You should almost always include a cover letter when you send out your resume. A well-written cover letter demonstrates your communication skills, your level of professionalism, and your interest in a particular company. Ideally, it piques an employer’s interest in you and leads to a job interview.

How to Write a Cover Letter

  1. Create an individual cover letter for each job application that is tailored to the organization and position.
  2. Address your letter to a specific individual, preferably the head of the department in which you are hoping to work. If you are unable to get the name of an individual, use a job title; for example, Dear Campus Recruiter or Dear Hiring Manager.
  3. Use simple, direct language, and use “I” sparingly. Strive for a warm but professional tone.
  4. Proofread your letters for errors!
  5. Make certain your contact information is plainly visible.

Formatting your cover letter:


Visit us for a drop-in

Your Street Address
City, State, Zip Code


Name of Person, Title
Street Address
City, State, Zip Code

Dear Mr./Ms./Dr.     :

Introduction: State your reason for writing. Name the specific position or type of work for which you are applying. (Mention how you heard about the opening, if appropriate.)

Body: Explain why you are interested in working for that employer, or in that field of work, and what your qualifications are. Highlight two to three achievements that relate to the position and field. Refer the reader to the enclosed resume, application, and/or portfolio.

Closing: Thank the reader for his or her time and consideration. Indicate your desire for an interview and provide your contact information. If the employer is willing to accept phone calls, state that you will call to discuss the possibility of scheduling an interview.


Your Name
Enclosure / Attachment