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Grading Procedures

office of student services

Course Grading Instructions
To begin the Course Grading transaction log on to your Agora Portal account which can be accessed from any web browser or internet connection, seven days a week from 8:00 a.m. until midnight.

  • Enter your username and Agora Portal password which are the same as those you use to access your email account. Your username should be entered in lower case. Your password is case sensitive and must be entered exactly as it is.
  • Your Eagle Number, the first eight digits in the upper left-hand corner of your Eagle One Card, is an acceptable substitute for your username. If you cannot remember your password, call the Help Center at extension 2-4357 or bring a picture ID to the Campus Technology Resource Center (CTRC), O'Neill 250.

After you have logged into your Agora Portal account, select "Course Grading" from your list of services. Your semester courses will be displayed. If the Course Grading option is not available or if some of your courses are missing, contact the Office of Student Services grading help line at extension 2-4979.

Your courses will be listed with their grade deadlines and current status. Please submit the grades for graduating students (highlighted in gold) by the “Grades Due” date listed under the course title. You may return to that grade sheet and submit the rest of the grades at a later time.

If all the grades have been posted, the course will be highlighted in gold, and the status line will say “Completed.” If you have submitted some, but not all of your grades, the status line will say “Partial.”

Entering Your Grades
Click on the course number link to begin grading. The course list will display grading options for each student. Click on the appropriate grade. Refer to “Grading Restrictions” when assigning grades for graduate students.

The following courses are not graded and will not appear on your grading summary: Doctoral Continuation, Doctoral Comprehensives, Dissertation Workshop, Thesis Direction, and Methods in Advanced Research.

Be sure to review your grades carefully before entering your password and posting since students will be able to view their grades as soon as they are posted.

When you have finished grading, enter your Agora Portal password at the bottom of the screen and then click “Submit Grades.” You will see a message saying that the course has been updated and the status line will change. You may now click on another course or go back to the last course to review your grades.

You must submit either a grade or a comment in the “Course Comments” box for each student. If a student never attended or stopped attending your course, note this in “Course Comments” and include the student's approximate final date of attendance. If you do not submit a grade for a student (because you thought he/she withdrew), note this in “Course Comments” before posting. If you have a grade for a student who is not listed on your grade sheet, then include it in “Course Comments.” If the student is registered, Student Services will post the grade and send you an email confirmation.

After the grading period, students with missing grades will be given an Administrative “F” if they have not been properly withdrawn. You will be notified, but no action is required on your part unless you wish to give the student a grade.

To review and/or print a copy of your grades, click on the course link from the course browse screen and select “print” from the file menu when your course is displayed.

Grade Changes
Faculty can access the Course Grading Changes transactions from their Agora Portal account. Instructions and further information are listed below.

Course Grading Changes Instructions
To change a grade log on to your Agora Portal account and select "Course Grading Changes."

On the "Summary of Courses" page a list of your courses from the four most recent semesters including summer will be displayed. Select the appropriate course number and semester.

The "Change Grade Sheet" screen will appear with the title and number of the course and the list of students with their current grades. Select the student whose grade you want to change.

  • You may only change one grade at a time.
  • You must enter any blank grades through the "Course Grading" transaction.

The "Update Grade for a Student" screen will list the name, Eagle ID, grad term, and the current grade for the student.

  • Select the grade you would like to apply.
  • Choose a "Reason" (Late Final, Computational Error, Course Extensions, and Other) from the pull down menu.
  • Enter your password and press "Submit Grade."

If no approvals are needed, the message "[Student's name] has been successfully updated" will appear. An aggregate report of all grade changes will be available to the Associate Deans.

If the grade change requires approval, the message, "Grade Change for [student's name] is waiting for Assoc Dean's Approval" will display. Select the "Back to Summary of Courses" link to return to that grade sheet to change another student's grade or to select another course.

Grade Change—Late Grade Change Form
To change a grade for a course prior to the four most recent semesters (current academic year including summer semesters), you will need to go your dean's office and request a Grade Change-Late Grade form. Complete the form and return it to your dean's office for approval.

Grading Restrictions
C+, C-, D+, D, and D- grades are valid in all the undergraduate schools but are not valid in any of the graduate schools.

A+ is not a valid grade in any school.

J is used for a deferred grade, e.g., a course that concludes during or at the end of the next semester.

The pass/fail grade cannot be given unless authorized. If a student has been authorized, then the pass/fail grade will display as an option.

Incomplete Grades
“I” grades are changed to “F” on the dates listed below:

Spring August 1
Fall March 1
Summer October 1

BlackBoard Vista and Canvas
Currently, you cannot submit your grades through BlackBoard Vista and Canvas.

General Information

Grade Availability
Students access grades through the Agora Portal.

Room Bookings

Study Days: To book a classroom during the Study Days, log on to your Agora Portal account and choose the "Room Reservation" option under "Common Services."

Final Exam Period: Your final exam date, time, and location can be found at the top of your Course Grading Summary page. To book a classroom during the exam period for a meeting or a review session, log on to your Agora Portal account and choose the "Room Reservation" option under "Common Services."

Make Up Examinations
If a student has three scheduled exams on one day, then the instructor offering a common exam or the instructor teaching the course outside the standard time block (8:00 a.m. to 3:00 p.m.) must offer a make-up examination.

Staff Contacts
Grade HELP Line, Lee Rodman, X 2-4979
Kathy McGuinness, X 2-4976
Louise Lonabocker, X 2-3318
Exam Questions, Terry Riordan, X 2-3304


Compliance With The Family Educational Rights and Privacy Act (FERPA)
To ensure compliance with the Family Educational Rights and Privacy Act, do not post exam or final grades outside your office. Grades are confidential and should only be released to the student. Refer all other questions to the Office of Student Services or to the student's academic dean.