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Hourly Student Hiring:
Peoplesoft HR Hire Students

The Hire Students feature allows Managers to hire hourly students into specific job requests created for the department.

Hire Students Find an Existing Value
Field Description
Job Request Number/

Department/

Job Title Code/

Description
Enter the Job Request Number you would like to hire student(s) into OR

Enter other field value(s) to display a list of job requests meeting the search criteria.
Search Click the "Search" button to proceed.

 

Hire Students On Campus
Student information listed is sorted in ascending order by Eagle ID number. Click the "View All" hyperlink to view all students currently hired in this job request. Click the left and right arrow buttons to view previous or next student rows.
Field Description
HR Account Code Click the magnifying glass to open the Lookup HR Account Code page to perform a search and make a selection from the search results.
EmplID Enter the student's EagleID (8-digits).

After tabbing out of this field, the student's name and address information will display to the right.
Status Hire Status value of "New Hire Request" will display for all students when first hired into the job request. As the process moves forward, status values include:
  • Awaiting Stu Srvs Aprvl
  • Suspended by Stu Srvs
  • Approved by Stu Srvs
  • Awaiting Tax Spec Aprvl
  • Suspended by Tax Spec
  • Approved by Tax Spec
  • Pending HRMS Processing
  • Processed by HRMS
  • Hire Terminated/Cancelled
Added to HRMS This field will be blank for all students when first hired into the job request. Once the hire is successfully processed in the PeopleSoft HR system, the date the student record was entered into PeopleSoft is displayed here.
Check Location Enter the 3-digit Check Location code OR

use the magnifying glass to open the Lookup Check Location page to perform a search.
Hrs/Week Enter the student's total number of hours allotted to work per week.
Hourly Rate Enter the student's hourly pay rate for the position.
Start Date Enter the begin date of the student's employment period.
End Date Enter the end date of the student's employment period.
Total Weeks After student pay information is entered, the total number of weeks the student will work is calculated by PeopleSoft and displayed here. If it is known in advance that the student will not be working the entire number of weeks calculated, this field may be edited. An example of this is when a student indicates that he/she will be taking a one week vacation during the employment period.
Total Dollars After student pay information is entered, the total dollars for the student's employment period is calculated by PeopleSoft and displayed here.
Save After reviewing information entered, click the "Save" button to save the student hire(s).
Return to Search Click the "Return to Search" button to return to the Find an Existing Value page to select a different job request to hire student(s) into.

 

Hiring Multiple Students into a Job Request

Plus button image Click the "Plus" button to insert new rows to hire additional students into the same job request. Remember to save!