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Graduate Student Stipends:
PeopleSoft HR Graduate Service Stipends

Graduate Service — Stipends  Add a New Value
Field Description
Grad Stipend Number Defaults to zeroes. Do not change.
Add Click the "Add" button to create a new grad stipend.
Find an Existing Value Use this link to view/edit/update a current grad stipend. Click the link to "Find an Existing Value" to search for and then open a grad stipend that has already been created.

 

Graduate Stipends
Field Description
Grad Stipend Number Defaults to zeroes. Grad Stipend Number will be generated by the system after information is saved.
Approval Action Completed by the Approver after grad stipend has been saved. Refer to PeopleSoft HR Worklist documentation for detailed information on Approving Graduate Stipends.
EmplID Enter the student's EagleID (8 digits) or click the magnifying glass to perform a search.

After tabbing out of this field, the student's name and address information will display to the right.
Status Student Stipend Status value of "New Award" will display for all students when first entered. As the process moves forward, status values include:
  • Pending Approval
  • Approved
  • Denied
Preferred Address Optional field. If student service stipend checks are being mailed to the Preferred Address, this field is used to identify which address, local or home, is the student's preferred mailing address. If necessary, click the drop down arrow to make a different selection from the defaulted value.
School Year Defaults to the current financial aid year. This date may be edited when necessary.
Department Enter the 6-digit Department Id or click the magnifying glass to perform a search.
Award Code Click the magnifying glass to open the Lookup Award Code page to perform a search and make a selection from the search results. Award Code represents the type of award (Grad Assistant, Teaching Fellow, etc) as well as the fund code associated with that type of award.
  • GRP01 G.A. ACADEMIC DEPT
    Students who are working in academic departments, but whose work is not teaching or research.
  • GRP02 SPONSORED RESEARCH
    Students who are participating in research activities being funded through a Contract & Grant account. Awards created referencing these accounts must be reviewed and approved by the Office of Sponsored Programs.
  • GRP03 SUMMER GRADUATE ASSISTANT
    Students who are doing work other than research during the summer.
  • GRP04 TEACHING FELLOW
    Students who are teaching their own courses.
  • GRP05 TEACHING ASSISTANT
    Students who are assisting in the teaching of a course or leading a discussion group or lab.
  • GRP06 RESEARCH ASST
    Students who are participating in research activities being funded through the department's operating budget.
  • GRP07 G.A. NON ACADEMIC
    Students who are working in non-academic departments (e.g., Student Development, AudioVisual, Athletics).
  • GRP08 RESEARCH ASST 4L
    Students who are participating in research funded by an Endowed account.
  • GRP09 GRAD ASST 4L
    Students who are funded by an Endowed account but are doing work other than research.
  • GRP10 RESEARCH ASST 6L
    Students who are participating in research funded by a Restricted account.
  • GRP11 GRAD ASST 6L
    Students who are funded by a Restricted account but are doing work other than research.
HR Account Code The account from which the service stipend will be paid. Click the magnifying glass to open the Lookup HR Account Code page to perform a search and make a selection from the search results.
Award Amount Enter the total dollar amount of the stipend. The Stipend Amount must equal the total of the payment amounts entered below.
Num of Sections Optional. Departments who track the number of course sections taught by grad students may use this field to enter the number of course sections the grad student is teaching.
Current Budget Populated after HR Account Code is entered. Displays current budget available, including recent encumbrances for other stipends previously made from the account.
Primary Distribution
Specific payment information is entered in the fields below. Note that there is a payment detail row available for each session/project associated with the stipend. Start and End Dates will default but may be edited when necessary.

If the stipend is being paid from more than one HR Account Code, use both the Primary and Secondary Distribution rows for data entry.
HR Account Code The account from which the service stipend will be paid.
Monthly Amount Enter the dollar amount of the stipend to be paid per month for the time period associated with the row.
Budget Calculated by PeopleSoft after Monthly Amount is entered. Total budget dollars for the time period associated with the row is calculated by multiplying the Monthly Amount by the number of months for the time period.
Start Date Defaults to 9/1 for the Fall Semester and to 2/1 for the Spring Semester. This date may be edited when necessary.
End Date Defaults to 12/31 for the Fall Semester and to 5/31 for the Spring Semester. This date may be edited when necessary.
Save After reviewing information entered, click the "Save" button to save the grad stipend. Once saved, the system will assign a number to the grad stipend.
Add Click the "Add" button to create another grad stipend.
Update/Display Click the "Update/Display" button to open the Graduate Service Stipends Find Existing Value page to search for and then open a grad service stipend that has already been created.