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P-Card Resources

student affairs business service center

P-Card Guidelines

The P-Card User Guidelines should be followed when using the P-Card, reconciling purchases, and retaining documentation.

For more information view the P-Card Tutorial Video


***All November P-Card reconciliations are due DEC 8, 2017! Please turn them in as soon as possible!***

Avoiding a P-Card Decline

Take-out Establishments that Accept P-Card

The P-Card is set up to work at vendors with a specified "Merchant Category Code" (MCC). The merchant codes itself when it sets up its credit card register system. Neither the SABSC nor Procurement Services has any effect on how a merchant is coded. If you have any issues with your P-Card, please contact the SABSC at

For a list of take out establishments where the PCard is accepted, click here.


The P-Card will NOT work at local establishments coded as sit-down restaurants. If you would like to see how your vendor is coded before you attempt a purchase, visit the Visa Supplier Locator.

P-Card Forms

All P-Card forms must be filled out and submitted through MyBC.

P-Card Increase Form   (Treasurer credentials required)
P-Card Reconciliation Form  (Treasurer credentials required)

P-Card Reconciliation

Click here to access your Student Organization's US Bank Access Online.

Month Forms Due
to SABSC by:
September Reconciliation
(charges made between August 28th and September 25th)
October Reconciliation
(charges made between September 26th  and October 25th)
November Reconciliation
(charges made between October 26th and November 25th)
December Reconciliation
(charges made between November 26th and December 25th)
January Reconciliation
(charges made between December 26th and January 25th)
February Reconciliation
(charges made between January 26th and February 26th)
March Reconciliation
(charges made between February 27th and March 26th)
April Reconciliation
(charges made between March 27th and April 25th)