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School of Theology and Ministry

Job Opportunity


Office Administrator      

National Association of Lay Ministry  

Washington, D.C.


Primary Function of this Position

The Office Administrator serves as support to the NALM Board, fulfilling administrative needs in

office functions as well as finance. He/she performs these efforts with technical and financial

expertise within a framework of shared ministry and Catholic values.

Reports to: Board Chair Type: Non-Exempt

Ministry of Administration

1.) Financial Responsibilities

  •  Maintains an accurate filing, recordkeeping and reporting system for financial matters; prepares monthly, quarterly, and year-end reports.
  •  Collects, counts, records and deposits revenue from all sources.
  •  Processes payments and forwards checks to Board Chair for signature.
  •  Provides necessary information for annual audit.

2.) Administrative Responsibilities

  •  Answers the office phone and assists members or directs calls to appropriate person.
  •  Processes mail; sorts, responds or forwards to appropriate persons when necessary.
  •  Monitors e-mail and replies or forwards messages.
  •  Maintains membership records.
  •  Supports Board and reminds appropriate board member of annual/monthly issues relating to payroll, insurance, online services, or professional membership renewals.
  •  Maintains filing up-to-date.
  •  Attends/is available for board meetings.
  •  Provides support for the Conference Committee by processing registrations, keynote and exhibitor information and conference site communication.

3.) Other Responsibilities

  •  Coordinates and sends newsletter to members.
  •  Processes new member applications and sends out new member packets.
  •  Processes orders of books and other materials.
  •  Sends out membership renewal notices.
  •  Maintains NALM website as needed.
  •  Maintains confidentiality in all areas of responsibilities as required.

Skills, Knowledge, and/or Abilities

1.) Financial Responsibilities

  •  Knowledge of accounting and record keeping principles and practices.
  •  Knowledge and ability in budgetary principles.
  •  Ability to maintain accurate collection and deposit records.
  •  Knowledge of QuickBooks and Excel.

2.) Administrative Responsibilities

  •  Self-starter.
  •  Excellent written and verbal communication skills.
  •  Working knowledge of computer operations and office equipment.
  •  Ability to work with database
  •  Knowledge of website maintenance.
  •  Ability to work cooperatively with committees and other groups.
  •  Knowledge of Microsoft Office and Google Docs.

3.) Other Responsibilities

  •  Knowledge of NALM mission statement and ability to apply it to actual situations.
  •  Knowledge of Catholic teaching and ability to apply it to actual situations.
  •  Ability to maintain confidentiality.

Education, Training, and/or Experience

College graduate or its equivalent preferred.

Computer skills and knowledge of accounting required.

Knowledge and understanding of the Catholic Church and its mission required.

Bilingual (English/Spanish) desired.

Working Environment

Part-Time (18-20 hours/ a week): must be in office three days a week on a regular schedule.

Occasional evening or weekend work may be required.

Minor lifting (20 lbs.) may be required.


Interested parties should send a resume, cover letter, and references to Frank Villaronga, 1123 South Church Street, Charlotte, NC  28203 or e-mail