Larger departments may only have one department number with smaller functional areas reporting within the main department number. Most supervisors do not want to scroll through a complete list of employees in order to select the records for the few people they supervise. It is quicker and more efficient to view a subset of the entire department. Sub departments are functional areas that employees are assigned to by the Manager so that supervisors can view only the records of their staff.
All new employees should be assigned by the Manager to the sub department when they first appear in Kronos. To assign the new employee, a new field is added to the primary labor account by the Manager.
From BC-Quick Find, select the employee to be assigned, and then select the * People * icon in the top right corner.
You are now in People Editor. Select the * Job Assignments * tab, and click on * Primary Account *
Click on the yellow row below the Primary Labor Account to see the list of possible sub departments. If you do not see the one you need, select * SEARCH * in the left corner.
To add a Sub Department, all the values of the Primary Labor Account fields must be re-entered. Drag the * Select Primary Labor Account * box down so that it overlaps with the Job Assignment/Primary Labor Account page (the one you were just on) and 2 pages are open or write down the Primary Labor Accont number as a reference.
The first box is ready for a value. Select * BC,BC * from the list on the left.
Select * Department * on the right to get the list of departments a Manager has access to.
Select the department the employee works for from the list of values on the left.
Select * Job Code * on the right to get the list of active Job Codes. (This is a long list, but if you drag the box down so that you can view both pages, you can see the job code number.)
Hint: Write down the job code number from the Primary Labor Account and then type it into the Job Code box
- OR -
Type in the first digit of the job code number ( ex., 9*) to view the job codes that are most common for students.
To choose the Sub Department, select the * Sub Department * button.
Scroll through the list and click on the appropriate Sub Department.
The last 3 fields use the same * NA, Not Used* field. Complete the fields and select * OK *
The values you have selected will be brought over correctly to the Primary Account page. Enter the effective date (typically the date of hire), in MM/DD/YYYY format and select * Save *
