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CloudLock Selective Encryption (in Beta)

encrypting google drive files and folders (faculty & staff only)

We want your feedback! Currently, CloudLock Selective Encryption is a beta release, which means we anticipate more application changes. Please email your feedback to itsstaff.collab@bc.edu.

CloudLock Selective Encryption (in Beta) allows Faculty & Staff to selectively encrypt confidential files and folders on Google Drive. This provides additional protection for confidential data that is allowed to be stored on Google Drive. Important: Due to constantly changing regulatory and grant changes, please consult with your Data Security Officer (DSO) [BC sign-in required] to determine the safest place to store your confidential data.

Encrypting Files or Folders with CloudLock Selective Encryption

You don't need to encrypt all your Google Drive files, just those that contain confidential data.

To encrypt a file or folder with CloudLock Selective Encryption (Faculty & Staff only):

  1. Login to Google Drive.
    Note: Log in with the format username@bc.edu and your Secondary Password.
  2. Select a file/folder by Ctrl-clicking (Mac) or right-clicking (Windows) on it, then selecting Open With > CloudLock Selective Encryption.
    • You can only encrypt files or folders that are owned by you.
    • When you encrypt a folder, all files and sub-folders will also be encrypted. Any files and sub-folders added to the folder will also be encrypted.
    • Encrypted files will have the Cloudlock icon and "clk" extension in the Drive folder listing. Note: If you shared a file prior to encrypting, you'll need to re-send a link to the file with the new "clk" extension.
    • Encrypting/decrypting non-Google Apps files (Word, Excel, etc.) may require additional steps.
  3. If this is the first time you have used CloudLock, you will be prompted to register by creating a CloudLock password. This password will be used to encrypt/decrypt any files/folders you have access to. Learn how to set a strong password. Important: Once you set your CloudLock password, you will not be able to change it yourself. To change your password, call the Help Center at 617-552-HELP (4357).

Important: You can only share an encrypted file or folder with BC people.

Learn how to share an encrypted file and more on the CloudlLock FAQ.

Opening an Encrypted File or Folder

Note that CloudLock Selective Encryption only works with the web (not mobile) version of Google Drive. To open an encrypted file or folder on your mobile device, it must support the "full desktop" version of the Google Drive web interface.

To open an encrypted file or folder on your computer (Faculty & Staff only):

  1. In Google Drive, select a file/folder by:
    • Double-clicking the file/folder, then under the "No preview available" message, selecting CloudLock Selective Encryption.
    • Ctrl-clicking (Mac) or right-clicking (Windows) on it, then selecting Open With > CloudLock Selective Encryption.
  2. When prompted, enter your CloudLock password.
    Forgot your password? Call the Help Center at 617-552-HELP (4357).
    Note: You can open encrypted files/folders for the next 30 minutes before having to re-enter your password.

Learn more at the CloudlLock FAQ, including:

Removing Encryption (Decrypting)

To remove encryption from a file or folder (Faculty & Staff only):

  1. In Google Drive, select a file/folder by Ctrl-clicking (Mac) or right-clicking (Windows) on it, then selecting Open With > CloudLock Selective Encryption.
  2. When prompted, enter your CloudLock password.
    Forgot your password? Call the Help Center at 617-552-HELP (4357).
  3. Files: In the upper right corner of the screen, click Remove Encryption.
    Folders: Click Disable encryption.
    The file or folder will be decrypted.

Read the CloudlLock FAQ.