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Instructions For Completing The Personal Data Update Form

Version 2.1

Questions and Answers

When should I use the Personal Data Update Form?
Use the Personal Data Update Form to update the following information:

  • Dependent/Beneficiary Information 
  • Disability 
  • Emergency Contact (can also be changed on UVIEW or on Agora.
  • Local Address (can also be changed on UVIEW or Agora) 
  • Marital Status 
  • Membership in a Religious Order 
  • Name (presentation of your new Social Security card along with the Personal Data Update Form will be required) 
  • Permanent (Legal) Address 
  • Prefix and Suffix 
  • Race or Ethnic Group 
  • Telephone Numbers (can also be changed on UVIEW or Agora) 
  • Veteran Status 

When should I NOT use the Personal Data Update Form?
Do not use this form for the following functions: 

 How do I obtain the Personal Data Update Form?
The Personal Data Update Form is available on the Human Resources website:

  • Choose "All Employees" on the left navigation menu of the HR website 
  • Click on the "HR Forms & Documentation"
  • Select "Personal Data Update Form"
  • Input the necessary information into the form 

The Personal Data Update Form can also be obtained from an HRSC Representative in the HRSC in Room 100, 129 Lake Street.

What do I do when I have finished completing the Personal Data Update Form?
Upon completion of the Personal Data Update Form, please: 

  • Check all information carefully 
  • Print the completed form (form prints best if margins are set at 0.5" for all sides) 
  • Sign and date the form 
  • Gather and attach appropriate documentation (if applicable) 
  • Send or bring Personal Data Update Form along with any additional documentation required for the change(s) to the HRSC in Room 100, 129 Lake Street

Whom do I call if I have questions?
Please call a Human Resources Service Center Representative at (617) 552-HRSC.

 

Instructions for Completing the Personal Data Update Form
In order to complete this form, it is only necessary to complete the following: 

  • Eagle ID* 
  • Name 
  • Appropriate section(s) to be updated 
  • Signature with date

* Eagle ID: the Eagle ID must be included to update any of your personal information. Your Eagle ID Number is the first 8-digits on your Eagle-One Card.

The following documents may need to be attached to this form
Check the box(es) that apply(ies) to the documentation that you are attaching to the Personal Data Update Form.

  • For change in name, a copy of Social Security card with new name 
  • For member of Religious Order, a letter from Religious Order verifying exemption from federal tax and FICA withholding and providing direct deposit information

I. Employee Data (use the back button to return to the form)

Last Name, First Name, Middle Initial, Prefix and Suffix
Enter your last name, first name, and middle initial as it appears on your Social Security card. Include Prefix and Suffix if applicable

II. Permanent (Legal) Address (for non-US citizens please use non-US address) (use the back button to return to the form)

Street, Apartment Number, Optional Additional Line, Post Office Box#, City, State, Postal Code, Country, Telephone Number (including country code and area code)
Enter your legal address in the spaces provided. 

  • This must be your legal address since it will be used for tax forms 
  • Non-US citizens must use non-US address 

III. Local Address (if different from Permanent Address) (use the back button to return to the form)

Street, Apartment Number, Optional Additional Line, Post Office Box#, City, State, Postal Code, Country, Telephone Number (including country code and area code)
Enter your current, local address and phone number in the spaces provided if it is different from your permanent address and phone.

IV. Voluntary Self-Identification (use the back button to return to the form)
This section can be completed if you did not indicate information in these areas at the time of original employment.

Marital Status
Indicate "Single" or "Married"

  • If a change in marital status results in a name change, a new Social Security card will need to be presented as verification of the name change

Race or Ethnic Group
Select one from the following list:

  • American Indian/Alaskan
  • Black American
  • Caucasian
  • Hispanic
  • Asian/Pacific Islander
  • None Selected

Do you have a disability?
Indicate "No" or "Yes." 

Veteran Status
Select one Veteran status from the following list:

  • No military status
  • Active reserves
  • Inactive reserves
  • Other veteran
  • Retired
  • Special disabled
  • Vietnam era

V. Emergency Contact (use the back button to return to the form)

Name
Indicate the full name of the individual who should be contacted in an emergency situation.

Telephone Number (Including area code)
Enter the phone number of the individual who should be contacted in an emergency situation. If the telephone number is outside the United States, include the country code.

Relationship
From the list below, select the relationship this individual has to you:

  • Brother
  • Daughter
  • Father
  • Friend
  • Mother
  • Neighbor
  • Other
  • Other relative
  • Roommate
  • Sister
  • Son
  • Spouse

VI. Additional Information (use the back button to return to the form)

If you are a member of a Religious Order
Indicate "Boston College Jesuit" or "Non BC Jesuit or Other Religious Order."

  • Attach a letter from your order verifying exemption from withholding and confirming direct deposit information

VII. Dependent/Beneficiary Information (use the back button to return to the form)
This section is for informational purposes only and is required of all benefits-eligible employees. Student employees, and other non-benefits-eligible employees should NOT complete this section.

If you have more than nine dependent(s)/beneficiary(ies), please list them at the bottom of this form.

Name
Enter the legal name of the dependent/beneficiary.

Social Security Number
Enter the Social Security number of the dependent/beneficiary.

Date of Birth
Enter the dependent/beneficiary’s birth date.

Address (if different from employee)
If the address of the dependent/beneficiary is not the same as yours, enter the different address.

Relationship
Make a selection from the following list to indicate the relationship this individual has to you:

  • Aunt
  • Brother
  • Daughter
  • Estate
  • Ex-Spouse
  • Father
  • Father-in-law
  • Friend
  • Grandchild
  • Grandfather
  • Grandmother
  • Mother
  • Mother-in-law
  • Nephew
  • Niece
  • Other
  • Other Relative
  • Sister
  • Son
  • Spouse
  • Uncle

Full-time Student?
Indicate whether the dependent/beneficiary is a full-time student by indicating "No" or "Yes."

Gender
Indicate whether the dependent/beneficiary is a "Female" or "Male."

Marital Status
Indicate whether the dependent/beneficiary is "Married" or "Single."

VIII. Signature (use the back button to return to the form)
Your signature and the date are required.

Upon completion of the Personal Data Update Form, please: 

  • Check all information carefully 
  • Print the completed form (form prints best if margins are set at 0.5" for all sides) 
  • Sign and date the form 
  • Gather and attach appropriate documentation (if applicable) 
  • Send or bring Personal Data Update Form along with any additional documentation required for the change(s) to the HRSC in Room 100, 129 Lake Street.