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Early Arrivals and Extensions

office of residential life

Early Arrival Student

Group Application Deadline: Friday, July 28, 2017

Individual Application Deadline: Friday, August 4, 2017

General Information:

The earliest date that students with an approved early arrival can return to campus is Monday, August 21, 2017. In order to to be approved for early arrival, a student must be a part of a group considered essential to the opening of the University, or meet the criteria listed on their class fall opening webpage. Some examples of groups include, but are not limited to:

  • Athletic and Band Preseason
  • Emerging Leadership Program (ELP)
  • International students, Orientation Leaders
  • Portico, Resident Hall Association Executive Board (RHA)
  • Reserve Officer Training Corps (ROTC)
  • Undergraduate Government of Boston College (UGBC) Executive Board
  • Welcome Wagon

Please Note: Applicants who are not approved for Early Arrival are allowed to check-in on the following dates:

  • First-Year Students: Wednesday, August 23, 2017
  • Upperclassmen and Transfer Students: Friday, August 25, 2017

 

Expiring Lease Exception:

Students who are currently living off-campus in the Chestnut Hill/Brighton/Allston area with a Fall 2017 on-campus housing assignment may apply for early arrival if and only if they have an expiring lease. The earliest date that students with an expiring lease for off-campus housing can return on campus is Saturday, August 19, 2017.  

In order to be approved for early arrivall, students must provide a copy of their lease agreement indicating the date their lease expires.

*Please note that students can only move back on-campus on the day of or anytime after their lease expires.


 

Individual Early Arrivals:

Individual Early Arrival requests must be submitted online via the Agora Portal. To apply, follow these step-by-step instructions under "Individual Transitions."

If you are applying as part of a group, select your group's name under "Fall Early Arrivals" and your group's date of departure will be populated for you. If your group is not listed, please contact your respective group administrator.

Please note that Group Administrators must be a professional staff member and cannot be a student.

Approved Early Arrivals:

  • Email confirmations will be sent out within 3 business days of application submissions.
  • All students granted interim housing must check-in at the Summer Welcome Center in Stayer Hall on their approved date of arrival.
  • Students currently living on campus for the summer are required to move to their fall placements on Wednesday, August 16, 2017 or earlier if notified.
  • Improper or late check-out or failure to check out of interim housing, excessive trash, or room damage may result in fines and University disciplinary action.
  • Early Arrival students who are involved in ANY conduct violation during their stay will be removed from housing immediately and face University disciplinary action, regardless of the reason for their extension.

 Applications WILL NOT be available on "My Reslife" after the individual early arrival deadline.

 

Please allow at least 3 business days for all processing.

 


 

Group Early Arrival Information:

Group Early Arrival requests must be submitted online via the Agora Portal. To apply, click on "My ResLife" under "My Services," then select "Web Forms," then "Group Transitions."

Please Note:

  • The Group Creation Deadline is Friday, July 14, 2017.
  • Groups must be sponsored by a department in order to be considered for extension housing and/or early arrivals. Not all groups will be approved.
  • Group Administrators must be a Boston College Faculty or Staff. They cannot be Undergraduate or Graduate Students. If your organization does not have a faculty or staff administrator please reach out to our office.
  • Group administrators are responsible for the conduct of their group's members. Any incidents that occur during an extension and/or early arrival period will result in the involved student's immediate removal from housing and may jeopardize the ability for the group to be approved for future extensions and/or early arrivals. Please remind your group's members that adherence to University policies is critical for the success of the group and that no exceptions to this policy will be made.
  • Group administrators must create their group online via the Agora Portal. To do this, click on the "My Services" tab > "My ResLife" > "Web Forms" > "Group Transitions" > "Create Group"
  • If for some reason your group needs to arrive or depart outside the standard dates, please include in your comments the complete details of your situation. Requesting a date outside the normal range may delay the processing of your group. Group approval is not guaranteed and is at the discretion of The Office of Residential Life.
  • Once you create your group, it must be approved by Residential Life before your students can apply as part of your group. Once your group is approved, your students should use the above instructions for applying as part of your group.
  • Group administrators must approve their list of group members before the students' applications are reviewed.
  • Utilize the link below for instructions on how to create and manage a Group Transition

Click Here

Please allow up to 3 business days for all processing

Group Application Deadline: Friday, December 01, 2017

Individual Application Deadline: Friday, December 08, 2017

General Information:

The earliest date that students with an approved early arrival can return to campus is Tuesday, January 02, 2018. Students may apply for early arrival for one of the following reasons:

  • Involvement in student teaching
  • Involvement in University athletic events
  • University-sponsored service trips
  • Attendance at new student orientation

Please note that no Spring Early Arrival or access will be granted anytime before Tuesday, Janurary 02, 2018.

Students who are not approved for Spring Early Arrival will be notified by email and may return to the residence hall no earlier than Saturday, Janurary 13, 2018 at 9:00 A.M. All applications must be approved by the Residental Life staff.

For any questions or concerns, please email: transitions@bc.edu

*The Office Residential Life will be closed from December 24, 2017 to January 1, 2018, and will not be available to respond to any calls or emails until January 2, 2018 at 9:00 A.M.


 

Individual Early Arrivals:

Individual Early Arrival requests must be submitted online via the Agora Portal. To apply, follow these step-by-step instructions under "Individual Transitions."

If you are applying as part of a group, select your group's name under "Spring Early Arrivals" and your group's date of departure will be populated for you. If your group is not listed, please contact your respective group administrator.

Please note that Group Administrators must be a professional staff member and cannot be a student.

Approved Early Arrivals:

  • Email confirmations will be sent out within 3 business days of application submissions.
  • Early Arrival students who are involved in ANY conduct violation during their stay will be removed from housing immediately and face University disciplinary action, regardless of the reason for their extension.

Applications WILL NOT be available on "My Reslife" after the individual early arrival deadline.

 

Please allow at least 3 business days for all processing.

Group Early Arrival Information:

Group Early Arrival requests must be submitted online via the Agora Portal. To apply, click on "My ResLife" under "My Services," then select "Web Forms," then "Group Transitions."

Please Note:

  • Groups must be sponsored by a department in order to be considered for extension housing and/or early arrivals. Not all groups will be approved.
  • Group Administrators must be a Boston College Faculty or Staff. They cannot be Undergraduate or Graduate Students. If your organization does not have a faculty or staff administrator please reach out to our office.
  • Group administrators are responsible for the conduct of their group's members. Any incidents that occur during an extension and/or early arrival period will result in the involved student's immediate removal from housing and may jeopardize the ability for the group to be approved for future extensions and/or early arrivals. Please remind your group's members that adherence to University policies is critical for the success of the group and that no exceptions to this policy will be made.
  • Group administrators must create their group online via the Agora Portal. To do this, click on the "My Services" tab > "My ResLife" > "Web Forms" > "Group Transitions" > "Create Group"
  • If for some reason your group needs to arrive or depart outside the standard dates, please include in your comments the complete details of your situation. Requesting a date outside the normal range may delay the processing of your group. Group approval is not guaranteed and is at the discretion of The Office of Residential Life.
  • Once you create your group, it must be approved by Residential Life before your students can apply as part of your group. Once your group is approved, your students should use the above instructions for applying as part of your group.
  • Group administrators must approve their list of group members before the students' applications are reviewed.
  • Utilize the link below for instructions on how to create and manage a Group Transition

Click Here

Please allow up to 3 business days for all processing


 

Group Application Deadline: Friday, December 01, 2017

Individual Application Deadline: Friday, December 08, 2017

General Information:

Students may apply for extension housing if they have a documented need to remain on campus one additional night, Thursday, December 21, 2017 until 11:00 A.M. Applicable documented needs include, but are not limited to:

  • Involvement in student teaching
  • Long-distance travel
  • Athletics

Students without an approved extension must be checked out of their academic-year assignments by 5:00 P.M. on Wedensday, December 20, 2017.

No Extensions will be allowed past Thursday, December 21, 2017 at 11:00 A.M.

For any questions or concerns, please email: transitions@bc.edu

*The Office of Residential Life will be closed from December 24, 2017 to January 1, 2018, and will not be available to respond to any calls or emails until January 2, 2018 at 9:00 A.M.


 

 

Individual Extension Important Dates
Individual/Group Application Open
Friday, November 03, 2017
Group Application Creation Close
Friday, November 17, 2017
Group Application Close
Friday, December 01, 2017

Individual Extensions

Individual Extension requests must be submitted online via the Agora Portal. To apply, follow these step-by-step instructions under "Individual Transitions."

If you are applying as part of a group, select your group's name under "Fall Extensions" and your group's date of departure will be populated for you. If your group is not listed, please contact your respective group administrator.

Please note that Group Administrators must be a professional staff member and cannot be a student.

Approved Extensions:

  • Email confirmations will be sent out within 3 business days of application submissions.
  • Applicants who are not approved for extension are required to check out of their Fall placement by 5:00 P.M. on Wednesday, December 20, 2017.
  • Any student who remains past 5:00 P.M. on Wednesday, December 20, 2017 without an approved extension will forfeit their housing assignment for the next eligible year and may receive a $200 late check-out fine.
  • Extension Housing students who are involved in ANY conduct violation during their stay will be removed from housing immediately and face University disciplinary action, regardless of the reason for their extension.

Applications WILL NOT be available on "My Reslife" after the individual extension deadline.

 

Please allow at least 3 business days for all processing.

 

 

Group Extension Application Important Dates
Individual/Group Application Open
Friday, November 03, 2017
Group Application Creation Close
Friday, November 17, 2017
Group Application Close
Friday, December 01, 2017

Group Extension Information:

Group Extension requests must be submitted online via the Agora Portal. To apply, click on "My ResLife" under "My Services," then select "Web Forms," then "Group Transitions."

Please Note:

  • Groups must be sponsored by a department in order to be considered for extension housing and/or early arrivals. Not all groups will be approved.
  • Group Administrators must be a Boston College Faculty or Staff. They cannot be Undergraduate or Graduate Students. If your organization does not have a faculty or staff administrator please reach out to our office.
  • Group administrators are responsible for the conduct of their group's members. Any incidents that occur during an extension and/or early arrival period will result in the involved student's immediate removal from housing and may jeopardize the ability for the group to be approved for future extensions and/or early arrivals. Please remind your group's members that adherence to University policies is critical for the success of the group and that no exceptions to this policy will be made.
  • Group administrators must create their group online via the Agora Portal. To do this, click on the "My Services" tab > "My ResLife" > "Web Forms" > "Group Transitions" > "Create Group"
  • If for some reason your group needs to arrive or depart outside the standard dates, please include in your comments the complete details of your situation. Requesting a date outside the normal range may delay the processing of your group. Group approval is not guaranteed and is at the discretion of The Office of Residential Life.
  • Once you create your group, it must be approved by Residential Life before your students can apply as part of your group. Once your group is approved, your students should use the above instructions for applying as part of your group.
  • Group administrators must approve their list of group members before the students' applications are reviewed.
  • Utilize the link below for instructions on how to create and manage a Group Transition

Click Here

Please allow up to 3 business days for all processing

Group/Individual Application Deadline: Wednesday, May 02, 2018

General Information:

Students may apply for extension housing if they have a documented need to remain on campus after their designated check-out time. All applications must be approved by the Residential Life staff. Examples of students who qualify for Extension Housing include, but are not limited to:

  • Students involved in Commencement activities
  • Students involved in service trips
  • Athletes involved in post-season competition

Types of Extensions:

In-Room Extension (1 night): Undergraduates who are NOT living in Claver, Loyola, Xavier, Fenwick, Vanderslice and 90 STM may apply to stay for one-night in their Spring placements if approved.

In-Room Extension (More than 1 night): Undergraduates who are living in Fitzpatrick, Gonzaga, Walsh, 66 Comm, Voute, Gabelli, Reservoir, Greycliff, Ignacio or Rubenstein may apply to stay for more than one night in their Spring placements if approved. Underclassmen who share a suite or apartment with graduating Seniors in Stayer Hall and Thomas More Apartments may also choose to apply for this option.

*Please Note that no In-Room Extensions (one night or otherwise) will be granted for students living in Claver, Loyola, Xavier, Fenwick, Vanderslice, or 90 STM.


 

gasson-autumn-print

 

Individual Extension Important Dates
Individual Application Open
Monday, April 02, 2018
Individual Application Close
Wednesday,May 02, 2018
Transition Day 1
Tuesday, May 15, 2018
Transition Day 2 Wednesday, May 16, 2018
Welcome Center Extension Check-Out Start
Thursday,May 17, 2018
Commencement (Last Extension Possible)
Monday, May 21, 2018

Individual Extension Information:

Extension requests must be submitted online via the Agora Portal. To apply, follow these step-by-step instructions under "Individual Transitions"

If you are applying as part of a group, select your group's name under "Spring Extensions" and your group's date of departure will be populated for you. If your group is not listed, please contact your respective group administrator.

Please note that Group Administrators must be a professional staff member and cannot be a student.

Approved Extensions:

  • Students who are granted Extension Housing must check out from their current residence and check into their new residence according to the transition schedule.
  • Students in Extension Housing are required to check out by the approved Date of Departure on their email confirmation.
    • Students with 1 night extensions must check out with their Resident Director before 11:00 A.M. on Wednesday, Transition Day 2.
    • Students with extensions past Wednesday, Transition Day 2 are required to check out at the Office of Residential Life with an RD, or at the Summer Welcome Center (beginning See Important Dates) between 12:00 P.M. and 5:00 P.M.
    • Students with extensions until Commencement Day must check out at The Summer Welcome Center, located in the first floor lounge of Stayer Hall, between 12:00 noon and 8:00 p.m.
  • Applicants who are not approved are required to check out according to the End-of-Year Closing and check-out information.
  • Extension Housing students who are involved in ANY conduct violation during their stay will be removed from housing immediately and face University disciplinary action, regardless of the reason for the extended stay.

 

Please allow up to 3 business days for all processing

 

Group Extension Important Dates
Individual/Group Application Open
Monday, April 02, 2018
Group Application Creation Close
Friday, April 20, 2018
Individual/Group Application Close
Wednesday,May 02, 2018
Transition Day 1
Tuesday, May 15, 2018
Transition Day 2 Wednesday, May 17, 2018
Welcome Center Extension Check-Out Start
Thursday,May 17, 2018
Commencement (Last Extension Possible)
Monday, May 21, 2018

Group Extension Information:

Group Extension requests must be submitted online via the Agora Portal. To apply, click on "My ResLife" under "My Services," then select "Web Forms," then "Group Transitions."

Please Note:

  • Groups must be sponsored by a department in order to be considered for extension housing and/or early arrivals. Not all groups will be approved.
  • Group Administrators must be a Boston College Faculty or Staff. They cannot be Undergraduate or Graduate Students. If your organization does not have a faculty or staff administrator please reach out to our office.
  • Group administrators are responsible for the conduct of their group's members. Any incidents that occur during an extension and/or early arrival period will result in the involved student's immediate removal from housing and may jeopardize the ability for the group to be approved for future extensions and/or early arrivals. Please remind your group's members that adherence to University policies is critical for the success of the group and that no exceptions to this policy will be made.
  • Group administrators must create their group online via the Agora Portal. To do this, click on the "My Services" tab > "My ResLife" > "Web Forms" > "Group Transitions" > "Create Group"
  • If for some reason your group needs to arrive or depart outside the standard dates, please include in your comments the complete details of your situation. Requesting a date outside the normal range may delay the processing of your group. Group approval is not guaranteed and is at the discretion of The Office of Residential Life.
  • Once you create your group, it must be approved by Residential Life before your students can apply as part of your group. Once your group is approved, your students should use the above instructions for applying as part of your group.
  • Group administrators must approve their list of group members before the students' applications are reviewed.
  • Utilize the link below for instructions on how to create and manage a Group Transition

Click Here

Please allow up to 3 business days for all processing