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Graduate Student Stipends:
PeopleSoft HR Graduate Non-Service Stipends

Graduate Non-Service Stipends Add a New Value
Field Description
Grad Stipend Number Defaults to zeroes. Do not change.
Add Click the "Add" button to create a new grad stipend.
Find an Existing Value Use this link to view/edit/update a current grad stipend. Click the link to "Find an Existing Value" to search for and then open a grad stipend that has already been created.

 

Graduate Non-Service Stipends
Field Description
Grad Stipend Number Defaults to zeroes. Grad Stipend Number will be generated by the system after information is saved.
Approval Action Completed by the Approver after grad stipend has been saved. Refer to PeopleSoft HR Worklist documentation for detailed information on Approving Graduate Stipends.
EmplID Enter the student's EagleID (8-digits) or click the magnifying glass to perform a search.

After tabbing out of this field, the student's name and address information will display to the right.
Status Student Stipend Status value of "New Award" will display for all students when first entered. As the process moves forward, status values include:
  • Pending Approval
  • Approved
  • Denied
Preferred Address Optional field.
Current Year Defaults to the current financial aid year. This date may be edited when necessary.
Department Enter the 6-digit Department Id or click the magnifying glass to perform a search.
Award Code Click the magnifying glass to open the Lookup Award Code page to perform a search and make a selection from the search results. Award Code represents the type of award as well as the fund code associated with that type of award.
  • GRS01 G.A.&S. University Fellow
  • GRS02 GSAS Non-Service Stipend
  • GRS03 GSAS Summer Non-Service Stipend
  • GRS04 G.A.&S. Summer University Fellow
  • GRS06 GSSW Non-Service Stipend
  • GRS07 GSSW Summer Non-Service Stipend
  • GRS09 GSOE Summer Non-Service Stipend
  • GRS10 GSOE Non-Service Stipend
  • GRS11 GSOM Non-Service Stipend
  • GRS12 GSOM Summer Non-Service Stipend
  • GRS14 GSON Non-Service Stipend
  • GRS15 GSON Summer Non-Service Stipend
HR Account Code The account from which the non-service stipend will be paid. Click the magnifying glass to open the Lookup HR Account Code page to perform a search and make a selection from the search results.
Stipend Amount Enter the total dollar amount of the stipend. The Stipend Amount must equal the total of the monthly payment amounts entered below.
Num of Payments Enter the number of payments that will be associated with the stipend. This number must match the total number of payment schedule rows being used below.
Current Budget Populated after HR Account Code is entered. Displays current budget available, including recent encumbrances for other stipends previously made from the account.
Student Payment Schedule
Specific payment information is entered in the fields below. Note that there is a monthly payment detail row available for each month associated with the stipend. For any month(s) during which no payment should be made, leave the associated row(s) for that month blank.
Payable Date Defaults to the first day of the month for which the payment will be made.
Gross Amt Enter the gross dollar amount of the stipend to be paid for that month.
Send Check To Defaults to "C — Hold the check at the Cashier's Office" and cannot be changed.
Check Issue Date Displays the date the check was printed in Accounts Payable.
Save After reviewing information entered, click the "Save" button to save the grad stipend. Once saved, the system will assign a number to the grad stipend.
Add Click the "Add" button to create another grad stipend.
Update/Display Click the "Update/Display" button to open the Graduate Non-Service Stipends Find Existing Value page to search for and then open a grad non-service stipend that has already been created.