Graduate Student Association
The Graduate Student Association (GSA) of Boston College is a student-run group that organizes programming and advocates for issues of importance to graduate students across the University. Additionally, the GSA coordinates the funding of the Graduate Students of Color Association, the Graduate Pride Alliance, and the Graduate International Student Association.
What do I have to do to be considered for a grant?
You need to be full-time or part-time Boston College graduate student in one of the following schools: the Carroll Graduate School of Management, the Connell Graduate School of Nursing, the Lynch Graduate School of Education and Human Development, the Graduate School of the Morrissey College of Arts and Sciences, the School of Social Work, or the School of Theology & Ministry.
You must completely fill out the Individual request form prior to the deadlines. Please bear in mind that the GSA deadlines are always in advance of your conference date.
The GSA recognizes the importance of research and professional development while you are a graduate student. With this understanding, we want to help out as many students as possible with the expenses you incur in the process. Grant application cycles occur in the fall and the spring semesters. Please contact the GSA Director of Finance (firstname.lastname@example.org) for more information.
What are the restrictions on the GSA Conference, Research and Professional Development Grant Application?
GSA Conference and Research grants can be applied to conference and research-related travel expenses only, which include airfare, transportation, and lodging (Airbnbs are ineligble for reimbursement, per university policy). Food-related expenses are ineligible and will not be reimbursed. Grants cannot be used as part of remuneration.
If expenses incurred are less than the grant awarded, you will be reimbursed up to the amount of expenses incurred, pending appropriate documentation (for example, if you are awarded $125, but only spend $100, you will be reimbursed $100). These policies are subject to change.
Being a treasurer for a graduate student organization can be a lot of work—specifically, paperwork! To ask any questions that aren't addressed below, or to schedule an appointment, contact GSA Director of Finance, at email@example.com.
All treasurers must undergo treasurer training with the Student Affairs Business Service Center before receiving a p-card.
You need to reconcile your p-card every month for which there is a transaction. Failure to do so will result in a freezing of your account.
To spend money with your p-card, make sure enough funds are loaded onto the card. If you need more, apply for a p-card increase
The simplest way to is to maintain a spreadsheet, either in Google Drive or in Microsoft Excel. Download ours if you’d like.
You’re looking for the student reimbursement form. Just keep in mind that you should not use this form if the student actually rendered any specific services (i.e., if the student was employed by your organization in some capacity).
The Outside Vendor Payment Form will help with that. Bear in mind, though, that every vendor will require a BC-generated vendor ID number. You can find the number—if there is one already on file—by contacting SABSC, either through email at firstname.lastname@example.org, or through the phone at 617-552-1586. If there isn’t a vendor number on file for your vendor, your vendor will need to fill out a W-9 form to get the process started.
Fill out the Award or Honorarium form. Students cannot receive honoraria, but they can receive awards.
I need either to transfer funds to or receive funds from another organization on campus. How do I get the process started?
You’ll need to fill out a transfer form. To complete the form, you’ll need to know both your organization’s chartstring, as well as the other organization’s chartstring.
Normally 7-10 business days.
You will see an electronic copy of your request in your organization's or government's Google folder. Please contact email@example.com if you have trouble accessing this. You may also contact firstname.lastname@example.org for status updates.
Your new treasurer will need to undergo training. Contact the GSA Director of Finance at email@example.com.
All events involving the consumption of alcohol must comply with the BC alcohol policy and must be approved by the Office of Graduate Student Life after submitting an alcohol request form. All on-campus events involving alcohol must be handled through BC event services. Alcohol policies can be found in the Graduate Student Organization Handbook.
Contact them at firstname.lastname@example.org. You can also stop by in person in 458 Maloney Hall during normal business hours.