Purchasing consists of processing both supply and capital equipment requisitions in addition to soliciting formal bids and securing new vendors. We strive to maintain strong relationships and meet regularly with our primary vendors to negotiate pricing, contracts, and to find crosses to offer for cost savings. In addition, we organize and coordinate shows, seminars, and training, for continued awareness of new products and offers in the field and to foster learning for both the Biology and Physics Departments.
Our primary vendor for supply ordering is Fisher Scientific. We have worked closely with our sales representative, and the companies that they distribute for to obtain competitive discount pricing. Through Fisher Scientific we have also signed a new Corning C-Contract agreement and have also set up online ordering for each lab through Fishersci.com.
Purchasing also does business with many other preferred vendors that offer us special promotions and monthly specials.
Purchasing Forms
Purchase Requisitions should be completed for all orders. The requisition is a three-part form. The pink copy should be retained prior to submission to the Business Office. The white copy is retained in the Business Office and the yellow copy is returned to the requisitioner after processing. Blank forms may be obtained in the Business Office, Higgins Hall, Rm.355E.
Radioactive items on a requisition will need a signed and approved Radiation Authorization sheet attached to the order before the order can be placed. This form can be obtained from the Environmental Health and Safety Office by calling 2-0303.
When purchasing any individual items (goods or services) with a unit cost of $5,000 or more or a group of items with an order total $5,000 or more, a written sole source documentation needs to be submitted to the Purchasing Department. This documentation must be received and considered by Purchasing prior to commitment of an order with a vendor. In addition to a sole source justification, according to University policy, competitive bids may be obtained from at least three (3) qualified vendors, when available. Items and orders of lesser values may also warrant competitive bidding depending upon existing market forces and time constraints.
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