New Hire Information
All hiring processes for the Fall semester must be completed by September 7, 2023. Students who complete the hiring process after this date will miss the first payroll run and will not receive their September stipend payment until the October payroll run. Any questions regarding the procedures outlined below should be directed to the Human Resources Service Center (HRSC) located at 129 Lake Street. HRSC may be reached by phone: 617-552-4772.
Print
Instructions for US Citizens and Permanent Residents
Bring the following New Hire Forms and ID/Employment Eligibility Documents to the Human Resources Service Center (HRSC) located at 129 Lake Street on the Brighton Campus.
- Completed I-9 Form
- Completed M-4 Form
- Completed W-4 Form
In addition, you will need to complete the Boston College 'Payroll Form Statement' and sign up for payroll direct deposit. Details and instructions are linked within the 'Required Forms' tab on Student Services' New Hires website.
Instructions for International Students
- Register for Courses – Consult your department for information on course registration.
- Visit the Office of International Students & Scholars in Bowman House at 72 College Road. The OISS will review your visa paperwork and verify that you have registered for courses. You will then be provided with a letter stating your eligibility to work at Boston College and instructions on applying for your Social Security Card.
- Only after completing Steps 1 and 2, bring the following to HRSC at 129 Lake Street on the Brighton Campus.
- Completed new hire forms (Section 1 of the I-9 Form, the Personal Data Form, Form W-4, and Form M-4)
- Original visa paperwork (visa, I-94 card or electronic printout, and I-20 or DS2019)
- The original letter you received from OISS in Step 2
- Social Security Card (If you have not received your SSCard, you may bring your official receipt from the Social Security Office and your Social Security Number). If you have already applied for your Social Security Card, but you do not have your Social Security Card or your official receipt from the Social Security Office and Social Security Number, you should still bring items 3(1) to 3(3) to HRSC at 129 Lake Street on the Brighton Campus.
- Original documents that establish your identity and employment eligibility.
In addition, you will need to complete the Boston College 'Payroll Form Statement' and sign up for payroll direct deposit. Details and instructions are linked within the 'Required Forms' tab on Student Services' New Hires website.
Payment Schedule
Service Stipends are paid in installments during the months of September through May on the 16th of each month. Direct deposit for stipend payments is required.
Non-Service Stipends are typically paid in two installments, September 15 and January 15. Please note that fellowship payments cannot be directly deposited and must be picked up at the Accounts Payable Office at 129 Lake Street on the Brighton Campus.
Tax Information
Stipends are subject to tax withholding for all students.
Fellowships for U.S. Citizens and Permanent Residents of the U.S. are not subject to tax withholding. Although your fellowship is not subject to tax withholding, please note that per Section 117 of the Internal Revenue Code, qualified scholarship aid received in excess of tuition and fees, books, supplies, and equipment required for the program of study is taxable income. Therefore fellowships must be declared during federal income tax filing.
Fellowships for International Students may be subject to tax withholding. Please contact the Human Resources Service Center (HRSC) at 617-552-4772 if you have any questions regarding the tax treaty status of your country of citizenship. Although your fellowship may not be subject to tax withholding, please note that per Section 117 of the Internal Revenue Code, qualified scholarship aid received in excess of tuition and fees, books, supplies, and equipment required for the program of study is taxable income. Therefore fellowships must be declared during federal income tax filing.