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Policies, Procedures & Forms

office of the controller

Information on various Boston College financial policies, procedures and forms is provided below:


Paying Independent Contractors, Employees, and Students:

How to Pay Independent Contractors, Employees, and Students

Independent Contractor Presentation

Independent Contractor Policy

Independent Contractor Questionnaire

Flowchart - How to pay a Student

Flowchart - How to Pay a Current Non Term Appointed Employee


Wiring Foreign Currency:

A Foreign Vendor Wire Configuration Form must be completed to set up a new foreign vendor in the University's wire system, or to update an existing foreign vendor's wire instructions.  

A Foreign Vendor Wire Transfer Request Form must be completed for each payment to be made by wire.  To expedite payment, please ensure the following:

  • Valid chartstring(s)
  • Sufficient funds are available in each chartstring  
  • All wire transfer request forms must be signed by two authorized department approvers  
  • NOTE:  Wires to Russia, Japan, China, Middle Eastern countries and countries on the government sanctioned list, often require additional information for a wire to be processed.  Please click on the link Western Union's Payment Formatting Guidelines for current information required to wire to a beneficiary in any country.   

Please deliver the Foreign Vendor Wire Transfer Request Form, invoice and supporting documentation to the Controller's Office, 129 Lake St., Room 440 by 3:00 p.m. Friday for payment the following week. 

Contact the Controller's Office at x. 2-3375 for forms and/or more information.


Cell Phone/PDA:

Cell Phone/PDA Policy

Policy Implementation Guidelines

Allowance Request Form


Payment Cards

This section of the website outlines Boston College's payment card process.  Key contact information and important documentation are included.  This applies to cases where Boston College accepts payment cards, not for outgoing payments via "PCard".

Payment Card Policy

Data Security Policy Directive

Payment Card Processing Requst & Agreement Form

Accepting Payment Card Assessment

Joint Ventures:

Joint Venture Policy


Record Retention and Destruction:

Record Retention and Destruction Policy

Record Retention and Destruction Guidelines

Please visit the University Policies page for further information on Retention of University Documents and Records. 


Plant Fund Policies & Procedures:

Capital Equipment Policy

Transfer of Capital Equipment to External Parties

Capitalization and Depreciation of Property, Plant, and Equipment


Gift Card Policy:

Gift Card Policy


Red Flags Program:

Boston College Red Flags Program


Credit Card Accountability Responsibility and Disclosure Act 2009

If you are interested in obtaining a copy of the current Credit Card Marketing Agreement at Boston College, please write to:

Joyce King
University Controller
Boston College
140 Commonwealth Ave.
129 Lake St., Room 440C
Chestnut Hill, MA  02467