which the action giving rise to the complaint occurred (for Spring semester, no later than the end of Summer Session I). A grade grievance beyond a year is not considered.

During the academic year the faculty member should communicate within two weeks of the student’s request to discuss the grievance. If the matter cannot be resolved, the student should notify the advisor in writing of the grievance specifying the nature of the complaint and the remedy requested. Within two weeks of receiving the complaint, the student's advisor shall discuss the situation with the student and with the instructor and shall try to assist in resolving the difference/difficulty. If a mutually acceptable solution cannot be reached, the student shall notify the Associate Dean for Academic Affairs (or Dean) in writing if additional input into resolving the difference/difficulty is sought or if attempts at resolution are unsatisfactory.

If the situation leads to an EPC review, the EPC shall meet within one month of a written request (except during summer months which grievance shall be deliberated by September 30th).

Conflict of Interest

If a member of the WCAS administration or EPC has a conflict of interest, he or she will recuse themselves from consideration of the matter under review.

Decision

During deliberations that reach the EPC, only members of EPC shall be present. The EPC shall determine the seriousness and/or validity of the student's difficulties and/or grievances. After considering any recommendations made by the Dean, the advisor, the student and/or relevant others, the EPC must recommend to the Dean a course of action to be followed. Their recommendation may include no action, probation, dismissal, program modification or action as seems warranted regarding a grade grievance. When the difficulty or disagreement appears to be amenable to remedy, a specific time period shall be established for overcoming the issue under deliberation. At the end of this period, the EPC shall again review the situation and recommend appropriate action. The Associate Dean for Academic Affairs (or Dean) shall notify the student of the final decision in writing.

A record of each student’s academic work is prepared and maintained permanently by the Office of Student Services.  Student academic records are sealed at the time the degree is conferred. After this date, changes may not be made, with the exception of errors or omissions.

Digital programs of study maintained by the Woods College are not considered official academic records. 

Undergraduate Students

An undergraduate student is placed on academic warning for low academic performance if their cumulative GPA falls to 2.0 following any semester. At this point, the student is strongly encouraged to consult with her/his assigned academic advisor to develop an action plan to improve her/his academic standing.

An undergraduate student is placed on academic probation under the following circumstances:

• Cumulative GPA is below 1.67 following any semester
• Earning a GPA of 0.00 in any single semester
• Receiving an F, I, or W for 2 consecutive terms

Graduate Students

A graduate student is placed on academic warning for low academic performance if her/his cumulative GPA falls below 3.0 after attempting 6 credits. At this point, the student will need to consult with her/his assigned academic advisor to discuss strategies for improving her/his academic standing.

A graduate student is placed on academic probation under the following circumstances:

• Cumulative GPA is below 3.0 following any semester
• The student receives an F for 2 consecutive semesters

Woods College graduate courses award the following passing grades: A, A-, B+, B, B-, and C.

The passing grade of B is awarded for work that clearly is satisfactory at the graduate level. The low passing grade of C is awarded for work that is minimally acceptable at the graduate level. The failing grade of F is awarded for work that is unsatisfactory.

In order to graduate, a graduate student must have a cumulative GPA of 3.0 or higher across all courses taken within their graduate program. 

Terms of probation for all students

The term of probation lasts for a minimum of one active academic year. The student’s academic advisor will monitor the student’s performance during the period of probation and recommend an appropriate plan for degree progress. During the academic probation period, a hold is placed on the student’s account which prevents him/her from registering for courses without advisor assistance. A student on academic probation must work with his/her advisor to select courses and register.

Students on probation are at risk of dismissal at any time. A student is eligible to come off of probation after a minimum of one active academic year, if they meet all of the requirements set out in by the advisor in the probation plan. Undergraduate students who are unable to achieve a 2.0 semester GPA at the end of the second semester of academic probation will be reviewed for possible dismissal from the college. Graduate students who are unable to achieve a 3.0 semester GPA at the end of the second semester of academic probation will be considered for dismissal from the college.

Students seeking accommodation for learning or other disabilities should contact the Connors Family Learning Center or Disability Services Office prior to the start of class so that an appropriate plan for accommodation can be created. Students with documented disabilities or functional limitations are held to the same academic standards as other students. With the support of the Connors Family Learning Center or Disability Services Office and appropriate accommodation, these students should be able to maintain satisfactory academic progress for financial aid eligibility purposes.

Students with conditions placing them at elevated risk for Covid-19 should contact the Disability Services Office and speak with their academic advisor.

Undergraduate courses in all schools are unavailable to be audited, with the exception of those offered in the Woods College of Advancing Studies.
Note: Day school students are not allowed to audit any courses, including those offered in the Woods College of Advancing Studies, and students enrolled in the WCAS are not allowed to audit courses offered in the day schools.

Woods College Undergraduate students are allowed to audit an undergraduate Woods College course (without receiving academic credit). The registration fee per semester is $25 and the fee to audit a course is one half of the normal tuition cost; fees are not refundable. An audit is considered a fee, so there is no refund for a student who withdraws from a course taken for audit.

Students wishing to change the status of a registered course from Credit to Audit (or vice-versa) must do so within the Add/Drop period; after this period there is no 'switching' from one to the other.

It is not possible to audit graduate courses.

Students are expected to meet course requirements in classes as specified in the syllabus or document prepared explicitly for the academic experience.  A student who is absent repeatedly from these academic experiences will be evaluated by the responsible faculty member to ascertain the student’s ability to continue in the course and to achieve course objectives.

Professors may include, as part of the semester’s grades, marks for the quality and quantity of the student’s participation in the course.

Professors will announce, reasonably well in advance, tests, examinations and other forms of assessment based on the material covered in the course, as well as other assigned material.  A student who is absent from a course is responsible for obtaining knowledge of what happened in the course, especially information about announced tests, papers, or other assignments.

A student who is absent from a course on the day of a previously announced examination, including the final examination, is not entitled, as a matter of right, to make up what was missed.  The professor involved is free to decide whether a makeup will be allowed.

In cases of prolonged absence the student or his or her representative should communicate with the student’s graduate associate dean or representative as soon as the prospect of extended absence becomes clear.  Academic arrangements for the student’s return to the course should be made as soon as the student’s health and other circumstances permit.

Absences for Religious Reasons

Any student who is unable, because of his or her religious beliefs, to attend, or to participate in any examination, study, or work requirement on a particular day shall be excused from any such examination, or study or work requirement, and shall be provided with an opportunity to makeup such examination, study or work requirement that may have been missed because of such absence on any particular day.  However, students should notify professors at the end of the first course meeting or at least two weeks in advance of any such planned observances, and such makeup examination or work shall not create an unreasonable burden upon the University.  No fees will be charged and no adverse or prejudicial effects shall result to any student who is absent for religious reasons.

Woods College students, both graduate and undergraduate, enrolled in three Woods College courses are considered full-time for the purposes of financial aid, and students enrolled in two or fewer courses per semester are considered part-time. The maximum allowed course load is three courses per semester for students in the Woods College. A maximum of three courses over the duration of the two summer sessions may be taken.

Course overloads (one additional course) will be considered on a case by case basis, pending an evaluation of academic performance. To request a course overload, make an appointment with your academic advisor. Advisor and academic team approval is required to process a registration for a course overload.

The Woods College Dean's List recognizes the achievement of undergraduate students semester by semester. Students with a GPA of 3.700 or above in the B.A. programs will be placed on the Dean's List. In order to be eligible for the Dean's List, students must earn at least 8 or more credits in courses evaluated with a letter grade. Students must not have withdrawals, pass/fail grades, or incompletes in the semester in question.

Deferment Process

Admitted students seeking to defer their start term may do so for up to one academic year. This request must be made in writing to the Program Director and Associate Dean of Enrollment Management, who will both review the deferment request.

Readmission

In instances where a sustained period of time has elapsed since a student was last enrolled, the academic dean or designee of the school, in consultation with the school’s Academic Standards Committee and/or the appropriate representative of the student’s college will decide the status of student seeking readmission.  In determining which, if any academic requirements remain to be completed after readmission and before awarding the degree, the factors that will be considered include but are not limited to:

1. Currency of the student’s knowledge in select content areas;
2. Relevancy of courses completed at Boston College to current degree requirements;
3. Rigor of courses completed at Boston College to current degree requirements;
4. Academic work completed elsewhere that is relevant to degree requirements;
5. Length of absence.

In all readmission cases, the decision to re-admit a student will be based on a consideration of the best interests of both the student and the University.

At the Woods College, a student who is not actively enrolled in a degree program for a period of five years will be considered inactive and may need to reapply to continue in the program. Students who reapply after being inactive will be responsible for completing any new program requirements and will follow all policies and procedures in effect at the time of readmission.

For courses that have final examinations, professors usually set the day and time of their final examination on the last day of class, and note in the syllabus or document prepared explicitly for the academic experience.

• All students are responsible for knowing when their final examinations will take place and for taking examinations at the scheduled time.
• Students who miss a final examination are not entitled, as a matter of right, to a makeup examination except for serious illness and/or family emergency.  
• Students who are not able to take a final examination during its scheduled time should contact the prior to the examination date, to inform them of their situation and to make alternative arrangements if granted permission to do so.

For each course in which a student is registered for credit, the student will receive one of the following grades at the end of the semester: A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, W, or I.  The high passing grade of A is awarded for superior work.

For graduate students, the passing grade of C is acceptable at the graduate level. However, upon completion of all coursework the Cumulative GPA must be 3.0 or higher.

Grading Scale

In computing grade point averages, the following numerical equivalents are used.

• A 4.00
• A- 3.67
• B+ 3.33
• B 3.00
• B- 2.67
• C+ 2.33
• C 2.00
• C- 1.67          
• D+ 1.33
• D 1.00
• D- .67
• F .00

Appealing a Grade

All students have the right to be graded fairly and equitably in a course, to understand how a course grade is calculated, and to understand why an instructor has evaluated coursework as she or he has. It is, however, the instructor's right and responsibility to set the grading standards for a course and to use his or her own best judgment in evaluating and grading individual students' work.

Grading by its nature involves judgment. The grade received may not always be directly related to the amount of effort a student has expended. An instructor and a student may legitimately disagree on the quality of a piece of work, in which case the instructor's judgment prevails. Thus, such disagreements may not be the sole basis of an appeal.

However, for students who feel that their final course grades have been determined inaccurately or unfairly, there is a formal appeal policy which may be found above under “Academic Grievances” Students are urged to contact the Woods College office for further information.

Pass/Fail Courses

Undergraduate

Undergraduate students may take up to two courses as pass/fail.  Courses that fulfill the Woods College of Advancing Studies Undergraduate Core Requirement and courses required as part of a major may not be taken as pass/fail. The decision to take a course pass/fail must be made before the end of the add/drop period. Students should use the Pass/Fail Google Form to mark a course as pass/fail. 

Graduate

Experiential courses such as internships, practica, and project-based courses may be designated as Pass/Fail courses.

If a course is not designated as Pass/Fail, a course may be taken Pass/Fail with approval of the Graduate Program Director and the Grad Associate Dean. Request to take a course as Pass/Fail needs to be made by the course drop date. No more than two (2) courses that are requested to be modified by the student to Pass/Fail can be counted towards degree completion.

Incompletes

All required work in a course must be completed by the date set for the final exam. In cases of extenuating circumstances, with appropriate documentation, the instructor may use his or her discretion to issue a temporary grade of Incomplete (I). When this dispensation is used, a formal contract with outstanding work and deadlines is needed and must be sent to the Associate Dean for Academic Affairs. Unresolved Incompletes will automatically be changed to F ten weeks after the conclusion of the term in question.

Good Standing

Grades, and timely completion of degree requirements determine a student’s good standing in his or her program.  Students should be informed in a timely manner if their good standing is in jeopardy and the conditions needed to maintain or establish good standing.

At the B.A. level, a Woods College student must maintain a minimum cumulative GPA of 2.0 to remain in good academic standing.

Woods College graduate courses award the following passing grades: A, A-, B+, B, B-, and C.

The passing grade of B is awarded for work that clearly is satisfactory at the graduate level. The low passing grade of C is awarded for work that is minimally acceptable at the graduate level. The failing grade of F is awarded for work that is unsatisfactory.

In order to graduate, a graduate student must have a cumulative GPA of 3.0 or higher across all courses taken within their graduate program. 

Satisfactory​ ​Academic​ ​Progress​ ​(SAP) 

Federal regulations (Sections 668.16(e).668.32(f) and 668.34) require that schools monitor the academic progress of each applicant for federal financial assistance and that the school certify that the applicant is making satisfactory academic progress toward earning his/her degree. This determination of progress must be made at least once a year and before the financial aid office disburses any federal aid funds for the subsequent semester. At Boston College, students are reviewed annually, at the end of each spring semester, for compliance with the Satisfactory Academic Progress requirements.

Failure to make adequate progress or to maintain good academic standing may adversely affect a student’s eligibility to receive financial aid and may render the student ineligible to graduate.

Both BA and Masters Students

The university awards degrees in May, August, and December of each year and holds commencement each year in May. Students who have completed all requirements for the degree before a specific graduation date are eligible to receive the degree as of the university’s next official graduation date.  A diploma will not be dated before all work is completed.  Students who graduate in December or August may participate in commencement exercises the following May (this is called “walking” in the ceremony).

Intent To Graduate form

After registering for their final courses, students who expect to complete their degree program must complete the Intent to Graduate form. This form is sent to all students and posted on the website at the start of each semester.

• In order to receive a diploma at Commencement, the student needs to have met all the requirements of their program of study - they must anticipate that this will be true once they have successfully completed the courses for which they are currently registered.
  
  
• In order to participate in the May Commencement Ceremony without receiving a diploma, the student must have no more than two courses remaining to take in their program of study upon successful completion of the courses for which they are currently registered. The student must be aware that it is an expectation that they complete their final courses during the semester immediately following commencement. Degrees are officially awarded upon completion of the student’s final courses.

If a student’s course schedule deviates in any way after they have submitted the intent form, they must resubmit the form with the changes reflected to be considered for graduation clearance.

The deadlines for students to submit the Intent to Graduate form will be announced soon.

After the Intent form is submitted, the student will receive confirmation that Woods College has received the form and that the review process has begun. The academic team will audit the student’s file and academic record to find if student will or will not meet the requirements to graduate. The student will be contacted by email with a determination that their intent is confirmed or denied. STUDENTS MUST SUBMIT THE FORM BY THE DEADLINE TO BE CONSIDERED FOR GRADUATION CLEARANCE.

Please visit our Graduation Process page for deadlines and step by step instructions.

Graduation Process Page

In order to ensure timely clearance, all students who plan to graduate should confirm their diploma names online at www.bc.edu/myservices (“Diploma Name Information - View/Update”) by the following dates:

• February 1 for May graduation
• May 1 for August graduation
• October 1 for December graduation

Graduation​ ​Awards

Woods College recognizes several graduates each year for distinguished achievement, special accomplishments in certain academic fields, and qualities of outstanding character and leadership.

The​ ​Richard​ ​Lombard​ ​Award​ is presented to the undergraduate with the highest cumulative GPA through the semester prior to commencement. Through this student’s achievement, he or she embodies the spirit of lifelong learning.

The​ ​Michael​ ​Harding,​ ​S.J.​ ​Award​ ​recognizes outstanding achievement in Corporate Systems, the Bachelor of Arts major with the largest number of enrolled students. Students in this discipline are challenged to interweave theory, practice and an interest in management with a broad liberal arts education and a focus on social responsibility. The Harding Award honoree meets this challenge while also excelling personally and academically.

The​ ​George​ ​A.​ ​Morgan,​ ​S.J.​ ​Award​ ​is given to a graduating student, undergraduate or graduate, who embodies post-traditional education through demonstrated excellence, personally, professionally, and academically. Post-traditional students are confronted with a broad array of challenges, and the recipient of this award has faced these challenges while maintaining a high level of excellence.

The​ ​Harry​ ​Doyle​ ​Award​ is presented to an undergraduate student for outstanding achievement and a commitment to excellence in the fine arts or humanities. Through personal dedication and academic engagement with a subject such as literature, theater, film or a similar field, this honoree demonstrates dedication to personal growth, self-expression and creativity.

The​ ​Dean’s​ ​Award​ recognizes a graduate, B.A. or Masters, who demonstrates strong character and exhibits the qualities of honor, courage, leadership, scholarship and service. This award is presented to someone who has persevered through significant difficulties to complete his or her education.

The​ ​Jeremiah​ ​O’Connor,​ ​S.J.​ ​Award​ is presented to a graduate, B.A. or Masters, who has demonstrated leadership and engagement with his or her community and professional field, and/or through personal commitments. This individual exemplifies the Jesuit ideal of “men and women for others” and has lived the Jesuit vision of servant-leadership through community engagement.

The​ ​Joseph​ ​McGuinness​ ​Award​ ​is presented for outstanding achievement in and a commitment to excellence in the field of psychology or the social sciences at the B.A. level. Through his or her dedication to this field, this honoree has pursued rigorous intellectual inquiry and has sought to better understand society, the human mind and behavior.

The​ ​Commencement​ ​Awards​ are presented to two bachelor’s degree students and two master’s degree students graduating chosen by the Dean, who best represent the Woods College commitment to leadership and service. Recipients have the honor of carrying the school banner and leading their fellow graduate into the University Commencement ceremony.

B.A. Students - Graduating with Honors

Latin honors accompanying the degrees of Bachelor of Arts and Bachelor of Science are awarded in three grades according to a student's overall cumulative average. Starting with the class of 2018, the cumulative average for degrees with honors will be as follows:

• summa cum laude - 3.9-4.0
• magna cum laude - 3.8-3.899
• cum laude - 3.667-3.799

Woods College graduate courses award the following passing grades: A, A-, B+, B, B-, and C.

The passing grade of B is awarded for work that clearly is satisfactory at the graduate level. The low passing grade of C is awarded for work that is minimally acceptable at the graduate level. The failing grade of F is awarded for work that is unsatisfactory.

In order to graduate, a graduate student must have a cumulative GPA of 3.0 or higher across all courses taken within their graduate program. 

Applying as a Non-Degree Student:

Most Woods undergraduate courses are open to students (with certain exceptions for courses in specific degree or certificate programs). non-degree students are limited to two courses per semester. If you would like to take more courses in a semester, you will be required to apply to a degree or certificate program or submit a petition to the academic and advising team to waive this policy.

There are many different reasons students pursue non-degree coursework, and we recommend that you consult with our non-degree academic advisor before registering for courses. 

As a non-degree student, you are not eligible for need-based or merit-based financial aid from Boston College or for most federally and state-funded assistance plans. (See specific assistance programs for exceptions.) However, your non-degree work may qualify for reimbursement under employer-sponsored tuition remission development programs. We’re happy to work with you and your employer to see if our non-degree offerings qualify for assistance. Contact a member of our academic advising team for more information.

Continuation as a Non-Degree Student:

Once a student is in the non-degree program, they may continue taking courses as they please.  If students plan on transitioning to the BA program, they will be required to submit a complete BA application. Regardless of when students begin taking non-degree courses, they will be held to the academic policies at the time of acceptance into a degree program.

Non-degree students who receive a grade of F in a course will be required to meet with the non-degree academic advisor before being allowed to enroll in a subsequent course. Should non-degree students fail a subsequent course, their case will be reviewed by the academic team and they may be barred from taking more courses as non-degree students.

The non-degree academic advisor will review the grades of non-degree students at the end of each semester.  Should a non-degree student fail to achieve a grade of C- or better in consecutive semesters, they will be barred from registering for further courses without meeting with the non-degree academic advisor. Should their academic performance continue to not meet this standard, they may be barred from taking further non-degree courses.

Non-degree students will be limited to 2 courses per semester. Should a student wish to take more courses in a semester, they will need to apply to a degree or certificate program. The rationale is that any student seeking to be a full-time student (i.e. 3 courses) should be a degree seeking student. The non-degree option is not intended for full-time study. Exceptions can be made by petition to the academic team.

Students seeking a degree may take up to 28 credits as a non-degree student before a BA application is required. Exceptions can be made by petition to the academic team for students seeking coursework for personal enrichment or other reasons.  

Should a non-degree student become a degree seeking student, only non-degree courses with grades of C- or better will be accepted into their program of study.

Woods College students must declare a major by the time they have completed 60 credits. This does not prevent students from changing their major at a later date. Woods College requires that students declare majors at or before this point in their studies because it will facilitate better academic advising and ensure that students have the opportunity to complete all graduation requirements in a timely fashion.

Transfer students who matriculate with more than sixty credits must declare a major at matriculation or no later than the end of their first semester.

Students who have completed 60 credits and who have not declared a major will not be allowed to register until they have met with their academic advisor.

All current students should request official transcripts via the transcript request link in the Agora Portal. For detailed information on how to request transcripts please visit the Student Services webpage.

Student Services webpage

Transcript/Diploma Holds

The University will not issue diplomas or release transcripts for any student with an outstanding financial obligation to the University, which includes failure to complete a mandatory loan exit interview.

B.A. Students

At the B.A. level, a minimum of sixty credits must be completed at Boston College to satisfy residency requirements, and a maximum of sixty credits from regionally accredited institutions, CLEP exams, or Joint Service Transcripts may be transferred into a student’s program.

Courses from regionally accredited institutions with a grade of C or better may be accepted for transfer credits; only courses with a minimum of three credits will be considered for transfer to satisfy a Woods College program requirement. Courses with fewer than three credits will be evaluated on a case-by-case basis for transfer as elective credit.   

For all students, transfer credits must be submitted for evaluation by the conclusion of your first semester of study at the Woods College.

The College-Level Examination Program (CLEP) offers students the opportunity to earn college credits through examination, by demonstrating comprehensive knowledge of college-level material gained through independent or prior study. The Woods College of Advancing Studies will accept up to 15 credits from CLEP examinations. The Woods College recognizes the American Council on Education’s college credit recommendations for each CLEP exam. Those recommendations can be found on the CLEP website.

Current students must consult with their academic advisor to obtain approval prior to taking CLEP exams for credit. Students seeking admission to the Woods College should consult an academic advisor for evaluation of how previously taken CLEP exams will impact your program of study.  

The CLEP examinations measure comprehensive subject knowledge in basic areas of liberal arts as well as in specific undergraduate areas (i.e. Composition and Literature, Science and Mathematics, History and Social Sciences, Business, World Languages). Examinations are mostly comprised of multiple-choice questions (some include an essay section and/or listening sections), and are scored on a scale that ranges from 20 (the lowest) to 80 (the highest). Each exam takes approximately 90 minutes to complete.

For further details and most up-to-date information on CLEP, visit their website www.clep.com.

Joint Service Transcripts

Students who have served in the United States armed forces typically have college-level credit. The American Council on Education (ACE) has worked with the U.S. military to evaluate many of the service members’ training modules. They have recommended college-level credit for many of these trainings, and the Woods College of Advancing Studies recognizes that training for possible transfer credit.

When evaluating ACE credit recommendations for transfer, the Woods College will consider trainings that map onto courses or disciplines that Boston College offers. For example, a recommendation for 3 credits for Computer Applications would transfer as 3 credits within the Information Systems discipline. A recommendation of 3 credits for Aircraft Maintenance would not be eligible for transfer as Boston College does not offer any courses in this area.

Please consult an academic advisor during the admissions process to evaluate how many of the ACE credit recommendations on your JST might transfer into your program of study at Boston College.

At this time Boston College will accept up to 30 credits through the JST.  Any CLEP credits a student may have would also count towards this 30 credit limit. For example, a student with 9 credits through CLEP would be allowed to bring in 21 credits through the JST.  Or a student with 24 JST credits would be allowed to bring in 6 credits through CLEP exams.

Students should submit their official JST for evaluation prior to the conclusion of your first semester of study at the Woods College.

Taking​ ​Courses​ ​at​ ​other​ ​Institutions

Students enrolled in the Woods College as degree students must follow the curriculum prescribed by the college. Once a student matriculates, courses may not be taken at other institutions for credit in a Boston College degree program without the prior approval from the Dean. Courses taken at other institutions will be treated as transfer credits and would count against the 60 credits students are allowed to transfer into their program of study. If you wish to take courses outside of Boston College, please consult with your academic advisor.

Students who have taken leaves of absence, exmatriculated, or otherwise interrupted their studies at the Woods College are not eligible for transfer credit for courses taken during their absence from the Woods College. To petition an exception to this policy, you must meet with your academic advisor and submit a written petition to the academic team. The academic team will issue a final decision. This permission will only be granted under extenuating circumstances.

Graduate Students

Graduate students typically cannot transfer credits into their program. If transfer credits are authorized, no more than 6 credits will be allowed in transfer at the graduate level. You should consult your program director or academic advisor if you have any questions regarding the transfer of credit.

Current Boston College students transferring to the Woods College of Advancing Studies, must submit a Woods College Bachelor of Arts Degree Application at bc.edu/woodsapply.

The following conditions will apply to all transfers of credit from any other Boston College school into the Woods College of Advancing Studies:

●All courses taken at any other school within Boston College and the GPA earned will transfer to the Woods College of Advancing Studies.

●All incoming credits will be evaluated on a case by case basis to determine applicability within the program of study the student chooses to pursue at Woods College of Advancing Studies.

●A minimum of 12 credits (equivalent to one full-time semester of study) will be required to be taken at Woods College of Advancing Studies.

Tuition

Tuition for Woods College undergraduate and graduate programs is assessed on a per-course basis. Find current tuition rates on the Woods College website and at the Office of Student Services. Tuition charges are usually assessed to a student’s account within 48 hours of registration. Students should plan to pay tuition before classes start each semester.

Paying​ ​Your​ ​Tuition

Student billing takes place online through the Agora Portal. Generally, the first bill is posted within 48 hours of registration. Make your payment by clicking the “My Bill” link in Agora and using a debit or credit card to complete the transaction through BC’s secure payment site. For additional information about billing and payment options, contact the Office of Student Services.

Tuition​ ​Refunds

Tuition for Woods College courses may be refunded when a student withdraws from a course according to the refund schedule outlined in the Woods College Academic Calendar. Please contact your advisor or program director if you wish to withdraw from a course. A completed withdrawal form must be submitted to Woods College by the deadline to trigger a refund (if applicable) to the student’s account. (For more details concerning Withdrawal, please see the "Withdrawal and Leave of Absence" section below.) Students who do not wish to leave any resulting credit in their accounts for later use should request a refund from the Office of Student Services. 

Fees are not refunded, and tuition paid to audit a course is non-refundable.

Tuition​ ​Remission

Full-time, benefits-eligible employees, as well as their spouses and dependent children, are eligible for the Boston College tuition remission benefit. This benefit applies to tuition charges only, and all fees must be paid by the student. Find more information about the tuition remission benefit in the Boston College Employee Handbook.

Financial​ ​Aid

Eligible Woods College students can apply for Federal Student Aid by completing the Free Application for Federal Student Aid (FAFSA). To be eligible, students must be enrolled in a degree program and register for two or more courses each semester during the academic year. Federal aid is awarded on the basis of financial need. The federal government works directly with students to make awards to eligible applicants after performing a needs analysis based on financial information submitted. Find out more about federal student aid eligibility and options at the Office of Student Services.

Scholarships

Please see the Scholarship portion of the website for information regarding Woods College-specific scholarship funding. For students applying for Summer 2017 or later, scholarship funding is now administered through the Woods College.

• Scholarship funding is awarded on an as available basis and is limited. Consideration for scholarships for all undergraduate and previously funded students begins with submission of the Boston College Application for Financial Aid and the Woods College Scholarship Application. The deadline to apply is August 15th. (Please include name and Eagle # on separate scholarship essay).
• Funding for scholarships for graduate students is not available.
• International students are not eligible for scholarships.

Any questions you may have can be discussed with your advisor, program director, or submitted via email to the Woods College Scholarship email account. Emails should have the word SCHOLARSHIP in the subject line.

Official communications of the University with its currently enrolled students, including notices of academic and administrative matters and communications from faculty and administrative staff, may be sent via postal service, campus mail, or email.  To assure that these communications arrive in a timely manner, all enrolled students have the following responsibilities:

Email

The University recognizes and uses electronic mail as an appropriate medium for official communication.  The University provides all enrolled students with email accounts as well as access to email services from computer stations at various locations on campus.  All students are expected to access their email accounts regularly, to check for official University communications, and to respond as necessary to such communications.

Students may forward their email messages from their University email accounts to non-university email systems. In such cases, students shall be solely responsible for all consequences arising from such forwarding arrangements, including any failure by the non-university system to deliver or retain official University communications.  Students should send test messages to and from their University email account on a regular basis, to confirm that their email service is functioning reliably.

All student responses to official email communications from the University must contain the student’s University email address in the “From:” and “Reply To:” lines and should originate from the student’s University email account, to assure that the response can be recognized as a message from a member of the University community.

Postal service and Campus mail

For purposes of written communication, the student’s local and permanent addresses on record at the Office of Student Services will be regarded as the student’s official local and permanent residences.  All students have a responsibility to provide both local and permanent mailing addresses and to enter corrections through their Agora Portal if the addresses are not accurate in University records.  Students should review their address record for accuracy at the beginning of each semester and again soon after submitting any corrections.

Withdrawing​ ​From​ ​a​ ​Course

After the add/drop deadline passes, students can withdraw from a course by submitting a withdrawal form to the college. When a student withdraws from a course, a grade of “W” is assigned and no academic credit is granted for the course. Tuition may be partially refunded when a student withdraws (see refund schedule in the academic calendar), but the student is responsible for paying all tuition due until the withdrawal is submitted. The following do not constitute a withdrawal from a Woods College course:

• Not attending classes
• Informing a professor of intent to withdraw without submitting a withdrawal to the college
• Failing to pay tuition due

To withdraw from a course, please contact your academic advisor. Students may not withdraw from courses after the withdrawal deadline and will receive a final grade for all registered courses. Find withdrawal deadlines on the academic calendar.

B.A. Students

Students can voluntarily withdraw from a degree program by withdrawing from all courses. We strongly recommend that you consult with your academic advisor before withdrawing from your program.

A student who is not actively enrolled in a degree program for a period of five years will be considered inactive and will have to reapply to continue in the program. Students who reapply after being inactive will be responsible for completing any new program requirements and will follow all policies and procedures in effect at the time of readmission.

Undergraduate Withdrawal Form

*Login with your Agora credentials is required to complete the form.

Masters Students

Graduate students who withdraw from a course after the drop/add period will have a “W” recorded in the grade column of their academic record. To withdraw from a course students should contact their academic advisor or program director.  Students will not be permitted to withdraw from courses after the published deadline. Students who are still registered at this point will receive a final grade for the semester.

A student who is not actively enrolled in a degree program for a period of five years will be considered inactive and will have to reapply to continue in the program. Students who reapply after being inactive will be responsible for completing any new program requirements and will follow all policies and procedures in effect at the time of readmission.

Graduate Withdrawal Form

*Login with your Agora credentials is required to complete the form.

All Students

Transferring​ ​Within​ ​the​ ​University
The schools within Boston College operate under the jurisdiction of their respective deans. Approval for transfer within Boston College from one school to another is governed by the admission and degree requirements of the college to which the student seeks to transfer. Students interested in transferring within BC should speak with an academic advisor.

Withdrawal from Boston College
Students who wish to withdraw from Boston College in good standing, please contact your advisor who will help to process your withdrawal. For students dismissed for academic or disciplinary reasons, the dean or advisor will process the withdrawal.

Voluntary Leave of Absence
Students who do not register for course work, in any given semester can request a leave of absence for that semester.  Students may apply for a personal or medical leave of absence. As described below, appropriate documentation is required for a medical leave of absence.

Students may obtain a personal or medical leave of absence form online through Student Services and submit it for their academic advisor or the Associate Dean of Academic Affairs and Advising for approval.

Leave time for either a personal or medical leave of absence will normally be considered a portion of the total time limit for the degree unless the contrary is decided upon initially between the student and the Associate Dean.

Personal Leave of Absence
Students on an approved personal leave of absence should contact the Woods College of Advancing Studies Office as soon as possible prior to the semester in which they expect to re-enroll.  The appropriate counselor will make the decision on the readmission request.

Medical Leave of Absence
If a student is unable to complete the coursework or other course of study for a semester due to medical reasons, the student may request a medical leave of absence.  Medical leave, whether requested for mental health or physical health reasons, must be supported by appropriate documentation from a licensed care provider. The student submits this documentation to their advisor/dean or Health Services as applicable, who will review it in confidence and make a recommendation to the student’s advisor or Associate Dean, who must approve the leave.  The University reserves the right to impose conditions on readmission from a medical leave, which may include the submission of documentation from the student’s health care provider, the student’s consent for the provider to discuss the student’s condition with University clinicians, and/or an independent evaluation of the student’s condition by University clinicians. Students seeking to return from leave are encouraged to contact their dean/counselor as soon as possible prior to seeking readmission.

At the time of requesting a medical leave, a student consults their academic advisor or dean with regard to school policy concerning return.

Students on Boston College’s medical insurance policy may be eligible to continue their health insurance the semester in which they take a medical leave of absence and the following semester.  Please see the medical insurance information online to learn more.

Involuntary Leave of Absence
Students may be separated from the University for academic reasons (please refer to specific school or department policies for more information) or for reasons of health, safety, or when a student’s continuance at Boston College poses significant risk to the student or others.  For additional information, view the Student Conduct System from the Dean of Students Office.