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Approval Path Matrix

Promotions * COMP EVP BENE EMP POSN VP
Salary adjustments greater than 10% and less than or equal to 20% X     X X  
Salary adjustments greater than 20% X   X X  
Lateral transfer (no change in employee's level) involving any salary action X     X X  
Other pay rate changes * COMP EVP BENE EMP POSN VP
Annual review increases processed after review process X       X  
Annual review increases processed after review process exceeding budget X       X X
Annual Review exempt merit X X     X X
Annual Review non-exempt merit X         X
Any salary adjust 20% or less (includes probationary, equity, market, extraordinary) X       X  
Probationary increase exceeding budgeted increment X       X  
Second salary adjustment for an individual in same position within a 12-month period (excluding Annual Review Increase) X X     X  
Classifications * COMP EVP BENE EMP POSN VP
More than 1 reclassification of a position within a 12-month period X X     X  
Reclassification of a position from weekly to monthly (i.e., non-exempt to exempt) X X     X  
Reclassification of a position which results in any other sub-code change excluding clerical to secretary positions and vice versa X X     X  
Reclassification of a position resulting in a grade of 29 or 30 X X     X  
Reclassifications of a position of more than 2 grade levels X X     X  
Any reclassification of exempt and non-exempt positions not noted above: Reclassification of a position of 2 grades or less; reclassification of positions not resulting in grade 29 or 30; reclassifications within same status (i.e., exempt or non-exempt); reclassifications within same category (sub-code); reclassifications of union positions X       X  
Position Creates/Changes * COMP EVP BENE EMP POSN VP
Grade levels or MRPs on new positions (temporary or regular) X          
All title changes X       X  
Create position forms for all new regular positions approved either during the budget development process or during the year. If the latter, EVP budget change memo required to designate funding source.   X     X X
Create position forms for all new temporary positions or for extension of previously approved temporary positions. All temporary positions must end no later than the last day of the fiscal year (May 31).   X     X X
Permanent changes in hours and/or weeks in a position   X X  X X X
Temporary changes in hours and/or weeks in a position     X X X  
Permanent changes in full-time/part-time status   X X X X
Temporary changes in full-time/part-time status     X X X  
Status change from temporary to permanent (i.e., slot management)   X     X X
Realignment of positions within departments — permanent or temporary   X     X X
Any job share situation — permanent or temporary   X     X X
Permanent or temporary position consolidation or split   X     X X
Dining Service may change hours and/or weeks for COOKS-BAKERS-HELPERS as long as they stay within their total COOKS-BAKERS-HELPERS budget Dining Service
Terminations * COMP EVP BENE EMP POSN VP
Standard termination       X X  
Termination — retirement     X   X  
Termination — early retirement     X   X  
Termination — death     X   X  
Termination with pay (i.e., severance)     X X X X
Other Actions * COMP EVP BENE EMP POSN VP
BC HR Temp Pool **       X X  
Transfer (no salary action)       X X  
Paid leave of absence (includes faculty)     X   X  
Unpaid leave of absence (includes faculty)     X   X  
STD payments     X   X  
Long-Term Disability     X   X  
Return from leave (includes faculty)     X   X  
Return from short work break       X X  
* Restricted Ledgers Ledgers 4, 5, 6, and 9*** COMP EVP BENE EMP POSN VP
Hire forms       X X  
Termination       X X  
Temp Pool **       X X  
Rate changes (exceptions on one-by-one basis) X       X  
Funding extensions (FUN)         X  
5-ledger extensions will bypass Employment            
Account number changes (w/in ledger)         X  

** Departmental signature required for Contract and Grants Temp Pool, but not for 2/3 Ledger Temp Pool.
*** Must be approved by the appropriate budgetary office first.