H. Use of University Resources
Administrative Staff, Administrative Assistants and Work Study Students
The office staff supports the work of the Department. The administrative assistants
and work study students are not allowed to type book manuscripts unless you
hire them on their own time and pay them separately. Work study students are
assigned to the departments to collaborate in the work of the department. Faculty
should check with department administrative staff and/or chairs to schedule
the use of work study resources. The staff is not to be used to clean up food
you may have served at a meeting nor are staff expected to order lunch for faculty.
Graduate Assistant Work and Holiday Schedule
A graduate assistant carries with it the expectation that students will work
20 hours a week from September 1 to May 31. Graduate Assistants have the same
days off as University employees. They are entitled to one week of vacation
during the end of year Holiday Break, not the entire break period, or spring
break. If faculty are not available or do not need their assistants during those
times, they have the option of releasing them. If the Graduate Assistant is
not needed by the faculty member, she/he could be released to the Department
for some of the hours. Faculty do have some discretion in giving additional
vacation time, but are encouraged to arrange for students to make up hours missed.
Office Resources
Mail services, xeroxing and supplies are provided for the use of faculty in
support of their teaching, research and service. However, such supplies are
not unlimited and are constrained by university-wide, and, in some cases, program-specific
budgets. Below we summarize normal use of these resources. Faculty are expected
to secure supplementary resources to support research projects through, for
example, internal (e.g. Research Incentive Grants), or external funding (e.g.
foundation). Specific requests for additional support beyond the parameters
described here should be discussed with your department chair and/or Mary Ellen
Fulton, the Associate Dean of Finance, Research, and Administration.
Federal Express
Federal Express is available in the Dean’s Office on a very limited basis.
It should be used only for items of extreme urgency or importance. Please exercise
careful stewardship in decided if you need first class or two-day U.S. mail
or Federal Express for posting.
Mail
The last pick-up of mail in the Dean’s office is between 2-3 pm each day.
If you miss this pick-up and have mail that must go out the same day, please
make arrangements for your student workers to bring mail to the Campus Mail
Room. Otherwise the mail will not be picked up until 11 a.m. the following day,
and on Fridays, it will not be picked up until the following Monday.
University Technological and Information Resources
Please refer to the Boston
College Technological and Information Resources Use Agreement and the Professional
Standards and Business Conduct: Use of University Technological and Information
Resources section of the Boston
College Policies and Procedures Manual for information on the use of university
technological and information resources.
Phone
You can dial into the voice mail system from anywhere to get your messages.
Your phone messages are also available electronically through Agora.
Please visit the BC
Help Center for a comprehensive overview of the Telephone and Voicemail
systems.
Supplies
Department administrative assistants maintain and monitor office supplies for
faculty and staff in their respective areas. Please exercise careful and ethical
judgment in using Boston College and LSOE resources and see the department support
staff with questions regarding supplies.
Xeroxing
The Lynch School of Education supplies a total of 25 pages of copy per student
per course per semester. If you wish students to have more materials, you may
put readings on reserve at O’Neill Library or use BC Press or an outside
vendor.
Only single, one-sided copies of any material may be made on the machine in the Department offices. Multiple copies of any material must be done by the office staff on the large copy machine on the first floor. The materials to be copied by the staff should be left with cover sheet instructions in the Department offices. To allow for machine problems and high volume, the Departments should be given a 48-hour notice period.
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