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Travel Reimbursement Guidelines

higgins operations and business services

Travel requests must be accompanied by a completed and signed expense report form with a source of funding indicated.



Attach the following to the travel expense report:

  • Original receipts for all travel expenses including, airfare, hotel and car rental, and individual expenses exceeding $25.00
  • Original airline boarding passes for all flight segments
  • Itemized hotel bills
  • The original conference badge
  • A copy of the rate per day for the area traveled for meals paid on a per diem
  • Foreign travel receipts must be accompanied by a credit card statement showing the converted rate or, if paid in cash, a foreign exchange rate.
  • When using your private automobile for transportation, an accurate record of miles traveled can be obtained through Map Quest.
  • When paying any expenses by credit card, provide paperwork showing payment made - a receipt with credit card number or a copy of the bank card statement.


Travel Reimbursement From a Grant

  • Airline travel must be on a US air carrier when possible - Fly America Act for Waivers.
  • Alcohol, entertainment, and minibar purchases are not allowed.
  • Telephone calls related to a project are allowed.


Travel Forms


Travel Contacts

Expedia Corporate Travel

American Express Travel

The Travel Collaborative

National Car Rental
Corporate Account #5006897

Enterprise Reservations
Corporate Account #10AJ29305
Pin #BOS