New Employee Checklist

New Employee Checklist Homepage

Checklist Item Code	100
Description	Offer Letter
Person / Department Responsible	Managers should contact the Employment Office.
Contact Information / Additional Resources	http://www.bc.edu/offices/hr/resources/campusinfo/emp-contacts.html#contact x2-3330

Checklist Item Code	110
Description	Initiate Hire
Person / Department Responsible	Managers should contact the Employment Office.
Contact Information / Additional Resources	http://www.bc.edu/offices/hr/resources/campusinfo/emp-contacts.html#contact x2-3330

Checklist Item Code	120
Description	Personal Data Form
Person / Department Responsible	All employees must complete the Personal Data Form. There are 2 options for completing this form. Option #1: Return to your eRecruit Applicant Homepage. Log in with your username and password. Select the Boston College New Hire Details Link and submit the form online. Option #2: Fill out the form in paper and bring to the HRSC, More Hall 370.
Contact Information / Additional Resources	http://www.bc.edu/offices/hr/resources/campusinfo/emp-contacts.html#contact x2-3330
Description	Payroll Forms
Person / Department Responsible	New employees should fill out these forms and submit them to the HRSC as soon as possible because access to other systems is dependent on them.
Contact Information / Additional Resources	I-9 Form: http://www.bc.edu/offices/hr/resources/forms/i9.html W-4 Form: http://www.bc.edu/offices/hr/resources/forms/w4.html M-4 Form: http://www.bc.edu/offices/hr/resources/forms/m4tax.html Direct Deposit Form: http://www.bc.edu/offices/hr/resources/forms/directdepenroll.html

Checklist Item Code	130
Description	Username
Person / Department Responsible	New Employees can get their username at the Office of Student Services in Lyons Hall.
Contact Information / Additional Resources	http://www.bc.edu/offices/help/meta-elements/doc/articles/html/SEC-username001.shtml
Description	Password
Person / Department Responsible	New Employees can get their password at the Office of Student Services in Lyons Hall.
Contact Information / Additional Resources	http://www.bc.edu/offices/help/meta-elements/doc/articles/html/SEC-password001.shtml
Description	PIN
Person / Department Responsible	New employees should log into Agora and select the "Credentials" menu to change their PIN. If this does not work, please bring your BC ID to the CTRC in O'Neill 250 for assistance.
Contact Information / Additional Resources	http://www.bc.edu/offices/help/meta-elements/doc/articles/html/SEC-pin001.shtml http://www.bc.edu/offices/infotech/depts/slsc/
Description	Long Distance Access Code (LDAC)
Person / Department Responsible	Managers should contact their department head to approve a request for a long distance access code for their new employee.
Contact Information / Additional Resources	http://www.bc.edu/offices/help/meta-elements/doc/articles/html/SEC-ldac001.shtml

Checklist Item Code	140
Description	BC ID
Person / Department Responsible	New employees can pick up their Eagle-One Cards at the Office of Student Services in Lyons Hall.
Contact Information / Additional Resources	http://www.bc.edu/offices/id/about/ studentservices@bc.edu x2-3300
Description	Parking
Person / Department Responsible	New employees can pick up their parking stickers & transponders at the Office of Student Services in Lyons Hall after they have requested them through Agora.
Contact Information / Additional Resources	Transportation & Parking Services http://www.bc.edu/offices/transportation/ transportation@bc.edu x2-0151

Checklist Item Code	150
Description	Desktop / Laptop
Person / Department Responsible	Managers should consult with their Technology Consultant.
Contact Information / Additional Resources	http://www.bc.edu/offices/its/support/tc.html

Checklist Item Code	160
Description	Phone & Voicemail
Person / Department Responsible	Managers should contact the Help Center or their TCs when requesting various phone services.
Contact Information / Additional Resources	http://www.bc.edu/offices/help/ x2-4357 http://www.bc.edu/offices/its/support/tc.html

Checklist Item Code	170
Description	Departmental Application Access
Person / Department Responsible	Managers should let their TC know what specific departmental applications and types of access the new employee requires.
Contact Information / Additional Resources	http://www.bc.edu/offices/its/support/tc.html

Checklist Item Code	180
Description	PeopleSoft HRMS Access
Person / Department Responsible	Vice Presidential P1 should email Rick Young, HRSC Director.
Contact Information / Additional Resources	http://www.bc.edu/offices/fvp/psfinancial/contact/principalusers/ richard.young.1@bc.edu x2-6411

Checklist Item Code	190
Description	PeopleSoft Financials Access
Person / Department Responsible	For new hire access, Vice Presidential P1 must contact the Financial Vice President's Office.
Contact Information / Additional Resources	http://www.bc.edu/offices/fvp/psfinancial/contact/principalusers/ x2-4191 http://www.bc.edu/offices/fvp/psfinancial/
Other	For other PeopleSoft Financials information, assistance, news and training please contact the Financial Management Systems (FMS) Office. x2-2100

Checklist Item Code	200
Description	Kronos Access
Person / Department Responsible	Managers should contact Diane Cronin in the HRSC.
Contact Information / Additional Resources	http://www.bc.edu/offices/hr/managers/mgr-kronos-mgrdocs/ diane.cronin.1@bc.edu x2-6415

Checklist Item Code	210
Description	UIS Access
Person / Department Responsible	Manager should contact Production & Data Services.
Contact Information / Additional Resources	http://agora.bc.edu/directory/departments/027501.html x2-8699

Checklist Item Code	220
Description	Student Systems Access
Person / Department Responsible	Managers should contact Production & Data Services.
Contact Information / Additional Resources	http://agora.bc.edu/directory/departments/027501.html x2-8699

Checklist Item Code	230
Description	Departmental Server Access
Person / Department Responsible	Managers should contact their Technology Consultant.
Contact Information / Additional Resources	http://www.bc.edu/offices/its/support/tc.html

Checklist Item Code	240
Description	Furniture / Keys / Office Supplies
Person / Department Responsible	Managers can order office supplies from WB Mason. Magagers should contact their department administrator regarding keys.
Contact Information / Additional Resources	http://www.bc.edu/offices/purchasing/onlineordering/
Person / Department Responsible	Managers should contact the Work Order Center to request help when moving heavy furniture or equipment within their offices. Note: For issues regarding moving or requesting surplus furniture to and from the BC Warehouse, please contact Kathleen Jameson in the Procurement Department.
Contact Information / Additional Resources	http://www.bc.edu/offices/facilities/facservices/wo/ x2-3048 Procurement Department Phone: (617) 552-3055 Email: purchasing@bc.edu
Person / Department Responsible	Managers can contact Office Environment (Doug Hyland) when purchasing new furniture under $5K. Note: For purchases over $5K please contact Kathleen Jameson in the Procurement Department.
Contact Information / Additional Resources	http://www.bc.edu/offices/purchasing/onlineordering/ Procurement Department Phone: (617) 552-3055 Email: purchasing@bc.edu

Checklist Item Code	250
Description	New Employee Orientation
Person / Department Responsible	New employees who are unable to attend their scheduled orientation will be contacted by the Benefits Office to reschedule it.
Contact Information / Additional Resources	http://www.bc.edu/offices/hr/newemployees/new-resources/eo-new-info.html http://www.bc.edu/offices/hr/newemployees/new-resources/eo-new-spvr.html http://www.bc.edu/offices/hr/resources/handbook/hbk-benefits.html

Checklist Item Code	260
Description	Benefits Forms
Person / Department Responsible	New employees can contact the Human Resources Benefits Office.
Contact Information / Additional Resources	http://www.bc.edu/offices/hr/resources/forms.html benefits@bc.edu x2-3329

Checklist Item Code	270
Description	Procurement Card
Person / Department Responsible	Managers can request a P-Card by contacting Boston College Procurement Services.
Contact Information / Additional Resources	http://www.bc.edu/offices/purchasing/ purchasing@bc.edu x2-3055

Checklist Item Code	280
Description	Local Training
Person / Department Responsible	New Employees can contact their TC for local training needs specific to their department.
Contact Information / Additional Resources	http://www.bc.edu/offices/its/support/tc.html

Checklist Item Code	290
Description	ITS Training
Person / Department Responsible	New employees can contact the Training & Communications department in ITS for other training options.
Contact Information / Additional Resources	http://www.bc.edu/offices/techsupport/training/ http://www.bc.edu/offices/techsupport/training/resources/ its-training@bc.edu x2-3400

Checklist Item Code	300
Description	Employee Development Programs
Person / Department Responsible	New employees can see a list of available training programs on the Employee Development website.
Contact Information / Additional Resources	http://www.bc.edu/offices/employeedev/programs/