Academic Year Information
Please note: Some of these files are Adobe Acrobat® (PDF) formatted files. To view them, you will need to download the free Adobe Acrobat file reader.
Welcome to Boston College student employment for the 2015–2016 academic year! The following information will provide you with important details about student employment policies and procedures, including the automated system for on-campus employment. Please read this carefully, and contact the Office of Student Services at 617-552-3300 if you have any questions.
A past Heights article titled "On-Campus Job Hot Spots" may be of interest.
The academic year employment period begins Sunday, August 30, 2015, and ends Saturday, May 21, 2016. Students may work no more than a total of 20 hours per week for Boston College during the academic year, even if working more than one job for BC during the academic year. This aggregate limit applies to all assistantships, stipends in compensation for services, and hourly positions. Students may work more than 20 hours per week (but less than 30 hours) between semesters and during school breaks. Human Resources will be monitoring hours being worked for compliance with this new University policy.
Direct Deposit is the method of payment for all University employees, including student employees, and you must complete a Direct Deposit Enrollment Form if you have not worked for the University before. You will be paid for hours worked. You will not be paid for lunch breaks, sick days, holidays, or as a result of any emergency closing. Students may work a maximum of two jobs for Boston College during this employment period, and may work no more than a total of 20 hours per week between both jobs.
Job listings are posted for viewing on our website. Individual listings are maintained by employing departments. Review the different job listings, and contact employers directly.
Boston College uses an automated student employment system for on-campus hourly paid employment. Registered students may contact the department directly; if they are hired, that campus employer will be able to process the student's employment information electronically as long as the student has completed the I-9 process with Boston College.
Students who have been awarded Federal Work-Study for this academic year and plan to work through our Off-Campus Federal Work-Study Program, including Community Service, must have a paper Hire/Rehire Form completed by both the student and the agency. Be certain to review our Off-Campus Federal Work-Study page for important information about this off-campus program. Also, be aware that if you work two jobs for the University (for example, both on-campus and off-campus Federal Work-Study), working both jobs will deplete your Work-Study award that much sooner.
All new employees, including student employees, must complete a Form I-9 (Employment Eligibility and Verification) and provide original documents that establish both identity and employment eligibility, which is mandated by the Department of Homeland Security. Refer to our I-9 Process page for important details about this requirement. Print out a form and complete Section 1 prior to coming to the Office of Student Services with that form and your original documents. In addition, all new student employees will be required to read, complete and sign the form "Student Hours at Boston College" pertaining to the number of hours students may work for Boston College at different times of the year. This form will be given to the student and needs to be done at the time when the Form I-9 process is being handled. Boston College undergraduate and graduate students (except new graduate student hires being paid a monthly stipend) will complete and sign the Student Hours form at the Office of Student Services in Lyons Hall. New graduate student hires being paid a monthly stipend, as well as Non-BC students being paid weekly, will complete the Student Hours form when completing the Form I-9 process at the Human Resources Service Center at 129 Lake Street on the Brighton campus.
All new employees, including students, must also complete a Direct Deposit Enrollment Form as well as Federal and State income tax withholding forms. These forms are available at the Human Resources Service Center’s (HRSC) website, bc.edu/HRSC, as well as at bc.edu/SSForms. You can bring them to the HRSC at 129 Lake Street on the Brighton campus, or you can complete those forms online on your Agora portal “My Services” page after your Hire Form has been processed by the HRSC. (Refer to “News & Notes” on the Student Employment main page for additional information.)
Accepting a position involves a commitment, and you have definite responsibilities to your employer. Besides performing your duties to the best of your ability, you are expected to be dependable and considerate, and you must notify your employer as early as possible if you are going to be absent, arrive late, or need to leave early, since it may be necessary to assign your duties to another employee. Also, you must act in a professional manner concerning confidentiality of University, employer, or student records. A breach of confidentiality is cause for dismissal from any employment program.
A student's employment may be terminated by his or her employer if that student's work is unsatisfactory or if the student fails to comply with required policies and procedures. Furthermore, students with poor work records or fail to comply with the University’s student hours policy may forfeit their eligibility to participate in any current and future student employment programs with Boston College. Keep in mind that future employers may want to contact the University for employment-related references after you graduate.
You are expected to work for the same employer throughout the academic year until your agreed-upon end date, unless informed otherwise. If you decide to voluntarily terminate your job earlier than the date agreed upon when hired, you must offer your employer two weeks' notice in order to allow that employer the opportunity to find another student employee.
Students who have been awarded Federal Work-Study for this academic year may want to consider providing a valuable service as a paid Literacy Tutor working with children in schools Allston/Brighton area. Tutors work in classrooms with the support of teachers or in after school programs. The Boston College Neighborhood Center coordinates this program. For more information about this exciting opportunity and to receive an application form to be a Literacy Tutor, students who have been awarded Federal Work-Study should contact the Neighborhood Center at email@example.com.
The application deadline for literacy tutors is September 3, 2015. No applications will be accepted after that date.
Off-Campus Non-Federal Work-Study Employment
Enrolled Boston College students have an online resource for finding Off-Campus Non-Federal Work-Study employment opportunities through access to CollegeHelpers.com, which offers 24/7 access via the internet. This program is separate from our Federal Work-Study Program. Job searches can be made by job title or by geographic area. Visit CollegeHelpers.com for more details, or email them at firstname.lastname@example.org.
Please note that Boston College's Office of Student Services partnered with CollegeHelpers.com to provide this service to our students. However, because these are off-campus employment opportunities, it is strongly encouraged that you do not accept any job offer until you are certain of the duties and requirements of the job, as well as the commitment that you will be making. You must decide if you want to pursue any specific opportunity. We do not refer students to any specific job, nor do we match students with any job. A Boston College Hire Form is not used for these off-campus employment opportunities. Any student hired for one of these jobs is an employee of that off-campus employer, and payment is a matter between the student and that employer.
Do not hesitate to contact the Office of Student Services if you have any questions about academic year student employment. If you have any questions concerning tax withholding or Direct Deposit, contact the Human Resources Service Center at 617-552-4772.