Skip to main content

Secondary navigation:

Vacation And Sick Leave Accrual

for part-time employees

Note: To be eligible the person must be a regular employee working at least 20 hours/week for a minimum of 36 weeks per year.

Sick Leave for Exempt (monthly) and Non-exempt (weekly) Employees
For each month of service, a part-time employee accrues the number of hours equivalent to one "average day," that is, the normal hours per week divided by five.

    Normal Hours/Week Hours Accrued/Month ("avg. day") Accrued Over 12 Months
    20 4.0 48.0 hours
    21 4.2 50.4 hours
    25 5.0 60.0 hours

Vacation Time for Exempt (monthly) Employees
A part-time Professional/Administrative employee earns vacation at the same rate as a full-time person (e.g., 1 5/6 "days" per month), but the calculation is based on an "average day." An "average day" equals the normal hours per week divided by five. A simplified calculation method follows.

    Accrual Rate "Average  Days"  Per Year
    Accrual Calculation
    1 5/6 days per month 22 Normal hrs/wk x .3667 = hrs earned/month
    2 1/4 days per month 27 Normal hrs/wk x .45 = hrs earned/month

    Example:
    21 hrs/week (divided by 5= 4.2 hrs/average day)
    21 hrs x .3667 = 7.7 hrs earned/month (x 12 = 92.4 hrs accrued/year)
    (92.4 hrs/yr divided by 4.2 hrs/average day = 22 "average days" per year)

 

Vacation Time for Non-exempt (weekly) Employees
A part-time Office, Clerical and Service employee earns vacation at the same rate as a full-time employee, but the calculation is based on an "average day." An "average day" equals the normal hours per week divided by five. A simplified calculation method follows.

    Accrual Rate "Average Days" Per Year Accrual Calculation
    5/6 days/month 10 Normal hrs/wk x .1667 = hrs earned/month
    1 1/4 days/month 15 Normal hrs/wk x .25 = hrs earned/month
    1 2/3 days/month 20 Normal hrs/wk x .3333 = hrs earned/month
    2 1/12 days/month 25 Normal hrs/wk x .4167= hrs earned/month

    Example:
    21 hrs/week (divided by 5= 4.2 hrs/average day)
    21 hrs x .1667 = 3.5 hrs earned/month (x 12 = 42 hrs accrued/year)
    (42 hrs/yr divided by 4.2 hrs/average day = 10 "average days" per year)

 

General Policies

  • Vacation and sick leave is accrued only for months worked.
  • Employees who begin work on or before the 15th of a month or who terminate on or after the 16th will receive credit for that month.
  • Vacation earned during one anniversary year must be used no later than the end of the following anniversary year or it will be forfeited.
  • Employees in academic year positions, or other positions of less than a year, must use their vacation time within the budgeted period for the position.
  • Terminating employees will be paid for unused vacation but will not be paid for more vacation time than is earned in a year.