Boston College students who have been awarded Federal Work-Study (FWS) for this summer are eligible to work off-campus through this program. The student will be an employee of Boston College and paid directly by this University, based on submitted Boston College time sheets. However, it is not a cost-free program for the off-campus agency. Read the following information carefully, and contact the Office of Student Services at 617-552-3300 if you have any questions.
The summer employment period begins Sunday, May 17, 2009, and ends Saturday, September 5, 2009. Students may not begin working through this program prior to May 17. They may work a maximum of 40 hours per week during this summer period. Also, students are paid for hours worked, and they are not paid for lunch breaks, sick days, holidays, or for any emergency closing.
All new employees, including student employees, must complete direct deposit, W-4 and M-4 income tax withholding forms, and Form I-9 (Employment Eligibility and Verification). These forms are available on the Human Resources Service Center's (HRSC) website at http://www.bc.edu/hrsc. Completed direct deposit, W-4, and M-4 forms are to be sent to the HRSC in More Hall. Student employees need to complete Section 1 of Form I-9 and bring it along with original documentation (refer to the website) to Student Services in Lyons Hall.
The listings on our website are from agencies that have contracted with our office for this summer. Review those public interest and community service listings and contact that employer directly to schedule an interview.
- Note: If there is a non-profit community service or public interest (non-profit or government) agency where a student would like to work this summer and the agency is not listed on our web site, contact our office for details and to request a contract package be mailed to that agency. The job title and hourly wage must comply with our "Student Job Classifications and Wage Structure" (a copy of which is included in that contract package) since you are considered an employee of Boston College. This is not a cost-free program for that agency. They will be required to pay 32.65% of the student's FWS earnings, with payment sent directly to Boston College. The agency must contract, thereby agreeing to participate in this program, otherwise the student's employment is not sanctioned through this program and any wages owed is a matter between the student and that agency. Contracts must be completed and signed by that agency and returned to our office for review and approval before the student may begin working.
- A Boston College Off-Campus Federal Work-Study Hire/Rehire form is required. That form is available on our website. Both the student and his/her supervisor must complete that form. The student completes the Student Information section; and, the supervisor completes the Agency Information section, as well as signs and dates that form. Be certain that these two sections are completed in their entirety and that there is an authorized supervisor's signature on that form. Otherwise, that form cannot be approved and processed, and it will be returned to the agency resulting in delays.
- The completed and signed Hire/Rehire Form is to be sent to our office for review and approval before the student begins to work through this program. That form may be delivered or mailed. It may not be faxed. Our mailing address is Boston College, Office of Student Services, Lyons Hall, Chestnut Hill, MA 02467.
- When that Hire/Rehire Form has been reviewed and approved by our office, one blank Boston College time sheet will be sent to the agency along with a confirmation letter. The Hire/Rehire Form will not be reviewed unless the agency has contracted with us for this summer period. The student will be sent a copy of the confirmation letter.
- Boston College Off-Campus Agency Student Time Sheets must be completed and signed by the student and by that student's supervisor, and submitted weekly to our office. They must be received in good order at our office by 4:00 P.M. on Thursday of that current work week in order for the student to receive a paycheck on Friday of the following week. When a holiday occurs, the time sheet will be due earlier the week before the holiday. Read carefully the time sheet instructions that will be sent, which will be included as part of the aforementioned confirmation letter. Time sheets may be delivered or mailed to Student Services, but they may not be faxed.
Our office will not be responsible for any delays by the mail service.
Direct deposit is the preferred method of payment for all University employees, including student employees, and this form is available on the Student Services or HRSC websites. It is the student's responsibility to keep an accurate record of his/her summer Federal Work-Study earnings since there is a maximum summer Federal Work-Study amount that the student may earn (the student's summer Award Letter references the maximum dollar amount).
Do not hesitate to contact our office if you have any questions concerning summer employment. Contact the Human Resources Service Center at 617-552-4772 if you have any questions concerning tax withholding, personal data, or direct deposit.
Best wishes for an enjoyable summer.