Below is a list of academic accommodations that students with disabilities qualify for in the classroom and the policies that guide them. If you have any questions about the accommodations below, please either email the Disability Service Office at firstname.lastname@example.org or call 617-552-3434 to speak to a member of our staff.
Absent Due to Medical Condition:
Student has a medical condition that may flare up from time to time, and may require a few more absences beyond what is permitted according to the attendance policy in your course syllabus. The student is expected to attend class regularly and is responsible for making up all outstanding work including any in-class assignments.
The DSO will provide an alternative version of the student’s textbooks based on their needs. Professors may be asked to send a list of course readings and the syllabus of the class to the DSO prior to the start of the semester so that DSO staff can convert texts to an accessible format. We encourage professors to create their supplemental readings as editable PDFs, rather than scanned copies of print materials. Scanned print materials are not accessible to students with visual impairments.
Captioning Services: If you plan to show a video or video clip in class, please email Rory Stein, Associate Director for Students with Disabilities, at email@example.com who will coordinate the captioning and have it embedded to your course website.
CART (communication access real-time translation) is an accommodation for students who are D/deaf or hard of hearing, and consists of a high-level typist who will attend classes in person with the student or join the class virtually if it meets online. If the CART reporter is in class, the student will sit next to them and read off of the reporter's laptop while they type. You will not be responsible for any aspect of implementing this accommodation.
Double Time on Exams and In-class Assessments:
Student will require a double-time extension on timed in-class or online exams, quizzes or any timed assessment (for instance, if an exam is two hours long, the student should receive four hours to take it). Students will schedule in-class, in-person exams with the Connors Family Learning Center. The CFLC will contact you for a copy of the exam. You are also free to administer it if you have a separate, distraction-reduced space and a proctor. If you plan on giving an online exam or quiz, you will need to add the extra time to the student’s test via CANVAS. Please consult with the Center for Teaching Excellence if you require assistance providing extended time for an online exam.
Students who are D/deaf or hard or hearing may use a device called an FM system to enhance their hearing during lectures. The student may ask you to wear a small microphone in order to improve sound quality in course meetings.
Make-up Exams Due to Illness:
Student may need to be administered a make-up exam due to a flare-up of their medical condition. Faculty members and students should work together to coordinate a time for the make-up exam. Students will need to notify their faculty member in advance of the missed exam.
Negotiated Extensions on Papers and Assignments:
Student may need an extension(s) to complete papers, assignments and/or projects due to a flare-up of one’s condition leading up to a deadline. They are required to notify you before the assignment deadline to request an extension of a reasonable length (a few days to a week, though the two of you will need to negotiate the revised deadline).
Student requires a peer note-taker. Professors will be emailed further instructions on how to recruit a paid note-taker from your class, if a student is requesting a note-taker in your class. Students approved for this accommodation do not use a peer note-taker in every course.
Note-taking Assistance Software: Student is approved to use a note-taking assistance software program called Glean to assist with note-taking. Student will need to record your lecture (with your permission) to implement this accommodation.
Permission to Check Blood Sugar During Exams:
Due to a medical condition, the student will need to use a device to monitor their blood sugar during exams.
Permission to Eat and/or Drink During Class:
Due to a medical condition, the student will need to bring food and/or drink during class.
Permission to Leave Class Briefly Due to a Medical Condition:
Due to a student’s disability, they may need to leave class briefly to address a medical concern.
Student may need the assistance of a reader during exams, in which the DSO will proctor the exam and provide the reader.
Record Class (with permission):
The DSO has given permission to the student to record class to assist with note-taking.
Reduced Distraction Testing Area:
Students will take tests and quizzes administered by the Connors Family Learning Center, and they will provide the student with a reduced distraction testing area. You are also free to administer the exam as well if you have a separate, distraction-reduced testing space.
Scribe for exams:
Student will complete exams at the Disability Services Office while using a scribe to write the student’s answer. This is necessary due to the functional limitations of the student’s condition. The scribe will only write what the student says during the exam. The DSO will provide the scribe. The DSO will contact you for a copy of the exam and ask about any relevant exam details.
Per Massachusetts law, student qualifies for use of a service animal, and is permitted to bring the animal (typically a dog) to class. The animal should not cause a disturbance or pose a threat or exhibit aggression to any other students. You may ask a student with a service animal to leave the classroom if the animal exhibits aggression or is disruptive to class proceedings. Students who experience allergic reactions should sit as far away from service animals as possible. The animal should not be removed from class due to allergies of other students.
Time and a Half on Exams and In-class Assessments:
Student will require a time and a half extension on timed in-class or online exams, quizzes or any timed assessment (for instance, if an exam is two hours long, the student should receive three hours to take it). Students will schedule in-class, in-person exams with the Connors Family Learning Center. The CFLC will reach out to you for a copy of the exam. You are also free to administer it if you have a separate, distraction-reduced space and a proctor. If you plan on giving an online exam, you will need to add the extra time to the student’s test or quiz via CANVAS. Please consult with the Center for Teaching Excellence if you require assistance providing extended time for an online exam or quiz.
Use of Computer during Class:
Student requires use of a computer to take notes during class, and should be permitted despite course policies that prohibit computer use. Student will use their laptop for note-taking; you will not be required to provide hardware of any kind.
Other: Academic accommodations are determined on a case by case basis dependent on the student’s disability and needs. There may be additional accommodations that are particular to a student which should be explained in the accommodation letter.
Again, we thank you for your support in implementing students’ required accommodations. If you have any questions, please either email the Disability Service Office at firstname.lastname@example.org or call 617-552-3434 to speak to a member of our staff.