Policies, Procedures & Forms
office of the controller
Information on various Boston College financial policies, procedures and forms is provided below:
Paying Independent Contractors, Employees, and Students:
Flowchart - How to pay a Student
Flowchart - How to Pay a Current Non Term Appointed Employee
Wiring to Foreign Countries:
Effective 1/2/2018, foreign vendors paid by wire must be set up in PeopleSoft Financials. Before sending a wire request to the Controller's Office, please create a voucher for the USD equivalent of the wire. Please contact Accounts Payable for more information about this process, or refer to the step-by-step instructions posted on the BC Financial System website under Working with Vouchers.
Complete a Foreign Vendor Wire Configuration Form to set up a new foreign vendor in the University's wire system, or to update an existing foreign vendor's wire instructions.
Complete a Foreign Vendor Wire Transfer Request Form for each wire payment requested. The PeopleSoft Financials Vendor # and Voucher ID are now required on this form.
Click on the links to the wire forms and instructions below:
NOTE: Depending on a country's payment formatting requirements, additional bank information may be required. Russia, Japan, China, Middle Eastern countries, and countries on the government sanctioned list often require additional information for a wire to be processed.
For the most current information required to wire to any country, click the link Western Union's Payment Formatting Guidelines.
Please fax the wire forms, invoice and supporting documentation to 617-552-0757, or deliver to the Controller's Office at 129 Lake St., Room 440. Contact 2-3375 for more information.
This section of the website outlines Boston College's payment card process. Key contact information and important documentation are included. This applies to cases where Boston College accepts payment cards, not for outgoing payments via "PCard".
Record Retention and Destruction:
Please visit the University Policies page for further information on Retention of University Documents and Records.
Plant Fund Policies & Procedures:
Gift Card Policy:
Red Flags Program:
Credit Card Accountability Responsibility and Disclosure Act 2009
If you are interested in obtaining a copy of the current Credit Card Marketing Agreement at Boston College, please write to:
140 Commonwealth Ave.
129 Lake St., Room 440C
Chestnut Hill, MA 02467