I. Kronos 6.1 JAVA Instructions

II. Kronos Time Approver Form

• Kronos is an online timekeeping system used by Boston College.
• A Kronos Time Approver Form must be completed for all Boston College employees granted Manager access to the Kronos Workforce Web and Workforce Timekeeper systems.
  

III. Kronos Payroll Deadlines

• Department managers generally must approve all employee time cards by Monday at noon.
• If there is a change to this schedule, managers will be notified by email through the Kronos listserv.
  

IV. Kronos Frequently Asked Questions for Managers

• A list of FAQs has been compiled from questions asked by trainees during Kronos training sessions and from Kronos users.
• Manager Responsibilities:
  • Train employees and other supervisors in the department using Kronos.
  • Each week, review timecards:
    • Make corrections.
    • Make any adjustments.
    • Add comments.
    • Make historical edits.
    • Ensure employees log in time each week as necessary.
    • Approve all employees even if there are no hours.
  • Run reports.
  • Notify the HRSC if an approver has to be added or inactivated through the online Kronos Time Approver Form.
  • Be the departmental contact with the HRSC regarding Kronos.
  • If the primary manager is not available, make sure a backup manager will perform your Kronos responsibilities, including approvals on Fridays or Monday.
     

V. Kronos Workforce Central

• Kronos 6.1 Workforce Central is the web-based timekeeper application used by employees to input hours worked, and used by managers to review and approve employee hours. Kronos Workforce Central is accessed through Agora. Kronos contains the Workforce Central features, to which your system administrator has granted you access rights.

Getting Started in Kronos Workforce Central

My Genies Instructions

• BC-QuickFind
• BC-Reconcile Timecard
• BC-Pay Period Close
• BC-Shift Start
• BC-Shift Close
• BC-Schedule Editor
• Group Edit Results Instructions

Reports Instructions

Timecard Instructions

• Entering In and Out Times on the Timecard
• Editing/Changing In and Out Times on the Timecard
• Entering a Pay Code Amount on the Timecard
• Historical Edits on the Timecard
• Timecard Indicators — Helpful Hints

Common Setup

• Hyperfind Query Instructions
• Creating a SWB Hyperfind Query Instructions

Scheduler Setup

• Shift Templates Instructions
• Pay from Schedule Instructions

SubDepartments Instruction

Employees Instructions