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Woods College of Advancing Studies

Academic Regulations

woods college of advancing studies

 

 

ACADEMIC REGULATIONS

REGISTRATION:
CHANGING OR ADDING COURSES

Course registration may be completed on-line, by mail or in person.  Registration is a week prior to the beginning of the fall and spring semester.  It is possible to change or add a course before the class has met for the second time.  The same limitation applies to the student who registers late.  There is a $5.00 fee for late registration. 

 

 

 

TUITION PAYMENT
Semester fees and tuition must be fully paid before the first day of class.  Students whose accounts are delinquent may be barred from classes or examinations and will have diplomas, transcripts and other official documents withheld until the account has been cleared.

 

 

 

COURSE LOAD
For students in the undergraduate degree program the maximum course load is three per semester.  One course may also be taken during May-June and one during each Summer Session.  Authorization for one additional course will be given only if a student has completed these courses in the previous semester, each with a grade of B- or above.  Courses taken without reference to this regulation do not advance a student's degree program.

 

 

 

IMMUNIZATION
Both graduate and undergraduate students registering for at least 9 credits or three courses are required to comply with the Massachusetts College Immunization Law.

 

The College Immunization Law requires proof of the following immunizations:

 

  • 1 Tetanus-Diphtheria Booster: Within the past 10 years
  • 2 Measles, Mumps, and Rubella
  • 3 doses of the hepatitis B vaccine
  • Meningitis immunization or submission of waiver form for all students living in University-sponsored housing
  • If proof of immunization for measles, mumps, and/or rubella is not available, a blood Titer showing immunity will be accepted.

 

Failure to show proof of immunizations within 30 days from the start of classes will result in a block on registration and an administrative fee of $65 will be charged to the student account.  The only exceptions permitted are conflicts with personal religious belief or documentation by a physician that immunizations should not be given due to pre-existing medical problems.

 

 

 

MEDICAL INSURANCE
All students enrolled in a degree program, regardless of credit hours, will be automatically enrolled in and billed for the Student Health Insurance Plan.

Boston College will also automatically enroll and charge non-degree students registering at 9 credits or more for the Student Health Insurance Plan.  Failure to maintain these credits levels will result in the termination of the mandatory health insurance plan, but not the financial charges.  Students are responsible for monitoring their eligibility status.

Students enrolled in a health plan that is comparable to the Boston College-sponsored plan may waive the BC coverage through your Agora Portal account.  To provide proof of comparable coverage, a student needs to have information about their current health insurance plan readily available. Incomplete waivers are not processed. Waivers must be completed every year.  All waiver forms must be submitted through the Agora Portal by September 12, 2014, for the academic year and by January 23, 2015, for the spring semester only.  Students who do not complete a waiver prior to the deadline are automatically enrolled and charged the student only premium for the Student Blue Plan.  Additional information on the Medical Insurance plan can be found at http://www.bc.edu/offices/stserv/financial/medinsurance.html

 

 

TO WITHDRAW FROM A COURSE
To avoid a course failure, students must officially withdraw from a course by writing to the Woods College of Advancing Studies prior to December 1st for fall semester and April 20th for the spring semester.  For a course from which a student withdraws a grade of W is received and no academic credit is granted.  Non-attendance does not constitute official withdrawal, nor does just telling the instructor.  A student is responsible for tuition of a course for which registered until the withdrawal notice is received.  Stopping payment on a registration check or a registration check being returned by the bank does not constitute withdrawal and full charges are due.

 

 

 

 

TUITION REFUNDS
Fees are not refundable; no refunds are made to auditors.

Tuition is refundable under the following conditions:

 

          (a)  Notice of withdrawal must be made in writing to the Woods College Office.
          (b)  Date of receipt of written withdrawal determines amount of tuition refunded.

 

 

 

For courses with six sessions:

 

Notice after the first but prior to the second session................................ 60% tuition refund
No refunds beyond this schedule.

 

 For other courses:

Fall:
Spring:
 
Sept 10
Jan 18
100% tuition refund and no record kept
Sept 12
Jan 23
80% tuition refund
Sept 19
Jan 30
60% tuition refund
Sept 26
Feb 6
40% tuition refund
Oct 3
Feb 13
20% tuition refund

 

 

 

There are no tuition refunds after the fifth week of class.

 

Students who do not wish to leave the resulting credit balance in their accounts for subsequent use should request in writing that Student Accounts issue a refund check.

 

 

 

COURSES AT OTHER INSTITUTIONS
Students enrolled in the Woods College of Advancing Studies as degree candidates must follow a curriculum prescribed by the college.  Courses cannot be taken at another institution for inclusion in their Boston College program without the prior permission of the Dean. 

 

SUMMER SESSION COURSES
Students may continue their degree program in the Summer Session at Boston College.  Authorization for summer courses is obtained in the Woods College of Advancing Studies Office. 

 

TRANSFER WITHIN THE UNIVERSITY
The various colleges of Boston College operate under the jurisdiction of separate deans.  Approval for transfer within Boston College from one college to another is governed by the admission and degree requirements of the college to which transfer is desired.  Students wishing to inquire about transfer possibilities to the residential colleges should confer with the Transfer Admissions Office in Devlin Hall.

 

LEAVE OF ABSENCE: READMISSION
For serious reasons such as illness, a job transfer, or extenuating circumstances, students may wish to obtain a Leave of Absence from the Woods College of Advancing Studies, they should personally notify the Advancing Studies Office.  Readmission at some future date will be smoother as a result of this planning.

 

CLARIFICATION OF DEGREE STATUS
Simply taking a course does not constitute "degree status."  To become a degree candidate, formal application must be made by the student.  The application form and admission requirements are available in the Advancing Studies Office, on-line and in the course bulletin.

 

ABSENCES FOR RELIGIOUS REASONS
A student who is unable to attend classes or participate in an examination or academic requirement on a particular day because of religious beliefs will be excused from the examination or academic requirement, and will be provided an opportunity to make up the examination or requirement missed on that day.

 

CLASS ATTENDANCE
Attendance at each class meeting is especially necessary.  A student's achievement is based on the combined results of class participation and examinations.  Any absence, regardless of the reason, will normally prevent a student from gaining the full benefit of the course.

 

GRADING SYSTEM
Student Evaluation.  The undergraduate grading system consists of twelve categories:  A (4.00), A- (3.67), excellent; B+ (3.33), B (3.00), B- (2.67), good; C+ (2.33), C (2.00), C- (l.67), satisfactory; D+ (l.33), D (l.00), D- (.67), passing but unsatisfactory; F (.00), failure; I (.00), incomplete; F (.00), course dropped without notifying office; W (.00), official withdrawal from course.  The graduate grading system is A (4.00), A- (3.67), Excellent; B+ (3.33), B (3.00), good; B- (2.67), C (2.00), passing but not for degree credit; F (.00), failure.

Grade Reports.  All students are required to log into the web through Agora to access their semester grades.  Students must utilize their BC username and password to log on.  If your username or password is not known, the Student Learning and Support Center in the O’Neill Library Computer Center will issue a new one.  The SLSC requires a valid picture ID (a BC ID, driver’s license or passport) to obtain your password.

Requirements for Undergraduate Good Standing.  To remain in good standing a student must maintain a cumulative average of C- as the minimum standard of scholarship.  Failure to maintain a C- average in one semester will result in a degree candidate being placed on probation.  A student must complete 8 courses before sophomore year to also remain in good standing; l5 courses by the beginning of junior year; and 23 courses by the beginning of senior year.  A student always registered full-time completes undergraduate degree requirements within five academic years.

Probation and Undergraduate Academic Withdrawal.  Probation (see above paragraph) may be removed only by receiving a C- average or better in the next semester of full-time attendance.  Degree students with two failures in any semester or a student on probation with a semester average less than C- will be issued an academic withdrawal from the Woods College of Advancing Studies.

Dean's List.  The Dean's Honor List, published each semester, ranks undergraduate degree students registered for three courses according to their semester averages:  First Honors (3.667 - 4.000), Second Honors (3.333 - 3.666), and Third Honors (2.900 - 3.332).    

Grade Point Averages.  Semester and cumulative averages are computed at the end of each term and are indicated on the student's grade report.

 

FINAL EXAMINATIONS
Examinations are held at the end of each semester.  Students who have not received a passing grade in class work, tests, presentations and assigned readings incur a deficiency, and are not eligible to take the final examination in the course.

 

MISSED FINALS AND ABSENTEE EXAMS
Students absent from examinations may be permitted to take an absentee examination with the dean's approval provided an acceptable reason for the absence is filed with the dean within a 24-hour period of the incurred absence.  In addition, students must file an official application to take the absentee examination in the Advancing Studies Office and pay a $25.00 fee.  Students who fail to take the final exam in a course from which they have not withdrawn in writing on or before December 1st for Fall semester and April 20th for Spring semester automatically incur a failure.

 

INCOMPLETE GRADES
A course instructor may give an incomplete grade for a serious reason.  In this case, the Woods College of Advancing Studies Office must be notified in writing of the extension at the time semester grades are due.  The grade for such an extension must be submitted no later than March 1st for Fall, August 1st for Spring, and October 1st for Summer.

 

CONFIDENTIALITY OF STUDENT RECORDS
Certain personally identifiable information from a student's education record, designated by Boston College as directory information, may be released without the student's prior consent. This information includes name; term, home, local, and electronic mail addresses; telephone listing; date and place of birth; photograph; major field of study; enrollment status; grade level; participation in officially recognized activities and sports; weight and height of members of athletic teams; dates of attendance; school/college of enrollment; anticipated date of graduation; degrees and awards received; the most recent previous educational agency or institution attended; and other similar information.

Electronic access to selected directory information is available to both the Boston College community and the general public. A student who so wishes has the right to prevent the release of all directory information including verification of enrollment, or to suppress selected directory information in their Agora Portal account under "Privacy Preferences." This must be done by the end of the first week of enrollment. 

All non-directory information is considered confidential and will not be released to outside inquiries without the express written consent of the student.