Vacation and Sick Leave Accrual for Part-Time Employees
Note: To be eligible the person must be a regular employee working at least 20 hours/week for a minimum of 36 weeks per year.
Sick Leave for Exempt (monthly) and Non-exempt (weekly) Employees
For each month of service, a part-time employee accrues the number of hours equivalent to one "average day," that is, the normal hours per week divided by five.
| Normal Hours/Week | Hours Accrued/Month | Accrued Over 12 Months |
|---|---|---|
| 20 | 4.0 | 48.0 hours |
| 21 | 4.2 | 50.4 hours |
| 25 | 5.0 | 60.0 hours |
Vacation Time for Exempt (monthly) Employees
A part-time Professional/Administrative employee earns vacation at the same rate as a full-time person (e.g., 1 5/6 "days" per month), but the calculation is based on an "average day." An "average day" equals the normal hours per week divided by five. A simplified calculation method follows.
| Accrual Rate | Average Days" Per Year | Accrual Calculation |
|---|---|---|
| 1 5/6 days per month | 22 | Normal hrs/wk x .3667 = hrs earned/month |
| 2 1/4 days per month | 27 | Normal hrs/wk x .45 = hrs earned/month |
Example:
21 hrs/week (divided by 5= 4.2 hrs/average day)
21 hrs x .3667 = 7.7 hrs earned/month (x 12 = 92.4 hrs accrued/year)
(92.4 hrs/yr divided by 4.2 hrs/average day = 22 "average days" per year)
Vacation Time for Non-exempt (weekly) Employees
A part-time Office, Clerical and Service employee earns vacation at the same rate as a full-time employee, but the calculation is based on an "average day." An "average day" equals the normal hours per week divided by five. A simplified calculation method follows.
| Accrual Rate | "Average Days" Per Year | Accrual Calculation |
|---|---|---|
| 5/6 days/month | 10 | Normal hrs/wk x .1667 = hrs earned/month |
| 1 1/4 days/month | 15 | Normal hrs/wk x .25 = hrs earned/month |
| 1 2/3 days/month | 20 | Normal hrs/wk x .3333 = hrs earned/month |
| 2 1/12 days/month | 25 | Normal hrs/wk x .4167= hrs earned/month |
Example:
21 hrs/week (divided by 5= 4.2 hrs/average day)
21 hrs x .1667 = 3.5 hrs earned/month (x 12 = 42 hrs accrued/year)
(42 hrs/yr divided by 4.2 hrs/average day = 10 "average days" per year)
General Policies
- Vacation and sick leave is accrued only for months worked.
- Employees who begin work on or before the 15th of a month or who terminate on or after the 16th will receive credit for that month.
- Vacation earned during one anniversary year must be used no later than the end of the following anniversary year or it will be forfeited.
- Employees in academic year positions, or other positions of less than a year, must use their vacation time within the budgeted period for the position.
- Terminating employees will be paid for unused vacation but will not be paid for more vacation time than is earned in a year.