Effort Reporting System
All effort reports are now being processed electronically using the web-based effort reporting system (ERS).
As of Sept. 2023, BC has replaced the Time and Effort Reports (T&E's) with ERS Forms which will be processed electronically using the web-based BC-Maximus ERS (Effort Reporting System).
The web-based effort reporting system is used to certify that salaries charged, or cost shared to sponsored awards, reasonably reflect the individual’s share of total effort dedicated to a sponsored award.
BC-OSP issued the Effort Reporting Policy in 2009. The purpose of this policy is to document university requirements for ensuring that salaries charged to sponsored awards are based on the records that reasonably reflect the work performed; effort and salary costs charged to a sponsored award are certified by an award's Principal Investigator (PI) accurately and timely; and effort certifications comply with sponsor requirements, any regulations (Federal or otherwise), and BC policies. The Effort Reporting Policy was most recently revised Sept. 2023.
Effort Reporting System Schedule
TIME FRAME | ACTIVITIES |
| January 8, 2024 | ERS Forms released to employees assigned the ERS Role of Pre Review |
| January 8-January 26, 2024 | Pre Review Period: Window for department staff to review ERS Forms (perform Pre Review in ERS) and process any needed ERS CT/LR |
| January 29, 2024 | Global Release of ERS Forms to all Certifiers if ERS Forms were not already released by the department staff after their completion of Pre Review |
| January 29-February 16, 2024 | Certify Period: Window for ERS Forms to be certified and for a Certify to approve any ERS CT/LR |
| February 18, 2024 | Extension of Certify Period |
| March 24, 2024 | Revised Fall23 end of Certify Period |
TIME FRAME | ACTIVITIES |
| September 11, 2023 | ERS Forms released to employees assigned the ERS Role of Pre Review |
| September 11 – September 22, 2023 | Pre Review Period: Window for department staff to review ERS Forms (perform Pre Review in ERS) |
| September 29, 2023 | Extension of time for Pre Review Period due to system's first rollout |
| October 2, 2023 | Global Release of ERS Forms to all Certifiers if ERS Forms were not already released by the department staff after their completion of Pre Review |
| October 2-October 13, 2023 | Certify Period: Window for ERS Forms to be certified |
| October 27, 2023 | Extension of time for Certify Period due to system's first rollout |
| November 17, 2023 | Second Extension of time for Certify Period due to system's first rollout |
| Devember 1, 2023 | Certification deadline for Summer 2023 ERS Forms |
| Devember 4, 2023 | Delinquent emails will be sent automatically from ERS until all ERS Form are certified |