Frequently Asked Questions
student affairs business service center
All Student Organizations should go to the Office of Student Involvement homepage for information and forms pertaining to Student Organizations activities.
An Outside Vendor Form is used to pay a non-BC person or company for goods, services, and related expenses (reimbursement for out-of pocket expenses). W-9 completion is no reaquired for a non-BC person expense reimbursement. A BC Vendor ID Number is required to complete the Outside Vendor Form.
For a first time vendor, a W-9 Form needs to be electronically submitted to Accounts Payable. A BC vendor ID will be generated in the system within 48 hours. Contact firstname.lastname@example.org to check if the vendor is in the system.
Why does Boston College need a W-9 Form from vendors?
The W-9 Form protects the University from filing information incorrectly on a Form 1099 (Internal Revenue Services) which will result in fines.
Email email@example.com to have a representative search PeopleSoft to see if
your vendor has been setup.
Contact the Office of Student Involvement at firstname.lastname@example.org.
If all the payments you are making to this individual are strictly expense reimbursements, a W-9 Form is not required.
A BC Student Reimbursement Form is used to request a reimbursement to a Boston College student for a Student Organization expenditure. A BC student who has spent his or her own money must request a receipt for the purchased items, and submits the original receipt for the items purchased with the request form to the SABSC.
A student contracted to perform a service (example: DJ for a dance, dance instructor, light and sound manager, etc.),should be hired by completing a Student Hire and Payment Form to be hired through Student Services. This form is available on MyBC. Treasurer credential are required. New student contractors must complete the I-9 process in order to be hired for contract services. For more information contact email@example.com or stop by Carney Hall, Suite 147.
It takes 7-10 business days for a payment to be processed through the University system. All student reimbursements are paid via direct deposit. To sign up to receive reimbursements via direct deposit click here, print and fill out the form, and fax the completed form to Accounts Payable or attach to the BC Student Reimbursement Form. If the payee does not sign up for direct deposit, the check will be mailed to the payee’s permanent mailing address listed on the request form.
A Treasurer is required for an Student Organization to be active. All new treasurers must contact the OSI for training arrangements. If you have trouble replacing your treasurer, please see your OSI advisor. Treasurer must submit all financial requests using MyBC.
Email the SABSC at firstname.lastname@example.org, schedule an appointment with an SABSC representative at 617-552-1586, or stop by the SABSC, Maloney Hall 458, during business hours to speak with a SABSC representative.