Outlook provides a standard address book, called "Contacts." The Contacts address book is recommended for all your personal entries, since it provides special options for storing and managing detailed information.

Learn how to:

• Create a contact
• Add an email's "From" name to Contacts
• Address an email using Contacts
• Search the BC Directory to find names and email addresses of faculty, students, and staff
• Access Outlook online help for more information

Creating a contact

To create a contact:

1. In the main Outlook window, on the File menu, select New, then select Contact.
2. Enter all information you want to include for the contact.
   Note: In the Display As box, you can specify how you want the contact's name to appear in the To: line of a message. (By default, Outlook creates a Display As entry, by combining the entries you make for Full Name and Email, but you can change this if you want.)
3. To enter multiple entries for an item, for example, more than one address or email address, click the down arrow next to the item.
4. When done, click Save and Close at the top of the dialog box (refer to Figure 1).
   
   Figure 1: Save and Close the contact.
   

Adding an email's "From" name to Contacts

To add an email's "From" name to Contacts:

1. In an open email message, right-click the name next to "From:" in the message header, then select Add to Contacts (refer to Figure 2).
   
   Figure 2: Adding a contact from an email.
   
2. In the Contact dialog box, enter as much detail as you want, then click Save and Close.
   

Addressing an email using Contacts

To address an email using Contacts:

1. When you are writing an email, click To at the top of the email dialog box to display the Address Book dialog box. Contacts opens, unless you chose another address book as your default.
2. In the Name list, click a name you want to select, then click To to the right of the list (refer to Figure 3). Choose as many names as you need. (Click Cc or Bcc to enter names as "copied to" or "blind copied to" in the email rather than as primary recipients.) Outlook adds each name you select to the Recipients for this email.
   
   Figure 3: Selecting names for an email.
   
3. If you want to use the Find button to search the Boston College Directory to find names and email addresses of faculty, students, and staff, first configure Outlook 2002 to search the Boston College Directory  (BC sign-in required).
4. Click OK to close the dialog box and add the selected names to the email.

Searching the BC directory to find names and email addresses of faculty, students, and staff

To search the BC directory to find names and email addresses of faculty, students, and staff:

1. Configure Outlook 2002 to search the BC Directory (BC sign-in required).
2. From the Tools menu, select Address Book.
   The Address Book window opens.
3. Do the following (refer to Figure 4) to find a BC person:
   • In the Show Names from the drop-down list, select directory.bc.edu.
   • Click the Find Items button.
   
   Figure 4: The Address Book window.
   
   
4. On the Find window, enter as much information as you need to find the BC person you are looking for, then click OK (refer to Figure 5):
   
   Figure 5: The Find window.
   
   Your search results appear in the Address Book window (refer to Figure 6):
   
   Figure 6: Your search results appear in the Address Book window.
   
   
5. To add an entry from the search results to your Personal Address Book:
   Select the BC person from the search results list, then click the Add to Personal Address Book button (refer to Figure 7). Then, on the Contact window, click Save and Close.
   
   Figure 7: Select the BC person from the search results list, then click the Add to Personal Address Book button.
   

Accessing Outlook online help for more information

Outlook provides extensive online help. For additional information, in the Outlook window, from the Help menu, select Microsoft Outlook Help.