BC-Schedule Editor allows managers to create and maintain schedules for their employees within Kronos. It allows them to add shifts or remove shifts from their employees. This can be done to an individual employee or to a group of employees at one time. Managers can also pay their employees from their schedules. Once the schedule is populated for the employee, Kronos can track any exceptions to their standard schedule.

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    BC-Schedule Editor

 

Schedule By Employee

 

BC-Schedule Editor (by Employee)
Field	Description
Save	Save all data changes made to screen.
Actions	Allows you to edit cells and print screens.
Shift	Allows you to perform shift or pattern changes or deletions.
Pay Code	Allows you to do pay code edits.
View	Displays the schedule in various timeframes. Also displays the schedule outline of an employee and the complete audit trail of schedule maintenance.

 

Field	Description
Name	Based on the search criteria, a list of employee names will be displayed.
Totals	Displays Total Hours of the scheduled work week.
Dates	Displays the selected schedule by date within each column.
Scheduled Hours	Displays the total scheduled hours for all employees and for each date.
Number of Employees	Displays the total number of employees for the department and displays the total number of employees with hours for each date.
Comments	Displays any comments added to a shift or pattern.

 

• Select the employee you want to add a schedule to by highlighting the person's row.
• Select a task from the Shift menu. Tasks include:
  • Adding a single shift to an employee's schedule
  • Creating a pattern containing a number of shifts for an employee
  • Making an edit to an existing shift or pattern within a schedule

 

 

 

A pattern contains a number of shifts over a set period. To create a pattern, select Add Pattern under Shift and populate the following fields.

• The work and Pattern Start Date should be a Sunday since that is the first day of the pay period.
• There is the option of putting an end date on the schedule or indefinitely by selecting Forever.
• Select the rotation. (days or week)
• Enter in the shift for each day. A shift template can be inserted if one already exists. Also, shifts can be copied across the selected days. Hold the <Shift> key to select the days and copy the shift.
• Click OK and the shift will appear in the schedule across the appropriate days up until the selected end date.

 

 

Below is an example of a completed Pattern:

 

 

Schedule By Group

 

 

BC-Schedule Editor (by Group)
Field	Description
Save	Save all data changes made to screen.
Actions	Allows you to edit cells and print screens.
Shift	Allows you to perform shift or pattern changes or deletions.
Pay Code	Allows you to do pay code edits.
Group	Displays tasks to add or edit an existing group. Also to assign employees to an existing group.
View	Displays the schedule in various timeframes. Also displays the schedule outline of an employee and the complete audit trail of schedule maintenance.

 

Field	Description
Name	Based on the search criteria, a list of employee names will be displayed.
Totals	Displays Total Hours of the scheduled work week.
Dates	Displays the selected schedule by date within each column.
Scheduled Hours	Displays the total scheduled hours for all employees and for each date.
Number of Employees	Displays the total number of employees for the department and displays the total number of employees with hours for each date.
Comments	Displays any comments added to a shift or pattern.

 

The user has the option to add a Pattern to a group as well as to one employee. If a group is already created, follow the steps above to add a Pattern.

• Highlight the group name that the schedule is being added to.
• Add the Pattern
• It will only need to be added once to the group name and it will populate the schedule for all employees under that group.

 

Adding a New Group

A manager can create a new Group and add a schedule to that Group. If a schedule is added to the Group, it will populate the schedule of anyone included in the group.

Select Add under the Group menu.

 

• Enter a name for the group if a new group is being added.
• Select the employees to be in the group from the list provided.
• Highlight the employee name and click on the Add button. This will move the employee's name over to the Assigned Column.
• Once the employees have been assigned, select an existing Pattern (if applicable).
• Click OK.

Once a Group exists, follow the instructions above to add a schedule to a Group.