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HR Forms and Documentation

Listed below are HR forms, with corresponding documentation, used by University employees in collaboration with the Department of Human Resources.

Several of the forms can be filled out online, then printed for submittal. Some are available only in PDF format. Forms in PDF format are so indicated and cannot be completed online. You must print the PDF form, then fill out the hard copy. NOTE: You must have Adobe Acrobat software installed on your computer in order to view PDF files. Adobe Acrobat can be downloaded free of charge from Adobe's web site.

New faculty and student employees should note that the Personal Data Form, Form W-4, Form M-4, and Form I-9 form must all be completed prior to or at the start of employment. NOTE: New employees who have been hired through the eRecruit employment system do not need to submit the Personal Data Form.

Adoption Assistance Claim Form Instructions
Adoption Leave — Primary Caregiver Affidavit Instructions
Children's Center Lottery Form Instructions
Citizenship Information Form Instructions
Create Position Access Request Form  
Credit Union Change Form (pdf) Instructions
Dental Enrollment Form (pdf) Instructions
Departmental Time Log (pdf) Instructions
Dependents Life Insurance Enrollment (pdf)  
Direct Deposit Enrollment/Change Instructions (pdf)  
ECR Employee Change Request
Employee Request for FMLA Leave      
FACHEX Eligibility Certification Form (pdf)
Faculty/Staff Pledge Form  

Flexible Spending Account Enrollment

Flexible Spending Reimbursement Form - Medical Care

Flexible Spending Reimbursement Form - Dependent Care

Financial Planning Subsidy Application (pdf) Instructions
Foreign National Information Form (pdf) Instructions
Harvard HMO Medical Enrollment/Change Form (pdf)  
Harvard PPO Medical Enrollment/Change Form (pdf)  
Hire Form Instructions
Form I-9 | U.S. Employment Eligibility Verification (pdf) Instructions
Kronos Time Approver Form Instructions
Medical History Statement for Life Insurance (pdf)  
Form M-4 | State of MA Tax Withholding (pdf) Instructions
Payroll Deduction Instructions to 'Support BC' (pdf)  
Performance Appraisal Form Instructions
Personal Data Form Instructions
Personal Data Update Form Instructions
Probation Evaluation Form for BC Staff (pdf)  
Role Description Form Instructions
Special Write-in Time Sheet (pdf) Instructions
Supplemental Life Insurance Enrollment (pdf)  
Supplemental Payment Requisition (pdf) Instructions
Termination/Separation Checklist for BC Staff (pdf)  
Form W-4 | Federal Income Tax Withholding (pdf) Instructions