Frequently Asked Questions
All Student Organizations should go to the Office of Graduate Student Life for information and forms pertaining to Student Organizations activities.
An Outside Vendor Form is used to pay a non-BC person or company for goods, services, and related expenses (reimbursement for out-of-pocket expenses). W-9 completion is not reaquired for a non-BC person expense reimbursement. A BC Vendor ID Number is required to complete the Outside Vendor Form.
The W-9 Form protects the University from filing information incorrectly on a Form 1099 (Internal Revenue Services) which will result in fines.
If all the payments you are making to this individual are strictly expense reimbursements, a W-9 Form is not required.
A BC Student Reimbursement Form is used to request a reimbursement to a Boston College student for a Student Organization expenditure. A BC student who has spent his or her own money must request a receipt for the purchased items, and submits the original receipt for the items purchased with the request form to the SABSC.
A student contracted to perform a service (example: DJ for a dance, dance instructor, light and sound manager, etc.), should be hired by completing a Student Hire and Payment Form to be hired through Student Services. New student contractors must complete the I-9 process in order to be hired for contract services. For more information contact firstname.lastname@example.org or stop by Carney Hall, Suite 147.
It takes 7-10 business days for a payment to be processed through the University system. All student reimbursements are paid via direct deposit. If the payee does not sign up for direct deposit, the check will be mailed to the payee’s permanent mailing address listed on the request form.