Travel to Conferences
graduate student handbook
General travel and expense guidelines (not just those specific to graduate students) are on our department Travel Reimbursements page.
Travel to a conference can be subsidized from three different sources. Students can apply for each source of funding only once per academic year (June 1 to May 31).
|1st expense report||Form||$250, Provost's Office*||Submit to Psychology|
|2nd expense report||Form||$350, GSAS** &
all other funding
|Requires prior approval
Submit to Psychology
|GSA expense report||$50-$125, GSA**||Requires prior approval
Submit to GSA
*Only for students who present at the conference and for first-year students
**Only for students who present at the conference
Each year, students are eligible for the following amounts (Psychology + GSA). Remember to save and submit your receipts, including itemized receipts for all food expenses.
|1st-Year Students||$600 + $125||$250 + $50|
|Other Students||$600 + $125||$0|
Expense Reports Submitted to Psychology
The Graduate Program Administrator in the Psychology main office handles all graduate student expense reports other than the GSA one. Depending on the source of funding, the expense report will be sent to another office for processing.
Funds from Professional Development Grant (Provost)
This grant through the Provost's Office provides funds to students presenting a paper or poster and also allows first-year students to be reimbursed when not presenting. This grant is for a maximum of $250 per academic year.
These funds are available to Ph.D., M.A., and B.A.-B.S./M.A. students. However, the Psychology Department is limited to 18 students per fiscal year.
Submit this expense report form to the Graduate Program Administrator in Psychology.
Eligible expenses include:
- Airfare or other transportation expenses
- Non-transportation conference expenses with receipts (hotel, meals, registration, etc.)
Funds from GSAS
Psychology students delivering a talk or presenting a poster can receive a maximum of $350 per academic year. See the Graduate Student Conference Reimbursement guidelines.
Before the conference, students must submit a request for such funding to GSAS Associate Dean Candace Hetzner using the Conference Participants form.
These funds are available to Ph.D., M.A., and B.A.-B.S./M.A. students.
Submit this expense report form to the Graduate Program Administrator in Psychology. This form can include funding not covered by one of the sources described above, such as funding from a grant or your advisor's startup.
You must include:
- The confirmation email from GSAS approving your requests for funding
- The title and/or abstract for your presentation
GSAS will not pay a per diem.
Please include a BC seal on your poster.
Grants will not reimburse you for membership dues. We recommend you register for a conference as a non-member. It may cost more, but the grant will reimburse you for that cost.
Expense Reports Submitted to the GSA
The Graduate Student Association offers up to a $125 reimbursement for graduate student travel. All paperwork dealing with this reimbursement is handled by the GSA. Do not submit this expense report to the Graduate Program Administrator in Psychology.
Students must apply for funds from the Graduate Student Association before the conference. This grant allows one of the following each academic year:
- up to $50 for attending a conference
- up to $100 for general research
- up to $125 for presenting a paper or poster