department of psychology
Guidelines for Travel Reimbursements
Travel requests must be accompanied by a completed and signed expense report form with a source of funding indicated.
Attach the following to the travel expense report:
Original receipts for all travel expenses, including airfare, hotel and car rental, and all individual expenses that exceed $25.00. Turn in your receipts loose, not taped or stapled.
|Original airline boarding passes for all flight segments|
|Itemized hotel bills|
|Original badge for attended conferences|
|Foreign travel receipts must be accompanied by a credit card statement showing the converted rate or, if paid in cash, a foreign exchange rate.
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|When using your private automobile for transportation, an accurate record of miles traveled can be obtained through MapQuest. BC uses the federal guideline for the mileage rate.|
When paying any expenses by credit card, please provide paperwork showing payment (a receipt with credit card number or a copy of the card statement).
Additional Guidelines for Travel Reimbursement from a Grant
Airline travel must be on a US air carrier when possible. For a waiver, see Fly America Act.
|Alcohol, entertainment, and minibar purchases are not allowed.|
|Sales tax cannot be reimbursed, though meal taxes are allowed. However, when you subtract an alcoholic drink from your bill, you must also subtract the tax on the drink.|