Grant Process Overview
office for nursing research
What are the steps I take to begin a grant application once I have found a funding source?
- Be sure to download the most recent version of the sponsor’s guidelines. Closely follow the application guidelines in preparing the proposal paying attention to formatting requirements, copies required, assurances & certifications required, etc.
- Prepare a “to do” list from the application including a time line taking note of OSP and sponsor deadlines for submission. Some of the common requirements include Face Page, Abstract, Bio-Sketch, Table of Contents, Detailed or Modular Budget, Resources, Checklist, Human Subjects, Animal Subjects.
- Print and prepare BC required forms:
- Proposal Transmittal Form
- Conflict of Interest Form – required for all proposals
- Prepare your budget. You should provide a draft of your budget to OSP as soon as possible in the process to avoid delays. Elements of budget consist of:
- Direct Costs: Costs that can be identified specifically with the project i.e. salaries / wages and fringe benefits. Updated fringe benefits can be found at /content/bc/research/osp.html. Other direct costs are outlined in “developing a budget.”
- Indirect Costs: Facilities & Administrative Costs. Costs that are incurred for common or joint objectives and cannot be identified specifically with a particular project. Updated rates found on OSP website /research/osp.html. If a sponsor has an F&A rate policy, the University will accept that policy in determining the F&A rate. Need to know what are F&A Costs? How do I know what rate to use? Helpful information found on OSP website: /research/osp/faqs.html#whatfa
- Cost-Sharing (if applicable): See PI Handbook page 19. /content/bc/content/dam/files/research/pdf/FinalCostSharePolicy.pdf
- Complete your proposal. Tips for writing your proposal can be found at the U.S. Department of Health and Human Services: http://grants.nih.gov/grants/writing_application.htm
- Obtain all necessary University signatures.
- Deliver completed proposal and one copy to OSP contact 5 business days before proposal deadline. OSP Staff found here: /research/osp/staff.html
- If the proposal is NOT an on-line submission, you will be responsible for actually submitting the proposal to the sponsor to meet their deadline.
What do all the grant terms mean? F&A, Direct Costs, Cost-Sharing, Just-In-Time?
Grant definitions: http://grants.nih.gov/grants/glossary.htm
Creating a bio-sketch:
Read grant guidelines for specifics on page-limitations and content of your bio-sketch. If no specifics are given you can use the NIH bio-sketch found here: http://grants.nih.gov/grants/funding/phs398/biosketch.pdf