FAQ

An Outside Vendor Form is used to pay a non-BC person or company for goods, services, and related expenses (reimbursement for out-of-pocket expenses). W-9 completion is not reaquired for a non-BC person expense reimbursement. A BC Vendor ID Number is required to complete the Outside Vendor Form.

For a first-time vendor, a W-9 Form needs to be electronically submitted to Accounts Payable. A BC vendor ID will be generated in the system within 48 hours. Contact osi@bc.edu to check if the vendor is in the system.

The W-9 Form protects the University from filing information incorrectly on a Form 1099 (Internal Revenue Services) which will result in fines.

Email osi@bc.edu to have a representative search PeopleSoft to see if your vendor has been set up.

Contact the Office of Student Involvement at osi@bc.edu.

If all the payments you are making to this individual are strictly expense reimbursements, a W-9 Form is not required.

A BC Student Reimbursement Form is used to request a reimbursement to a Boston College student for a Student Organization expenditure. A BC student who has spent his or her own money must request a receipt for the purchased items, and submits the original receipt for the items purchased with the request form to the SABSC.

A student contracted to perform a service (example: DJ for a dance, dance instructor, light and sound manager, etc.), should be hired by completing a Student Hire and Payment Form to be hired through Student Services. This form is available on MyBC. Treasurer credentials are required. New student contractors must complete the I-9 process in order to be hired for contract services. For more information contact osi@bc.edu or stop by Carney Hall, Suite 147.

It takes 7-10 business days for a payment to be processed through the University system. All student reimbursements are paid via direct deposit. If the payee does not sign up for direct deposit, the check will be mailed to the payee’s permanent mailing address listed on the request form.

A Treasurer is required for an Student Organization to be active. All new treasurers must contact the OSI for training arrangements. If you have trouble replacing your treasurer, please see your OSI advisor. Treasurers must submit all financial requests using MyBC.

Visit the Student Organization Funding Committee (SOFC) webpage at www.sofcbc.com or email SOFC at sofcsubmit@bc.edu; call SOFC at 617-552-1763.

Email the SABSC at club.budget@bc.edu, schedule an appointment with an SABSC representative at 617-552-1586, or stop by the SABSC, Maloney Hall 458, during business hours to speak with a SABSC representative.