Google docs and Microsoft Word
Creating Accessible Documents
By following a few simple guidelines you can ensure that you are creating more accessibile documents.
1. Use Headings
Use headings to create a hierarchical document structure. The image on the left shows the headings menu in Google docs. The image on the right shows a sample of how a document should be structured using headings. Similar functionality exists in MS Word.
2. Use Alternative Text
Use Alternative Text for images. In Google Docs and in Word there is the capability to add descriptive text for images. This text is read by screen readers so visually impaired visitors can learn the purpose of the image and how it relates to the page content.
3. Ensure links are created properly
If you are creating links in your document, be sure that the text makes sense when taken out of context. Screen readers locate links and will read the that is hyperlinked.
Avoid creating links such as:
- Read more
- Click here
For example, the link below is long enough to describe to the web visitor the purpose of the link.
Review the summary document (sample link)
4. General Tips
These tips will benefit all site visitors.
- Use numbered and bulleted lists to organize page content.
- Ensure that font size is sufficient, usually around 12 point or higher.
- Provide sufficient contrast.
- Don't use color as the only way to convey content.
- Provide a table of contents, especially for long documents. If you have a good heading structure, creating a table of contents is easy.
- Use straightforward language.