For Supervisors

This page is designed to be a full resource guide to PULSE Supervisors.  It is our hope the content herein includes the forms, dates, and resources you might need to fulfill your role as a PULSE Supervisor.

Look out for the following items:

  • PULSE Calendar for Supervisors: Contains all dates pertinent to PULSE student schedules, the PULSE Placement Process, and deadlines.
  • PULSE Paperwork for Supervisors: Here you can find the Learning Work Agreement, Semester Evaluations, Supervisor Manual, and other resources.

Supervisor Calendar

Student Calendar

Frequently Asked Questions

question match your criteria

How and when should I inform the students I’d like to make offers to?
<p>If you would like to offer spots to the students who have already toured your organization, and gone through any necessary application steps, you can choose to e-mail the students or call them. You must notify all students who have toured/applied to work with your organization of your decision by September 20th, 2023. You can choose to extend an offer to a student, or place them on a waitlist, or determine that they may not be the best fit, but they must be notified by this date. You can choose to accept students before this date, however, we ask that you do not make any acceptances before all interested students have finished touring your organization.<br /> </p>
How do I decide which students will be serving at my organization?
<p>Our supervisors use a variety of different methods to select which students they would like to work with. Some supervisors hold group or individual interviews during the times that students are touring their organization. Many supervisors will ask our students to fill out an application, to e-mail a small paragraph dictating their continued interest after the tour, or to fill out necessary forms, like the CORI form. Some supervisors will choose to offer every student that tours the opportunity to serve at their organization. How you decide to choose students is largely up to you, and can be discussed with your PULSE Council member. Be sure to inform your council member if students must fill out applications before the tour, or if you would like the students to partake in an interview.<br /> </p>
How do I select Spring Elective students?
<p>We will have students enrolled in PULSE elective courses in the spring semester, and these students will be seeking a placement. Your PULSE council member will have asked you at the beginning of September if you are open to accepting one semester elective students in the spring semester, but the PULSE office will confirm your interest around November. We will aim to transition these students to placement schedules as quickly as possible. To do so, we will be distributing a list of available PULSE community partners with supervisor contact information to those registered in a spring semester PULSE elective. We will encourage students to contact you directly, indicating their interest and available schedule.<br> </p>
How does student scheduling work for the Spring Semester?
<p>When scheduling students for their shifts during the Fall Placement Process, you may expect students to commit to the shifts set at that time for the entire year.  We instruct students to assume that their schedule is for the entire year, unless you, their PULSE supervisor, indicate otherwise. If the student&#39;s schedule demands a change to the placement schedule, (there are many legitimate circumstances in which this will be the case), we encourage him/her to discuss this with you before the end of fall semester, to explore his/her options. We expect that any changes will be made only if they are mutually beneficial.<br /> </p>
How is the PULSE Paperwork different for Elective Students?
<p>The PULSE office will provide a Learning Work Agreement and Semester Evaluation that is specific to elective students. It is the student&#39;s responsibility to bring the appropriate LWA form to their supervisor, and to submit the forms to the PULSE Office by the appropriate deadline. We have designed these alternate forms to make your job easier - they (hopefully) require less work from you, but the same investment of the student.  Please make use of the appropriate form. Please also note that the evaluation form can only be submitted by the supervisor.<br /> </p>
How is the service requirement different for elective students?
<p>PULSE Elective Students usually serve approximately one 4-hour shift per week (not counting travel time), though some students may be able to serve the full 8 hours a week. It is the student&#39;s responsibility to be upfront about identifying themselves as an &#39;elective student.<br /> </p>
How will we confirm which students will be serving at our organization?
<p>Our students may receive offers from more than one organization. Therefore, the student must choose which organization they would like to serve with once they receive those offers. Our students are required to inform you of their decisions by September 21st, 2023. If a student you have made an offer to has decided to work with another organization, you may offer their spot to a student on your waiting list. However, you will hear from all of the students you have made an offer to by 1pm on September 23rd.<br /> </p>
Once we know who will be serving at our organization, what are the next steps we should take?
<p>Once you have confirmed which students will be serving with your organization, or as you are accepting students, you should work alongside the student to decide when they will be serving. Most of our students will serve two, four hour shifts on separate days. It may be prudent to ask students for their class and extracurricular schedule up front in order to find a time that works for both the organization’s schedule, as well as the student’s.<br /> </p>
The Learning Work Agreement is due WHERE and WHEN?
<p>It is the STUDENT’S responsibility to submit the document on-time, however, we hope that you will set up individual meetings with your students to review the LWA that are best for your schedule in advance of this date. Each student will be introduced to the LWA and receive instructions from their PULSE Council Member. The PULSE office will also communicate LWA instructions to supervisors and students in a timely manner.<br /> </p>
What are tours?
<p>After the Town Meeting, our students will choose 3-4 PULSE Community Partner Agencies that they would like to visit. These tours are very important, as they give our students an idea of what it will be like to spend their school year working with an organization. Each partner will host 3-4 tours taking place in the second and third weeks of September, to be scheduled during the time when students would be serving throughout the year. Supervisors will be able to decide how many students to accommodate for each tour.<br /> </p>
The Placement Process What are tours
What do I need to consider and know about elective students in the Placement Process?
<p>You have the following options in terms of accepting elective students: a) open to elective students serving 4 hours for one semester, b) open to elective students serving 8 hours only, OR c) open to elective students that commit for the entire year only. Although we recommend that all supervisors ask if students are in a PULSE elective or the core course, it is ultimately the student&#39;s responsibility to inform you during the Placement Process.<br /> </p>
What is Pulse Council?
<p>PULSE Council consists of 18 student leaders who have already completed the PULSE core course. Each supervisor will be paired with a PULSE Council member, who acts as a liaison between the supervisor, the PULSE students, and the PULSE office. Council members have been selected and trained for their role. Supervisors should communicate to PULSE Council members any questions they may have regarding the selection process, their students, or the program itself. Supervisors can expect to meet with their assigned PULSE council member during the first two weeks of September.</p>
What is a PULSE Elective Student?
<p>PULSE &#39;Elective Students&#39; are enrolled in PULSE Elective Courses; there may be two or three offered per semester depending on the semester. These courses are distinct from the core PULSE year-long academic program in a few ways: a) students may enroll in an elective for one semester only, b) students have typically already completed their core philosophy/theology courses, c) students tend to be juniors or seniors, and d) some elective students have already completed core PULSE.<br /> </p>
What is the LWA Addendum?
<p>The Learning Work Agreement (LWA) serves as the learning document between each student and PULSE community partner supervisor. The content of each students&#39; LWA describes the supervisor and student&#39;s expectations for the year. Logistical items covered in the LWA include: PULSE service schedule, absence policy, student tasks, and how the student can best seek guidance. Other items included in the LWA are: qualities the supervisor hopes the student will develop to be most effective at placement, personal goals the student has, and how the student must conduct his/her self at placement.<br /> </p>
What is the Learning Work Agreement?
<p>The Learning Work Agreement (LWA) serves as the learning document between each student and PULSE community partner supervisor. The content of each students&#39; LWA describes the supervisor and student&#39;s expectations for the year. Logistical items covered in the LWA include: PULSE service schedule, absence policy, student tasks, and how the student can best seek guidance. Other items included in the LWA are: qualities the supervisor hopes the student will develop to be most effective at placement, personal goals the student has, and how the student must conduct his/her self at placement.<br /> </p>
What is the Town Meeting?
<p>The Town Meeting is an opportunity for our students to attend information sessions pertaining to four of the placements that they have expressed interest in. This year, the Town Meeting will take place on September 6th, 2023 on the Boston College campus. It will begin with an optional dinner for our supervisors at 5:30 pm. Then, our supervisors will move to specified rooms throughout the campus, where they will give three to four, twenty minute long presentations to our PULSE students. The presentations should give our students a basic idea of the nature of the organization, the times they will serve, and the sorts of tasks they can expect to perform throughout the year. Some supervisors choose to hand out fliers / other information pamphlets, or even invite a former PULSE student to speak about his/her experience. PULSE Council members will be there to assist their supervisors throughout the night, and can answer any questions and address any concerns.<br /> </p>
What is the process for completing Fall/Spring Evaluations?
<p>Before PULSE students’ last day of service work, PULSE supervisors should electronically fill out the first 2 pages of the evaluation form, putting an X by the appropriate grade.  We ask that all supervisors complete the evaluation electronically and submit via e-mail. Given this request, we will accept electronic signatures. It is essential that you discuss your evaluation with each individual student during a one-on-one meeting. It is important that students receive candid written comments about their work at your agency, and that these comments support the final grade. It is also important for PULSE students to have an opportunity to talk with you about their evaluation. </p> <p>The students will access the third page of the evaluation independently, and will complete it to assess their progress, comment on their PULSE service thus far, and respond to your evaluation. Please make time for your PULSE students to fill out the third page before you return the completed evaluations. Students will receive information regarding the Fall Evaluation prior Thanksgiving Break. Students will receive information regarding the Spring Evaluation sometime in April. </p> <p>Supervisors are responsible for e-mailing (pulse&#64; completed evaluation forms, including the student portion, to the PULSE office. Please DO NOT return evaluation forms to the PULSE office via the student.<br /> </p>
What is the process for completing the LWA?
<p>Overview: In many ways this meeting should serve as the foundation for your relationship with each student for the year. It is an opportunity to clearly define your expectations of them, as well as to let them know when and how you will be available to them. Many supervisors like to specify how they prefer to be contacted by students, (phone/e-mail). Others like to set-up a weekly check-in time at this meeting. Regardless of your preference, now is the time to consider how you will monitor PULSE student performance throughout the semester, and how you will deliver feedback throughout the semester to ensure students meet your needs, and have an opportunity to improve.Prior to meeting with each student, both you and the student must complete your respective sections of the LWA. We ask that ALL documents be typed. PLEASE DO NOT HESITATE to use similar content for all students at your site – it is quite reasonable to expect similar learning objectives, tasks, and development qualities of all students. Many supervisors have found it useful to create a LWA “template” for their agency, to reduce the magnitude of this task. During individual meetings with students, the contents of the LWA should be reviewed and discussed. You should be prepared to answer questions about your expectations for them. In particular, please be clear with students about your policies regarding attendance. Students and supervisors are encouraged to carefully peruse the list of qualities in a service setting. At the end of the meeting, please feel free to email the final document to students and ask that they submit it via email to their PULSE professor and the PULSE office. Finally, please save a copy of the complete LWA for your reference throughout the semester, and especially at when the time comes for grading.<br /> </p>
When will students return to service?
<p>Service work resumes on the first day of classes, this year that date is Tuesday January 16th, 2024.<br /> </p>
When will the students begin working with our organization?
<p>All students will begin their service work on the week of September 25th, 2022. Since we are an academic program, our students follow the academic calendar. Therefore, when the university is closed for weather, or for holidays, are students are not asked to serve on those days. <br /> </p>