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Student Employment Instructions and Forms

department of psychology

Deadline for Reporting Hours

You must report your hours in Kronos each week before noon on Friday. Enter your start and stop times for each day, making sure to save when done.

If you forget to enter your hours, email the Psychology office (psychoffice@bc.edu), and we will input the hours. Never enter multiple weeks’ worth of hours on the same week (e.g., to make up missed hours); always contact the Psychology office in these cases.

Paid Hours

You can only be paid for hours you work.

Undergraduate student employees are paid for actual hours worked. They are not paid for lunch breaks, holidays, or as a result of any emergency closing or early dismissal.

Work Study

This is true for students with work study too. The work study award amount is the maximum you can earn in a year; being awarded work study does not mean you automatically receive that amount. You must report the hours you work up until you have earned the amount of your work study award.

Undergraduate Research Fellowship

If you are awarded a Undergraduate Research Fellowship (URF), it is important for you keep track of the number of hours worked (do not report more hours than you were awarded) and the end date of employment (you should plan to stop working by this date).

Restrictions

Academic Year Employment

During the academic year employment period, a student may work no more than 20 hours per week in total between all his or her jobs at Boston College.

End of Job

Student jobs end the last week of classes. Students are not allowed to work during final exams.

Summer Employment

During the summer employment period, a student may work no more than 40 hours per week in total between all his or her jobs at Boston College.

Independent Study and Thesis Courses

If you are enrolled in an independent study or thesis course, you cannot be paid for the same work. Thus, you would not be hired for the same semester that you are enrolled in the course.

Put another way, if you are an employee in a lab and also enrolled in an independent study or thesis course in that lab, the work you are doing for pay must be entirely separate and unrelated to the work you are doing for credit.

If the two kinds of work are indeed separate, your advisor needs to email us to explain the differences between the work.

Using Kronos (Employee Time Reporting)

Student employees must report their own hours each week in the Kronos system, which is accessed through the Agora option Employee Time Reporting.

Accessing Kronos requires a particular version of Java and the right browser; while Kronos sometimes works with Firefox, often a particular computer will not be correctly configured for it. Please follow these instructions to access Kronos.

Troubleshooting

Follow these steps to access Kronos if it does not load in your browser.*

  1. Install and set up the Citrix Receiver if it is not already installed
  2. Use the + to Add Apps. Go to Browsers and click Kronos Access.
  3. Run the app to open a version of Internet Explorer that is compatible with Kronos.
  4. Login to Agora, click My Services, then click Employee Time Reporting.

*Note that it has been the case in the past that hours must be entered from a computer on campus.

Troubleshooting Alternative

If you cannot get Kronos to run using the Citrix Receiver on your computer, you need to enter your hours using a Psychology computer in McGuinn 300.

  1. Login with your BC credentials.
  2. If you have not used the computer before, you also need to login to the network.
    • Click the large bubble that appears at the bottom right of the screen.
      • If that bubble has disappeared, you can unplug the Ethernet cable, then plug it back in. The bubble will reappear.
    • In the box that opens, enter yourAgoraUsername@bc.edu and your Agora password.
      • Remember the “@bc.edu” after your username.
    • Click OK. You are now able to use the network on this computer.
  3. Go to All Programs and run Citrix Receiver
  4. In the login window, type your username (starting with “bc\”) and password.
  5. In Citrix, click the + button to Add Apps. Go to Browsers and click Kronos Access.
  6. Run the app to open a version of Internet Explorer that is compatible with Kronos.
  7. Login to Agora, click My Services, then click Employee Time Reporting.

These instructions are posted at the middle computer in the Psychology office.

New Student Employee Forms

A new employee must complete the Employment Eligibility and Verification “I-9” Process. The student must complete Section 1 of the I-9 form and bring that form, along with original documentation, to Student Services in Lyons Hall.

The student must also complete W-4 and M-4 income tax withholding forms and send them to HRSC in 129 Lake St. These forms are available on the HRSC website and from the following links.

Submit to Student Services (Lyons Hall): I-9 with documentation

Submit to HRSC (129 Lake St.): M-4 | W-4

Direct Deposit: Boston College pays employees (including student employees) via direct deposit with any bank or credit union. A new employee must sign up for direct deposit, which can be done through the Agora portal My Services page.