FINANCIAL POLICIES

club treasurers information

For more details please read:
Treasurer Information and Financial Guidelines

Quick information guidelines to clubs and organizations

 Expectations of a Club Treasurer

  1. Manages and oversees all financial transactions of the club/organization.
  • Maintains regular contact with the Student Affairs Business Service Center (SABSC) and attends mandatory Treasurers' workshops. The treasurer MUST be present for all meetings with the SABSC.
  • Prepares Student Organization Funding Committee (SOFC) budget proposal appropriately by attending mandatory SOFC meetings, prepares proposal materials as directed, and meets submission deadlines.
  • Maintains detailed record of revenues and expenses of the organization and balances records to monthly printouts provided by the SABSC. Sets-up an appointmet with a SABSC representative immediately if there is a discrepancy - either too high or too low.
  • Reports monthly to organization's leadership on state of financial affairs.
  • Reconciles open Purchase Orders on a monthly basis to ensure that invoices are mailed to the Purchasing Department, More Hall 180, Chestnut Hill, MA 02467.
  • Reconciles events to ensure that internal charges (e.g. BOC, BCPD) are accurate and paid.
  • Delivers event revenue for deposit to your club account.
  • Prepares checks for deposit by writing the club fund source number on the back of all checks.
  • Reads carefully all of the documents provided at Treasurers' Training.
  • Reconciles P-Card on a monthly basis if your club participates in the P-Card program.