For more details please read:
Treasurer Information and Financial Guidelines
Quick information guidelines to clubs and organization
- Manages and oversees all financial transactions of the club/organization
- Maintains regular contact with the Student Affairs Business Service Center (SABSC) and attends mandatory Treasurers’ workshops. The treasurer MUST be present for all meetings with the SABSC.
- Prepares Student Organization Funding Committee (SOFC) budget proposal appropriately by attending mandatory SOFC meeting in the spring semester, prepares proposal materials as directed, and meets submission deadlines
- Maintains detailed records of revenues and expenses of the organization and balances records to monthly printouts provided by SABSC. Set-up an appointment with an SABSC representative if there is a sizable discrepancy—either too high or too low.
- Reports monthly to organization’s leadership on state of financial affairs.
- Reconciles open Purchase Orders on a monthly basis to ensure that an invoice is mailed to the Purchasing Department, More Hall 180,
- Reconciles events to ensure that internal charges (e.g. BOC, BCPD) are accurate and paid.
- Deposits event revenue into SABSC account immediately.
- Prepares checks for deposit by writing the club fund source number on the back of all checks.
- Reads carefully all of the documents provided at Treasurer’s Training.