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CampusTime @ Boston College
GLOSSARY
- Access Level
- Controls who can access information in your Agenda, or Tasks. There
are four different levels: Normal, Confidential, Personal and Public. The default
settings at Boston College allow any CampusTime user to invite you to a
meeting and to see times when you are busy, but not details about the Entry.
Initial settings do NOT allow other Boston College CampusTime users to view
your tasks. Public Access allows ALL Boston College CampusTime users to
to see the details of an Event.
- Access Rights
- Assign access rights for other users to control how
much of your calendar information they can view and edit. Use the Access Rights
dialog box
(Options | Access Rights) or Edit Access Right in the Web client.
- Address Books
- In the desktop clients, store information about friends, family
or co-workers. Publish your Address Books to other users and back them up on
the server for safe and efficient
archiving..
- Address Book Entry
- An Address Book Entry is the listing you have
for a business,
personal or professional contact.
- Associating (For Windows)
- If you open a file attached to a calendar entry that
has an unrecognized extension (.***), you will have to associate it with an application.
If you check the "Always use the selected program too open this kind of file"
option, all files with that particular extension will be opened with the
application you choose.
- Attachment
- Attach a file to a Meeting or Task using the Details
tab of the New,
Edit Meeting or Task dialog boxes.
- Attendance Status
- A person or resource’s attendance status
indicates whether they have accepted an Entry. Check attendance status in the
General tab of the
Entry. Possible values are:
Accepted Entry: Green
Unknown Status: Yellow
Refused Entry: Red
Accepted Tentative Entry: Dark Green
Unknown Status (Tentative Entry): Dark Yellow
Refused Tentative Entry: Dark Red
- Conflicts
- Conflicts are found when you propose a Meeting for a time during which
one of the people or resources you invite already has another Meeting scheduled.
When you create a Meeting, click Check conflicts. on the General tab.
- Connection
- A connection is a group of settings, including server name, used to connect
to your calendar server.
- Daily Notes
- Create Daily Notes to mark important dates in your
Agenda, and post your Daily Notes to other users. Daily Notes occur on specific
days, and DO NOT TAKE UP TIME IN YOUR AGENDA. They can be set to repeat at
an interval that you
specify.
- Date Control
- Click the date button in any dialog box to set a date
using the Date Control. Click any date to select it. Move backwards and forwards
through
months by using the arrow buttons or selecting from the drop-down list boxes.
Click Today to select the current date.
- Day Events
- Create Day Events in your Agenda for special occasions.
Invite others, make your Day Events repeating set reminders and access levels.
Day Events DO NOT TAKE UP TIME IN YOUR AGENDA.
- Defaults
- Defaults are automatic values assigned by your Agenda for new Entries.
Select Options | Entry Defaults. to change the default values for your Meetings,
Day Events, Daily Notes and Tasks.
- Designate
- A user who has rights to create and modify another users Entries in
that user's name. Designates can perform operations according to the Access Rights
the other user has granted them. Requires the CampusTime desktop client.
- Designate Rights
- The powers you give to another user to let them
work as a Designate
in your Agenda.
Requires the CampusTime desktop client. Select
Options | Access Rights. to give designate
access to your Agenda to other users.
- Entry
- The individual items that appear in your Agenda. Meetings,
Daily Notes, Day Events, Holidays, and Tasks are all calendar Entries. Names
in your Address
Book are considered Address Book Entries.
- Groups
- Collections of users and/or Resources that users can create
to accelerate certain functions in CT. Groups are useful when you want to quickly
invite multiple
users and/or Resources to an Entry. You can only edit groups that you created.
There are four types of groups:
•
Private groups can be created by any user and can only be used by the group’s
creator.
•
Members-only groups can be created by any user and can be used by all members
of the group.
•
Public groups can be created by users with administrative rights and can be used
by anybody on the network.
•
Administrative groups can only be created and used by users with administrative
rights on the system.
- Holidays
- Can only be entered by authorized users.
- Importance Level
- Meetings in your agenda may be colored by Importance Level. There are five
levels of importance color-coded as follows:
Highest Importance -Red
High Importance -Pink
Normal Importance -Turquoise
Low Importance -Blue
Lowest Importance –Green
- In-tray
- A feature of the CampusTime desktop client, the In-tray contains the Entries
received from other users and Entries you have sent to other users. multiple
folders
allow
users
to reply
to new Entries
and manage existing ones quickly and efficiently.
- Meeting
- An Entry with specific start and end times in your Agenda.
You can invite other users and resources to your Meetings, and set them to
repeat at the interval
that you specify.
- Off-line
- You can work in your Agenda in the on-line or off-line
mode in the CampusTime desktop client or a PDA. When you work off-line, you
are not connected to the calendar server. You can only see
calendar information in Agendas you have chosen to download. You can still create
and edit calendar Entries normally, but your changes will not be put directly
into the server’s database. The server database will be updated the next
time you log on to the server and perform a reconciliation.
- On-line
- You can work in your Agenda in the on-line or off-line
mode. The web client is only available in the the on-line mode. When you
work on-line, your Agenda is directly connected to the server. You can view
any
other user’s Agenda, and you receive Entries as soon as they are created.
- Ownership
- The creator of any Entry has ownership over that Entry.
No user may modify an Entry owned by someone else, unless the owner has
specifically granted that user the right to do so.
- Priority
- Give your Tasks priority levels to indicate their relative
importance. Use letters A-Z or numbers 1-9, depending on the importance of
the Task and the convention
used in your work environment.
- Refresh
- Refreshing updates the display (Agenda/In-tray) to include
any new Entries that have been created since the last refresh. Displays are
refreshed every 90
minutes in the Mac desktop client and every 30 minutes for Windows (this is configurable
from Options -> Agenda
-> Notification
tab)
and can be done manually anytime by going to View -> Refresh All.
- Reminder
- A pop-up window or upcoming reminder note to remind a
user about an
upcoming Entry.
- Repeating Event
- A Meeting, Daily Note or Day Event, which occurs
more than once.
- Reconciliation
- Applies to the CampusTime desktop client and PDAs. After working off-line,
sign in to the server database to reconcile
your off-line changes with the server’s version of your Agenda. Reconciliation
makes the online and off-line versions of your Agenda consistent with each other.
- Resource
- An object, such as a conference room or equipment that
has its own Agenda. Reserve resources by inviting them to Entries, just as
you would with
other users.
- Scheduling Rights
- Grants another user the ability to invite you
to Events. Initial settings at Boston College allows ALL CampusTime users
to invite you to a meeting. You can set Scheduling Rights on the Scheduling
tab of the Access Rights dialog box.
- Server
- The server stores Agenda information. When you sign in to
your Agenda, you get access to the up-to-date Agendas of every other user through
the server.
- Status Bar
- Applies to the CampusTime desktop client. The Status Bar is displayed
at the bottom of the Agenda windows. It shows the current date and time and
your on-line/off-line status. To display or hide the Status Bar, select
View menu
choose Status
Bar.
- Task
- A Task is a specific activity that needs to be completed.
You can enter a Task directly into your Agenda or linked to a Meeting. Tasks
can have a start
/due date, a start/due time, as well as a Priority and Access Level. Use Tasks
to keep track of any work you have to do.
- Tentative Meetings
- Create a Tentative Meeting by selecting the
Tentative checkbox on the Options tab. These Meetings will be colored differently
in your Agenda
to show that they are not yet finalized. To confirm a Tentative Meeting, simply
deselect that checkbox.
- Time Control
- Click the time control button in any dialog box to
set a time using the Time Control. Click and drag the blue arrow to the desired
point on the timeline,
or use the left and right arrow buttons to move backwards and forwards one hour
at a time.
- Time slot
- Time Slots are the individual rectangular blocks of time
represented on your Daily and Weekly Agendas. The height and time length of
time slots can
be adjusted using commands from the view menu.
- Toolbar
- The toolbar provides quick mouse access to many of your
Agenda’s
functions. To display or hide the Toolbar, select View menu choose Toolbar.
- Viewing Rights
- Rights users can assign to view Entries and Tasks
in their Agenda.
- Web Access
- Web Access allows users to view information that their system
administrator wants them to see in their web browser. The default path is
the CS&T product
information page.
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