student affairs business service center
All Student Organizations should go to the Murray Graduate Center Page for information and forms pertaining to Student Organizations activities.
An Outside Vendor Form is used to pay a non-BC person or company for goods, services, and related expenses. A BC Vendor ID Number is required to complete the Outside Vendor Form. The Outside Vendor Form is also used to reimburse a non-BC person.
For a first time vendor, a W-9 Form needs to be electronically submitted to Accounts Payable. A BC vendor ID will be generated in the system within 48 hours. Contact email@example.com to check if the vendor is in the system.
Why does Boston College need a W-9 Form from vendors?
The W-9 Form protects the University from filing information incorrectly on a Form 1099 (Internal Revenue Services) which will result in fines.
Email firstname.lastname@example.org to have a representative search PeopleSoft to see if
your vendor has been set up.
Email email@example.com and a representative will look up the Vendor ID Number for you.
If all the payments you are making to this individual are strictly expense reimbursements, a W-9 Form is not required.
A BC Student Reimbursement Form is used to request a reimbursement to a Boston College student for a Student Organization expenditure. A BC student who has spent his or her own money must request a receipt for the purchased items, and submits the original receipt for the items purchased with the request form to the SABSC.
A student contracted to perform a service (example: DJ for a dance, dance instructor, light and sound manager, etc.),should be hired by completing a Student Hire and Payment Form to be hired through Student Services. This form is available on the financial forms page of the Grad Student Portal. New student contractors must complete the I-9 process in order to be hired for contract services. For more information contact firstname.lastname@example.org.
It takes 7-10 business days for a payment to be processed through the University system. All student reimbursements are paid via direct deposit. To sign up to receive reimbursements via direct deposit click here, print and fill out the form, and fax the completed form to Accounts Payable or attach to the BC Student Reimbursement Form. If the payee does not sign up for direct deposit, the check will be mailed to the payee’s permanent mailing address listed on the request form.
Email the SABSC at email@example.com, schedule an appointment at 617-552-1586; or stop by the SABSC, Maloney Hall 458, during walk-in hours to see or speak with a SABSC representative.